Board Member (Treasurer)

ABOUT THE ORGANIZATION:

Founded in 2018, Style412 is the only federally-recognized 501(c)(3) non-profit dedicated to the evolution of fashion and formation of industry in the region of Pittsburgh. Beginning as a 12-month discussion series to audit the Pittsburgh Fashion Industry, Style412 has grown swiftly with a mission “to inspire conscious & inclusive industry, connecting and educating fashion industry professionals throughout the Pittsburgh region.” Through signature programming, mentorship, and raising overall awareness for local fashion brands in Pittsburgh, we aspire to continue building our presence and serve as the gatekeeper of fashion to the greater community.

WE ARE SEEKING…..

Members of the Style412 counsel will be responsible for advising and making informed decisions for the group on behalf of the greater community. Specifically, this role will support as the treasurer and consult on the financial operations of the organization. Applicants with accounting or finance backgrounds will be strongly considered. Broadly, they will play a role in defining the short and long-term goals of Style412, along with bringing more awareness to the organization through promotional and fundraising efforts throughout the year.

Applicants will be selected by fellow board members based on a handful of criteria to include: skillset, diversity and team dynamic, commitment to organizational mission and experience serving on a non-profit board. While industry experience will be considered, it is not mandatory. We are seeking individuals who share a passion to bring more awareness to Pittsburgh’s cultural landscape and a drive to serve its’ community. A vibrant working committee/board requires regular, active participation by every member.

Board Members will be expected to:

  • Know and effectively articulate the Style412 mission, purpose, goals and programs.
  • Ensure confidentiality, legal and ethical integrity and always maintain accountability.
  • Bring a technical skillset / demonstrate a strong knowledge in specialized area. Currently we are seeking (but not limited to) individuals who have expertise in accounting, law, grantwriting and fundraising.
  • Bring an engaged network to whom they would become Style412 ambassadors for.
  • Attend 9 out of 12 monthly meetings on an annual basis
  • Be able to commit additional time outside of mandatory monthly meetings to prepare, refine and implement ideas discussed. This is an estimated 5 – 7 hours per month for counsel members. For counsel members who hold officers or committee chair roles, the anticipated time is 10 – 15 hours per month.
  • Be comfortable in future group fundraising initiatives
  • Serve a standard counsel term of three years, after which, they can decide if they would like to be up for re-election.
  • Contribute an annual fee of $175 per year

PERKS OF BEING A BOARD MEMBER:

  • Play a vital role in the direction of the organization, helping to build fashion in Pittsburgh
  • Receive comped tickets to Style412 partner events
  • Stylized professional headshot with announcement of your role on Style412 social platforms
  • Annual retreat with our fashion fam
  • Professional development opportunities throughout the year
  • Access to our network of fashion creatives + influencers

Board Member

Seeking Applications for the Board of Directors 

The mission of Mainstay Life Services is to provide high-quality support services, ensuring that people with developmental disabilities lead fulfilling lives and realize their vision of a desirable future. We work to ensure that people with developmental disabilities will live within a community that sustains them and benefits from their participation. Our vision is that Mainstay Life Services will be regarded as the region’s provider of choice for individuals and families seeking services, and as the region’s employer of choice for qualified and committed professionals.

We seek applications for BOARD MEMBERS to serve our mission.  In particular, we seek members with strong financial acumen and deep understanding of financial accounting and reporting.

Statement of Individual Board Member’s Roles and Responsibilities

As boards of directors have basic collective responsibilities, board members are also entrusted with individual responsibilities as a part of board membership. The obligations of board service are considerable—they extend well beyond the basic expectations of attending meetings, participating in fund-raising initiatives, and making monetary contributions.

An interesting paradox, however, is quickly apparent as part of the ambiguity that shrouds board service. On the one hand, board members as individuals have no special privileges, prerogatives, or authority; they must meet in formal session to make corporate decisions. On the other hand, individual board members are expected to meet higher standards of personal conduct on behalf of their organization than those usually expected of other volunteers.

A clear statement of individual board member responsibilities has been adapted to the Mainstay Life Services’ needs and circumstances and serves at least two purposes: it can help with the process of recruiting new board members by clarifying expectations before candidates accept nomination and it can provide criteria by which the committee responsible for identifying and recruiting prospective nominees can review the performance of incumbents who are eligible for reelection or reappointment.

Prospective and incumbent board members should commit themselves to:

General Expectations 

  • Understand the Mainstay Life Services’ mission and communicate it at every opportunity. Serve as an ambassador for Mainstay to the community. Know the purposes, goals, policies, programs, services, strengths, and needs of Mainstay Life Services.
  • Perform duties of board membership responsibly and conform to the level of competence expected from board members as outlined in the duties of care, loyalty, and obedience as they apply to nonprofit board members.
  • Suggest possible nominees to the board who are clearly women and men of achievement and distinction and who can make significant contributions to the work of the board and the organization’s progress.
  • Serve in leadership positions and undertake special assignments willingly and enthusiastically.
  • Avoid prejudiced judgments on the basis of information received from individuals and urge those with grievances to follow established policies and procedures through their supervisors. (All matters of potential significance should be called to the attention of the executive and the board’s elected leader as appropriate.)
  • Follow trends in the organization’s field of interest.
  • Bring good will and a sense of humor to the board’s deliberations.
  • Board members will serve a three-year term with no more than two (2) terms in succession.

Role: It is the responsibility for the Board of Directors to fulfill the following roles:

  • Determine the Organization’s Mission and Purpose;
  • Select and Support the Executive, and Review His or Her Performance;
  • Approve and Monitor the Organization’s Programs and Services;
  • Raise Money; Ensure Effective Fiscal Management;
  • Engage in Strategic Planning;
  • Carefully Select and Orient New Board Members;
  • Understand the Relationship Between Board and Staff.

Within these roles, it is important to emphasize that members are expected to aid in fundraising, both making a personal contribution in keeping with their ability, and by participating in and supporting fundraising events. Directors are expected to recommend new members of the Board, to be selected as needed.

Interested people should send a cover letter of interest with a resume to the CEO, Kim Sonafelt: KSonafelt@MainStayLifeServices.org

Non-Profit Accountant

Communities In Schools Pittsburgh Allegheny County (CISPAC): CISPAC is a solutions-based organization that builds business and community partnerships and coordinates programs and services to enhance school capacity and ignite student success.

Position Overview:  The CISPAC Non-Profit Accountant (NPA) is an essential member of our administrative team.  The incumbent takes charge of the day-to-day office operations, manages all aspects, and provides functional support to our remote staff.  The NPA is a member of the leadership team and works closely with all members of the CISPAC team. In addition, this position works directly with our accounting firm to manage our financial reporting and bookkeeping needs.  The ideal candidate will have strong communication skills, familiarity with administrative onboarding, non-profit accounting, QuickBooks, and funds reporting experience.

Responsibilities:

  • Completes billing contracts and invoices for our clients to ensure timely payment
  • Processes payroll and expense accounts for all staff
  • Works in collaboration with leadership to prepare the annual budget
  • Prepares and organizes financial reports for leadership and board meetings
  • Manages vendor relationships for the organization
  • Prepares accounting package for audit firm at year-end
  • Supports the human resources for the organization by:
    • Enrolling staff in benefits and completing administrative onboarding of new staff
    • Ensures that all employees have necessary and updated clearances.
    • Liaison for employee benefits
    • Maintaining all employee personnel files
    • Work with the human resource committee and advisors to schedule potential staff interviews, assist with posting employment ads, and preparing hire letters.
  • Ability to interface with remote staff regarding office procedures, check requests, timesheets, expense reports, and other administrative requirements.
  • Retains all letters of agreement, contracts, leases, and other legal documents.
  • Supports the procurement and maintenance of all business insurance policies.
  • Liaison to computer consulting firm, ensuring on-going maintenance, updating of information systems and infrastructure, including hardware, software, and applications.
  • Responsible for assignment of and ensuring maintenance for all office equipment and space (i.e., scheduling copier repair, assigning staff computer, or submitting maintenance requests).
  • Primary office purchaser for shared resources, liaison for staff purchasing including guiding staff to mindful budgetary spending.
  • Additionally, supporting the vetting and procurement of new services capital purchases and leasing.

General CISPAC Responsibilities

  • Light phone work
  • Provides excellent customer service to both staff and clients
  • Participates in designated management team and all staff meetings.
  • Participates in the organizational culture of trauma-informed practices using the Sanctuary model (training provided)
  • Provides culturally competent and trauma-informed services to all students, families, etc. (training provided)
  • Work is onsite versus a remote position
  • Other duties as assigned.

Qualifications:

  • Bachelor’s degree in business, accounting, or another relevant field of study.
  • 2+ year’s relevant experience including non-profit accounting required
  • Proven ability to provide detailed non-profit accounting/bookkeeping operations management and, human resources administrative support.
  • Knowledge of finance, accounting, budgeting, and cost control principles including Generally Accepted Accounting Principles.
  • Excellent customer service skills combined with a pleasant demeanor via phone and in-person communications
  • Detail-oriented with problem-solving and analytical skills
  • Working knowledge of Microsoft computer software required
  • Must possess maturity and sensitivity to confidential information
  • Professional manner and appearance

Starting Salary: up to $60,000 with a salary review after 6 months.

Accountant – DHS Administration

We are seeking an experienced Accountant to provide comprehensive financial accounting, reporting and analysis in support of our mission of delivering quality, cost-effective human services to people in Allegheny County. The Accountant performs complex and professional accounting functions at an advanced level, including preparing county, state, and federal financial reports and designing and implementing improvements to DHS’s financial processes.

About the Office of Administration and working at DHS

The Office of Administration is essential to ensuring that Allegheny County DHS is able to use its resources to serve as many people as possible, with quality. The Bureau of Financial Management, Budgets and Reports within the Office of Administration, is responsible for organizing and implementing the financial plan for using DHS’s funds effectively. This includes making sure that DHS’s budget reflects its priorities, managing DHS’s accounting and internal controls (the county’s financial book of record is JD Edwards), conducting finance activities, managing audits, proper reporting, and providing accurate information to decision-makers.

Working at the Allegheny County Department of Human Services puts you on a rich and rewarding professional path. You will work directly with the organization’s leaders, program office staff, and providers, as well as the Allegheny County Office of Controller and Office of Budget and Finance and state and federal agencies. You will be part of a highly-motivated, hard-working team that focuses each day on ensuring a safe, healthy, and thriving county.

The Financial Management, Budgets and Reports team take pride in being able to support human services programs in using government funds wisely so they can serve as many of the county residents’ in need as possible. Responsibilities will include:

  • With the team manager, setting annual goals for the team and developing plans for achieving them.
  • With the team manager, reviewing and enhancing accounting policies and protocols; and taking leadership in implementing those improvements.
  • Planning for and managing cash flow for both the county budget year and the state budget year.
  • Maintaining fiscal records through the application of professional accounting principles and methods.
  • Performing grant accounting functions, including billing, reconciliation, reporting and grant close outs.
  • Reconciling cash balances for grants.
  • Preparing and examining accounting records, financial statements and other financial reports.
  • Maintaining general ledger.
  • Performing high-level analytical exercises.
  • Providing fiscal support for management.
  • Providing information and support for development of budgets.
  • Assuming responsibility for tracking, researching and resolving accounting discrepancies.
  • Preparing reports to funders.
  • Setting up, maintaining and reconciling journal entries.
  • Preparing journal entries for monthly and annual closes.
  • Reviewing and revising financial data for accuracy.
  • Researching and reviewing suitability of accrual practices.
  • Analyzing and preparing audit-required workpapers and trial balances for auditors.
  • Preparing information for the county’s Comprehensive Annual Financial Report/CAFR.
  • Preparing Schedule of Expenditures of Federal Awards.
  • Developing recommendations and implementing changes to accounting policies and procedures, so DHS is compliant with legal/regulatory requirements and best practices in the field.

Knowledge, Skills and Abilities

  • Excellent knowledge of: Fund Accounting, GAAP and, where applicable, and Generally Accepted Government Accounting Standards (GAGAS).
  • Understanding of enterprise software/computer systems and applications used in accounting and analytical functions; financial data analysis; and auditing and due diligence reviews.
  • Analytical, good at problem-solving/critical thinking.
  • Ability to work well independently (with minimal supervision) but also able to ask questions and dig deeper to build understanding.
  • A team player and an ethical, trustworthy colleague.
  • Ability to establish and maintain effective and collaborative working relationships with staff across DHS and our community partners.
  • Ability to manage multiple projects and complete them accurately and on time.
  • Ability to publicly present with clarity and to write in ways that clearly explain recommendations and how you arrived at them.
  • Ability to work in general accounting/other modules of accounting software.
  • Advanced skills in Excel.
  • Strong organizational and leadership skills

Education/Experience Requirements

Minimum of three years of accounting and auditing experience; and a Bachelor’s degree in accounting, finance, or related field from an accredited college or university. Not required but preferred is certification as a: Certified Public Accountant (CPA), Masters in Business Administration (MBA), Certified Government Financial Manager (CGFM).   Not required but preferred: experience in government accounting.

Please note:  A prerequisite for an interview is the completion of an analytical exercise.

If hired for a position, candidates would work for Allegheny County, Department of Human Services and be employed by Great Lakes Behavioral Research Institute.

About Allegheny County Department of Human Services (DHS)

In Allegheny County, we appreciate people who think big, act boldly, and care about making a difference.  You don’t have to be from here to feel at home, or to make your mark.  With only 1.3 million people in the County, it’s small enough for motivated people to get things done.  Allegheny County’s Department of Human Services (DHS) is a perfect place to get things done that directly affect people in need of a positive and lasting way.  We help children grow up safer and healthier, older adults remain able to live independently, and neighborhoods to thrive.  Our mission is to improve the health and well-being of people in Allegheny County.

DHS is the largest agency in Allegheny County government, with a budget of nearly $1 billion.  DHS serves over 200,000 people a year through services that include: Protecting children and youth from abuse and neglect and preventing future occurrences of maltreatment; improving child wellness through family support, home visiting, early intervention and in-home services; providing treatment for behavioral health issues such as substance use disorders and mental illness; managing the care of adults with intellectual disabilities; preventing unnecessary nursing home stays; and services that prevent homelessness and provide shelter and housing for families and individuals.

Why DHS?

  • It is innovative. Most recently, the national attention and awards we’ve gotten are for how DHS integrates data and uses them to improve the safety and well-being of children through tools that support front-line staff in making decisions (using predictive analytics).
  • DHS is diverse, but we strive to be even more inclusive. Our director has made it his top priority that DHS is “the kind of place where a diverse group of talented people want to come, grow, and do their best work.”  This includes equity in hiring and advancement, as well as in unleashing the creativity and ideas of staff at every level of DHS.
  • It has strong, assertive leaders. We do not hire yes-people.

You can make a big impact here.  We stand out as one of the best human services organizations in the country.  But we need problem-solvers, innovators, and terrific leaders to make sure we are smart in how we use our funding so that we reach the people who most need our help to make lives better.

“DHS strives to be the kind of place where a diverse mix of talented people want to come to grow and do their best work.”

-From the organization’s statement on Equity and Inclusion

 

AN EQUAL OPPORTUNITY EMPLOYER – M/F/V/D

Director of Finance and Advancement Operations

There’s no cultural organization in the world quite like Carnegie Museums of Pittsburgh. With a legacy of discovery and outreach dating back to 1895, today we are a family of four diverse, dynamic museums; Carnegie Museum of Art, Carnegie Museum of Natural History, Carnegie Science Center, and The Andy Warhol Museum. We’re committed to being inclusive, both onsite and online, and to exploring with our audiences the big ideas and issues of our time.

Carnegie Museums of Pittsburgh is interested in candidates who, through their experience and collaborations, will contribute to diversity and excellence of the Carnegie Museums community.
The Carnegie Museums of Pittsburgh (CMP) has an annual operating budget of approximately $65 million, approximately half of which is raised by Advancement and Community Engagement (ACE) through foundation grants, individual giving, sponsorships, and government contracts. The Director of Finance and Advancement Operations is responsible for fiscal management of the ACE team, gift administration, gift compliance, and team operations.

Primary responsibilities for this role include:

  • Strategic allocation and tactical management of fiscal resources, monitoring,
    financial reporting, and developing and managing the department budget;
  • Gift administration, including administration of all donor gifts, including data entry, tax receipt issuance, and management of donor commitments in compliance with the Internal Revenue Service (IRS), and financial reconciliation with the finance office;
  • Development and compliance with the acknowledgement process, gift agreements and administration of current donor named funds, endowments, and planned gifts;
  • Administrative operations, including office management and institutional representation with components outside Advancement on all non-programmatic functions related to finance, operations, IT, HR, and facilities; human resources, new hire onboarding, & employee satisfaction.
    This role will serve as the department’s primary liaison with CMP’s controller’s and treasury departments, which provide centralized accounting, payroll, and related financial services for the museums. S/he identifies opportunities for streamlining financial processes and communication; contributes to overall planning efforts; and is responsible for improving day-to-day effectiveness and efficiency. She/he works with the Senior Director, Advancement Systems & Decisions Management and the Vice President of Advancement and Community Engagement (ACE) and other staff on organizational planning initiatives to ensure financial accuracy, minimize risk and maximize efficiency.

QUALIFICATIONS:

Education and Experience: A bachelor’s degree in accounting, business management, finance, and a minimum of five years of progressively responsible work experience in financial administration. Experience with non-profit accounting and proficiency with computerized accounting software (preferably Blackbaud Financial Edge), Blackbaud Raiser’s Edge, and Microsoft Office products. Progressive experience in a management position is preferred. Prior work experience in a cultural or educational organization and an advanced degree such as an MBA, MPA, CPA or comparable are desirable.

Knowledge, skills, and abilities:  The position requires accounting and financial acumen and the ability to perform and/or direct all relevant financial activities, including budgeting, forecasting, monitoring, and reporting for all fundraising-related activities centrally and across all four museums. Strong organizational and communication skills, high level of attention to detail, analytical problem solving, and ability to gather, analyze and communicate financial data and concepts. S/he must exhibit initiative, optimism, good humor and enthusiasm, be collaborative, team-oriented, and be equally attentive to detail and overarching goals. Accuracy, confidentiality, and discretion are essential. Familiarity with human resources processes and procedures, visitor service and basic contracts are required.

PHYSICAL REQUIREMENTS:

Work is primarily sedentary in nature; no special demands are required.

ESSENTIAL FUNCTIONS AND ACCOUNTABILITIES:

Operations:

  • Actively foster communication and cooperation among the four museums to further our mission and strategic goals. Functions as first point of contact for ACE staff to CMP, HR, IT and Finance departments.
  • Work with the Vice President for Advancement and Community Engagement and other relevant senior staff on organizational and component initiatives and planning.
  • With input from, and under the supervision of, relevant parties (e.g., CFO, Vice President, board and finance committee) develop and implement annual budget for ACE’s operating, designated, and restricted funds, including:
  • Develop and implement annual budget process including providing guidance to VP ACE, and component heads as needed.
  • Liaise with CMP controller’s office on process, allocation, and format; and with counterparts in component museums on shared revenue and expense projections.
  • Prepare necessary presentations for the finance committee, board meetings, and other purposes.
  • Format and upload budgets in Adaptive Insights and Financial Edge.
  • Monitor and analyze financial performance on a regular basis to ensure YTD revenue and expenses are tracking accurately against budget and make recommendations for mid-course corrections as required.
  • Prepare and present budget and fundraising reports to the VP ACE, controller’s office, and board chair/finance committee; identify and anticipate problems/discrepancies and resolve them when possible; and proactively make recommendations for course corrections as required.
  • Prepare other projections or analyses as required.
  • Work collaboratively with all four museums to deliver comprehensive, timely and accurate reports on fundraising performance. Prepare and deliver reports on fundraising for board and finance committee meetings, budget presentations, staff meetings, etc.  Contribute to CMP reporting efforts, such as the annual Allegheny Regional Asset
  • District budget report and the DataArts, and internally for board manual updates and national museum association surveys.
  • Meet regularly with the VP ACE to develop, monitor, and track overall fundraising goals and strategies.
  • Serve in a checks and balances role to ensure accuracy of fundraising activity by component.
  • Prepare monthly reports based on donations and membership revenue received communicating fundraising performance to ACE and Museum leadership.

Financial Operations:

  • In accordance with CMP’s signatory policy and other relevant financial policies/procedures, approve and/or review invoices, check requests, wire transfers, cash advances, travel and business expense reports, and purchase card reconciliations for processing by CMP’s controller’s office.
  • Also assist staff in resolving financial issues such as late or missing payments, incorrect postings, journal entries, fund transfers, etc.
  • Ensures gifts are processed and appropriate receipts are distributed for tax-deductible contributions in an accurate and timely manner by supervising the daily deposit, processing, and recording of all private contributions.
  • Prepare journal entries and inter-fund transfers. Prepare monthly reconciliations of balance sheet accounts related to accounts receivable and deferred revenue.
  • Reconcile admissions revenue and attendance information daily. Prepare analysis for monthly and annual performance reports and related projections for annual budget, price or hour adjustments, and free-day sponsorships.
  • Oversee usage of corporate credit and purchase cards.
  • Oversee distribution of petty cash.
  • Maintain up-to-date roster of active funds, including opening new funds and deleting out-of-date funds as needed.
  • Ensure financial/administrative policies and procedures are promptly disseminated to and understood by staff.
  • Carry out additional projects and duties as requested to improve financial and administrative operations. Represent the VP ACE at meetings if necessary, and work collaboratively on the implementation of special projects as needed.

The following PA Act 153 clearances, or proof of application of clearances, are required beginning employment and as a condition of continued employment:

  • Pennsylvania Child Abuse History Clearance
  • Pennsylvania State Police Criminal Record Check
  • FBI Fingerprint Criminal Background Check
  • Obtaining the required clearances is completed as part of the new hire process.

Carnegie Museums is an Equal Opportunity-Affirmative Action Employer – Minorities / Females / Veterans / Individuals with Disabilities / Sexual Orientation / Gender Identity

The above job description reflects the essential functions and qualifications for the position identified, and shall not be construed as a detailed description of all the work requirements that may be inherent in the position. The job description does not constitute an employment contract and does not alter the at-will relationship between CMP and the employee.

Director of Finance & Operations

Sewickley Academy is seeking to hire a Director of Finance & Operations for July 2021.  The ideal candidate will be able to oversee all aspects of the school’s finances with the primary responsibilities for strategic financial planning, budgeting, accounting, and reporting. The DFO also is responsible for all human resources oversight. The DFO reports to the Head of School and serves as a key member of the senior leadership team and several Board of Trustees committees.

This position offers a competitive salary, plus excellent benefits, including a premium-free health plan option, an excellent retirement plan, generous leave time, and tuition benefits programs.

ABOUT SEWICKLEY ACADEMY

As the Pittsburgh region’s oldest independent coeducational school (Pre-K through Grade 12), Sewickley Academy is distinguished by not only its rigorous academics and outstanding faculty, but also by its student-centered approach to learning and teaching, in which every child is challenged to explore and excel to their highest ability, and its commitment to diversity, equity, inclusion, and social justice.

Sewickley Academy faculty and staff help to create an environment of encouragement and support by inspiring students to reach their goals and develop a love of learning. We value and encourage different voices and opinions.

We work collaboratively, and interdepartmental teamwork is what keeps us engaged in the success of our school as a whole.

RESPONSIBILITIES

Financial Management

  • Oversee an operating budget of over $17 million supported by an endowment of $40 million.
  • Create, monitor, and sustain high standards of financial management and oversight, including for budgets, expenditures, revenues, payroll, and taxes
  • Lead the annual budget preparation and approval process
  • Oversee all financial investments and banking activities
  • Ensure compliance with generally accepted accounting principles and any additional applicable standards
  • Collaborate with the Head of the School on financial aspects of strategic planning initiatives
  • Prepare financial records for annual independent audit and assist the audit team in preparation of the annual tax return, form 990, and other returns including form 5500
  • Oversee compliance with all federal and state financial reporting requirements
  • Provide financial reports to school leadership, finance committee, and the Board of Trustees
  • Establish internal auditing procedures for financial and accounting systems
  • Provide supervision and direction to the members of the Business Office, Buildings & Grounds and Human Resources Departments

Facilities & Operations Management

  • Supervise the Director of Buildings & Grounds in establishing and maintaining standards of plant maintenance and repairs commensurate with the financial resources available
  • Oversee facilities, transportation, and security
  • Coordinate the purchase of goods and services for the school
  • Supervise the school transportation program, including maintenance of the school’s fleet and creation of transportation routes, schedules, and outside transportation contracts

Human Resources

  • Provide supervision and guidance to Human Resources Director
  • Ensure compliance with statutory and regulatory requirements with respect to labor, benefits, and human resource issues and required employee policies and training
  • Provide appropriate benchmark data and information to the Head of School and/or the Board, as appropriate, for compensation comparisons and the preparation of employment offers or arrangements
  • Administer the School’s benefit programs, maintain the benefits policy plan, and oversee vendor selection
  • Serve as employee benefit plan administrator
  • Be conversant with federal, state, and local laws relating to wage and hours regulations and reporting

Risk Management & Compliance

  • Oversee risk management to ensure the safety of staff and students and to cover the liability of the school
  • Maintain a risk management program for the School, including recommending and securing proper levels of insurance coverage, maintenance of health and safety policies and forms, ensuring the Safety Committee operates effectively, and overseeing the Emergency Preparedness Plan
  • Act as the legal liaison for the School
  • Provide information to federal and state agencies as required by law

Enrollment & Financial Aid

  • Analyze, review, and approve financial aid awards in collaboration with the financial aid committee
  • Serve as a member of the Financial Aid Committee
  • Work with parents on financial issues relevant to their children’s enrollment at the School.

Management’s Priorities

  • Proven track record of exceeding goals and a bottom-line orientation; evidence of the ability to consistently make sound decisions through a combination of analysis, experience, and judgment.
  • Ability to inspire confidence and work collaboratively at all levels of the School.
  • Communicate clearly, accurately, and concisely.
  • Be a flexible team player with a sense of humor.
  • Have an appreciation for the School’s Mission and Corer Values and then translate it into tactical actions. Understand the “big picture” and what it takes to achieve it.
  • Demonstrated ability to work with a range of stakeholders: colleagues, Board, and volunteers.

QUALIFICATIONS

  • Bachelor’s degree required; CPA and/or MBA preferred
  • Ten plus years of progressive accounting experience in a school setting or non-profit organization(s), including work with nonprofit boards is a plus; independent school experience a plus
  • Experience demonstrating skills and accomplishments in helping drive process and operational improvements
  • Proactive with strong leadership and proven supervisory skills
  • Possess a thorough understanding of general management including: finance, systems, human resources, strategic development and planning and budgeting
  • Exceptional analytical and problem-solving abilities
  • Strong computer aptitude including expertise with Excel and applicable accounting software (Quicken)
  • Ability to work independently while managing multiple projects and deadlines

IN ORDER TO APPLY

All interested applicants applying for this position should submit their resume, cover letter, and salary requirements here: https://tinyurl.com/roj7q3k

Sewickley Academy is committed to having an inclusive community where all members are treated with dignity and respect. As an Equal Opportunity Employer, the Academy does not discriminate in its hiring or employment practices on the basis of gender/gender-identity, sex, race or ethnicity, color, national origin, religion, age, disability, veteran’s status, genetic information, family or marital status, sexual orientation, or any other protected class.

Business Manager for Education Services

Professional opportunity providing full-time schedule with daylight hours and an excellent comprehensive benefits package including Child Education Benefits (100% discount for the oldest child and 50% discount for siblings or biological and/or adopted grandchildren).

Heritage Community Initiatives is honored to celebrate our fourth decade of serving families in forty communities within Eastern Allegheny County through our Transportation, Education, and Nutrition programs. Each year, Heritage provides highly accredited academically-based early learning and out-of-school time programming for over 300 at-risk children. Heritage Community Transportation, a fixed-route transit service in operation for 20 years, has provided more than 1.5 million rides for residents in largely transit-isolated communities. Heritage is the only human services nonprofit in the Commonwealth designated as a provider of public transportation. More than 100,000 meals are served each year by our Nutrition Services, which offers solutions in meal planning, ordering, preparation, and delivery while creating healthy options for youth and senior populations.

POSITION SUMMARY

The Business Manager for Education Services is responsible for the business functions of both education programs. The manager ensures parent billings, account receivables, and collections are completed weekly, accurately, and on time. The manager also maintains and updates the database for reconciling, analyzing, and tracking parent tuition accounts, childcare subsidies, and nutrition. Collaborates with education management to ensure that resources are prioritized for effective and efficient operations in both programs.

RESPONSIBILITIES

  • Process parent billings, including printing and distributing customer statements to education programs for families weekly.
  • Manage the ProCare system to ensure that all changes reflected in Pelican (i.e., co-pay changes, child care schedule, and child information) have been entered accurately.
  • Accesses and reviews the Pelican system daily for changes in co-pays, child enrollment, and attendance. If necessary, contact parents or education programs to confirm or resolve any discrepancies that occur.
  • Responsible for communication to families (i.e., delinquent accounts and billing concerns).
  • Collaborates with the Director of Education for handling family accounts that become delinquent while maintaining contract compliance for child care subsidies. When necessary, prepare and distribute Heritage Delinquent Notices to families weekly.
  • Ensure all employee and scholarship children are billed and zeroed out with designated description in ProCare weekly.
  • Prepare and reconcile weekly reports on family account balances and compile AR reports for the Director of Finance.
  • Provide reports from ProCare or Pelican systems as needed.
  • Assist in processing monthly billing and reporting for tuition and fees, and contractual programs such as Early Head Start, Head Start, and PreK Counts.
  • Assist the Nutrition Department on CACFP income qualification determinations, communicate qualifications to Education sites, and maintain the Student Income Qualification database.
  • Provide and analyze reports and statistics to management for education-related purposes when requested.
  • Assist Education Department with Program Purchasing.
    Perform other duties as assigned by the Director of Finance.

QUALIFICATIONS AND SKILLS

  • Bachelor’s Degree in Business Administration.
  • Proficiency in Excel/MS Word and Windows environment.
  • 3+ years with billing and collection experience.
  • Ability to operate within the billing and accounts receivable systems, ProCare and Pelican preferred.
  • Current FBI, Child Abuse, National Sex Offender, and State Criminal Background clearances or be able to attain all clearances within 30 days of hire.
  • Current health assessment and TB test.
  • Ability to frequently lift or move weight as in lifting, carrying, or holding children 20+ lbs.

Applicants are asked to send a cover letter and a copy of your resume to humanresources@heritageserves.org and please visit our website for additional information about Heritage Community Initiatives – www.heritageserves.org.

Financial Associate / Office Manager

General Description:

The Finance Associate / Office Manager position reports to the Executive Director and provides assistance in the areas of financial record keeping and general administration of the Pittsburgh Boys Hope Girls Hope Program.  The Finance Associate / Office Manager is responsible to assist the Executive Director in administrative functions.

Major Areas of Responsibility:

  1. Budget & Reporting
    • Administers the QuickBooks Program.
    • Enters approved budget (all line items) into QuickBooks and develops a cash flow chart.
    • Prepares financial reports (Account Balance & Profit/Loss) for each Board and Executive Committee Meeting.
    • Prepares forms and reports for yearly Budget Preparation.
    • Gathers information and prepares reports for Annual Financial Audit and is available during audit to provide needed documentation, reports, etc.
    • Does monthly reconciliation of the bank accounts and bank deposits.  Prepares and forwards monthly financial reports to Boys Hope Girls Hope Network Headquarters.
    • Prepares monthly financial report for Executive Director.
    • Prepares Eligibility Requirement form for Not-For-Profit Organization through Christian Brothers.
    • Prepares 1099 Forms at the end of each tax year.
    • Distributes W-2 Forms to employees when they are received from Network Headquarters.
    • Prepares forms for annual Workers Compensation Audit.
  2.  Insurance
    • Acts as the liaison with Network Headquarters regarding health insurance data for all employees.
    • Maintains records of house vehicles (Registration Renewals, Insurance, etc.)
    • Prepares all auto accident claim forms and is the contact person with the Insurance Company.
    • Requests Certificates of Insurance from Christian Brothers when needed.
  3. Payroll & Accounting
    • Reviews and enters ADP payroll information into QuickBooks for each pay period.
    • Prepares 401K paperwork for each pay period and does an ACH transfer of employee contributions to the fund.
    • Reviews timesheets, submits to Executive Director for approval and forwards summary sheet to Network Headquarters.
    • Processes and pays all invoices; makes copies and files invoices for Audit.
    • Makes regular bank deposits; makes copies of all checks and other income and files for Audit.
    • Enters all deposit data into QuickBooks from Salesforce Gift Detail Report.
    • Tracks timesheets of tutors and submits invoices for reimbursement to the Intermediate Unit that serves Boys Hope Girls Hope.
    • Maintains records of tuition payments.
    • Processes and manages all credit card transactions.
    • Monitors bank accounts through on-line banking and makes transfers when needed.
    • Manages office petty cash account for staff members.
    • Enters petty cash, credit card and debit card expense information into QuickBooks each month using receipts submitted by staff.
    • Enters Depreciation information into QuickBooks each month.
    • Submits Employee Education Assistance forms to Network Headquarters for reimbursement.
  4. Office Management
    • Maintains and submits orders for all office supplies.
    • Makes stamp purchases.
    • Prepares and sends Tribute & Memorial cards to donors.
  5. Other Duties
    • Assists with several fundraising events as needed.
    • Assists with in-house mailings as needed.
    • Fulfills other agreed upon duties as requested.

Qualifications:

A Bachelor’s degree is preferred and some administrative experience is required.  Computer competence, willingness to learn financial and administrative processes of Boys Hope Girls Hope and the ability to work in a team setting is essential.

If interested, please submit cover letter, resume and salary requirements to Tom Wiese at twiese@bhgh.org.

Controller

The Controller for Macedonia Family and Community Enrichment Center is an exciting opportunity to join an organization committed to living out its mission by supporting families in the community. This is an ideal role for the candidate who would thrive as the primary position responsible for the financial reporting of our Agency’s financial statements.

The Controller will assist the CEO to evaluate financial organization performance with regard to long-term operational goals, budgets, and forecasts. Reporting to the CEO, the Controller provides the day to day management for the overall accounting department to include areas such as payroll, grant report entry, and organizational and program budget assistance.

Additional Responsibilities include:

  • Prepare and present monthly financial budgeting reports including monthly profit and loss, forecast vs. budget, and weekly cash flow by program.
  • Manage the Accounting Department to ensure the proper functioning of all systems, databases, and financial software; ensure regular maintenance and backup of all systems.
  • Implement process and software improvements and automation; collaborate with IT to identify, acquire, and implement software to provide critical financial and operational information and reporting.
  • Review and ensure application of appropriate internal controls, SOX compliance, and financial procedures.
  • Ensure timeliness, accuracy of financial and management reporting data for CEO and Board of Directors.
  • Review all month-end closing activities including general ledger accounts, balance sheet accounts, and overhead cost allocation.
  • Serve as a key point of contact for external auditors.
  • Remain current on audit best practices as well as state, federal, and local laws regarding the organization’s operations.

Qualifications and Skills:

  • Bachelor’s degree in Accounting or Finance; MBA or CPA preferred
  • Previous experience managing diverse revenue streams, preferably in a nonprofit organization
  • Five (5) plus years accounting or finance experience with a minimum three (3) years supervising staff
  • Demonstrated leadership ability and management presence
  • Ability to support the organization’s mission along with sensitivity of cultural and workplace harmony
  • Outstanding knowledge and understanding of GAAP, IFRS, and SEC reporting
  • Significant experience working with external auditors, internal controls, and compliance related issues
  • Experience with NetSuite or other nonprofit accounting software
  • Background coordinating with IT staff to manage and/or upgrade accounting systems; systems implementation experience preferred
  • Previous Electronic Health Records Systems and Microsoft Office experience
  • Outstanding communication and presentation skills
  • Excellent analytical, reasoning, and problem-solving skills, along with detail-orientation

Macedonia FACE is a faith-based non-profit community outreach of Macedonia Church in the Hill District of Pittsburgh, PA. As an organization, Macedonia FACE is committed to living out its mission by supporting families in the community with a focus on racial equity.

Director of Finance

The Borough of Swissvale, a diverse urban community bordering the City of Pittsburgh, with a resident population of 8,900 over 1.3 square miles, is seeking an experienced Finance Director with strong fiscal management capabilities to continue Swissvale Borough’s strong economic position and growth.  Annual budget is in excess of $10 million with 40 full-time and 35 part-time and seasonal employees.

The Finance Director will be responsible for all aspects of the finance department including, but not limited to, accounts payable, accounts receivable, payroll, payroll taxes, employee deductions, maintenance of daily cash balances, deposits, bank reconciliations, journal entries, maintenance of records for annual Borough audit, preparation for annual Borough audit, preparation of monthly reports and reports requested by Council and Borough Manager, records retention, budget preparation and oversight, tracking of debt service, year-end reporting and employee benefit administration and tracking.  The Finance Director also serves as the Borough Treasurer and Borough Right-to-Know Officer.

Successful candidates will be able to demonstrate strong experience working with municipal governments and a sound understanding of municipal finances. The selected candidate must have a strong background working with Quickbooks and Microsoft Office Suite.  The selected candidate must also have the ability to work with other staff members, elected officials, elected property tax collector, appointed Earned Income Tax Collector, appointed delinquent tax collector, banks, insurance companies and other outside agencies and individuals as necessary.

The ideal candidate must also be able to work independently and as part of the management team of the Borough of Swissvale. Must exercise good critical thinking skills, supervisory skills, budget development skills, management skills, strong computer skills, as well as the ability to deal effectively with employees and the public.

A Bachelor’s Degree in accounting, business administration, or a related field along with a minimum of five years (5) years of progressively responsible work experience is preferred.  Applicable work in a governmental setting is a plus.

Salary will be $50,000.00 and up commensurate with experience and education.  A full benefits package is also offered.

Cover letter, resume, and at least three (3) professional references shall be submitted by January 22, 2021, to Katherine Malsch, Borough Manager, Borough of Swissvale, 7560 Roslyn Street, Pittsburgh, PA 15218 or via email to kmalsch@swissvaleborough.com.

The Borough of Swissvale is an Equal Opportunity Employer that does not and shall not discriminate on the basis of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation or military status in any of its activities or operations.