The Data Analyst proactively collects and organizes data, conducts analysis, and presents findings in support of the Foundation’s fundraising goals and objectives and compiles and analyzes information to identify philanthropic patterns, tendencies, and relationships among individuals, corporations, and foundations. Using tools such as the Foundation’s constituent relationship database and Microsoft Excel, the Data Analyst analyzes data and create original, concise, and understandable and timely analytical reports that support planning and decision-making for the Foundation.
*This position will work at the foundation offices located at 105 40th Street, Pittsburgh, PA 15201*
- Perform complex statistical and financial analysis on all data.
- Work closely with the Foundation’s Finance department on reporting and analysis.
- Recommend fundraising strategies and budget adjustments for the Foundation’s frontline fundraising departments based on reports and analysis conducted.
- Assist in maintaining database records and promoting system integrity so that effective and accurate queries, exports and reports can be created from the system
- Review revenue and expenses in order to perform a cost benefit analysis related to the fundraising programs and events conducted by the Foundation.
- Assist in creating an analytical method of reviewing prospects and donors in order to provide statistical data surrounding the Major and Principal Gifts programs.
- Build effective queries, exports and reports in the Foundation’s constituent relationship database (ie. Raiser’s Edge) in order to collect relevant data for analysis.
- Develop analytical reports for projecting/forecasting revenue and successful fundraising trends.
- Recommend metrics which should be in place to measure performance based on findings in analytical reporting.
- Extract and define relevant information and interpret data for the Foundation staff.
- Strategize and assist frontline fundraising departments in ranking and prioritizing their fundraising programs and initiatives based on analytics conducted.
Accountable for management of the organization’s financial and accounting policies and practices, systems and processes, tax and regulatory requirements and payroll systems and processes. In collaboration with the CEO, develops annual budget. Provide leadership to direct reports.
Accounting, Payroll, Financial Systems and Financial Controls
- Responsible for the delivery of cost effective and efficient accounting and financial systems, policies and processes that meet the current and future business requirements of the organization
- Oversee cash management function of the organization, including the development and maintaining of banking relationships
- Ensure organization is in compliance with all internal policies and relevant regulations and ensure filings are completed in a timely manner.
- Develop process of internal reviews to ensure organization finances, controls and corresponding policies are complied with.
- Manage the payroll function ensuring appropriate systems and controls are in place.
With CEO, develop annual budget that accurately reflects program needs and level of productivity ensuring financial stability of the organization
- Prepare quarterly budget updates for presentation to the Board of Directors
- Meets regularly with Board Finance Committee
- Oversee the continuous improvement of accounting and financial processes
- Provide training to program managers to ensure understanding of specific program budget requirements providing regular updates regarding progress
- Responsible for accounts payable ensuring billings, including but not limited to; foster parent payments, staff expenses, are processed in a timely manner
- Responsible for accounts receivable ensuring owed revenue; including but not limited to; county and state payments, insurances and special contracts, are billed, deposited and documented according to fiscal best practices
- Stay abreast of tax codes and other regulatory requirements, implementing changes accordingly.
- Responsible for the management of the organizations insurance programs, including oversight/review of the annual insurance renewal process, ensuring appropriate coverage is maintained at all times.
- Ensure all hires are made aware of organization benefit package and are updated as changes are made and implemented
- Participate in the hiring, orientation and training of new employees
- Program Management
- Participates in the development of new programming
- Participates in the implementation of organization strategic plan.
- Provides direction to management staff to ensure program implementation is in line with the strategic goals of the organization.
- Stay abreast of current trends in the field, seeking out new opportunities as appropriate
- Ensure regular review of programs to verify compliance of state regulation and county and organization mandates
- Develop and maintain collaborative and other relationships with stakeholders
- Actively participate in outside committees, maintaining the organizations reputation as a leader in the field
- Ensure services are provided in a culturally competent manner
- Strong knowledge in fiscal management
- Knowledge in payroll and financial software systems
- Knowledge of human resource management
- Excellent written and oral communication skills
- Ability to provide culturally competent services
- Demonstrated supervisory skills
- 5 years fiscal experience
- Child welfare and/or non-profit experience preferred
- Bachelor’s degree in Business or related field
- Valid Act 33/34 and FBI clearances
- 1st Aid/CPR Certification
- A combination of education and training may be substituted upon approval of CEO
Job Type: Full-time
Pay: $60,000.00 per year
- Dental insurance
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Professional development assistance
- Retirement plan
- Vision insurance
The Mission of Veterans Place is to empower veterans’ transition from homeless to home, ending the cycle of homelessness, and to assist all at-risk veterans to become engaged, valuable citizens who contribute to their communities. Our vision is a community where veteran homelessness is rare, brief, and non-reoccurring and where veterans are valued, productive, and respected citizens who contribute to their community. Veterans Place is a CARF Accredited organization, following the ASPIRE model, to provide quality, value, and optimal outcomes of services to our clients.
Professional accounting position involving the knowledge and application of accounting procedures, generally accepted accounting principles, and cost accounting principles. Duties involve general accounting functions from source document data capture through financial statement preparation, financial analyses, internal audits, monitoring internal control, assisting in budget development and control, and interpreting and implementing regulations related to funding.
Handles the organization’s accounting procedures and maintains a healthy financial profile ensuring compliance with state, federal, and local principles. Responsible for all daily accounting tasks, including preparing tax documents and updating expense files. Perform financial transactions and post them in the general ledger, with strong attention to detail.
Specific responsibilities include:
- Assist in the administration of the organization’s financial and accounting policies and procedures.
- Perform professional level accounting functions according to prescribed accounting procedures, generally accepted accounting principles, and cost accounting principles
- Assist with the development of accounting policies and procedures including establishing departmental goals and objectives.
- Perform periodic evaluations of accounting policies and procedures to ensure accuracy and compliance with the requirements; formulate and implement necessary revisions to policies and procedures.
- Regularly monitor internal control procedure compliance and effectiveness; make recommendations for improvement.
- Provide accounting and budgetary assistance to the leadership team.
- Oversee the preparation of multiple financial analyses and recommendations related to specific cost and budgetary issues.
- Develop and maintain spreadsheets for use in both internal and external reporting.
- Review, recommend, and implement software related to the accounting department.
- Perform general ledger account analysis and reconciliation for final financial statement preparation; investigate errors, misclassifications and/or any suspicious transactions.
- Perform internal audits, verifying, reviewing, and investigating departmental accounts.
- Review work product of the finance department to ensure accuracy and completeness, using own discretion.
- Review the preparation of standard cash receipts for entry into the general ledger to ensure proper coding.
- Prepare external reports for reimbursement from various funding sources.
- Accountable for compilation, classification, and summation of financial data for use in budget preparation.
- Assist with budget preparation; develop revenue and expenditure projections; analyze budget projections to actual revenues and expenditures.
- Prepare and/or assist with the W-2 process including preparing quarterly and year end payroll reconciliations.
- Assist with monthly cash reconciliations on an as needed basis.
- Responsible for preparing and posting journal entries
This job description in no way states or implies that these are the only duties to be performed. You will be expected to follow any other job-related instructions and to perform other job-related duties as requested by your supervisor.
Education, Experience, and Skills Requirements
- Bachelor’s Degree in a Finance, Accounting or a related field
- At least 3 years relevant experience in a professional position
- Must be proficient in Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint), Adobe Acrobat, and digital fundraising software programs
- Demonstrated ability in:
- Work effectively independently or as a member of a team
- Completing all documentation accurately, timely, and consistently
- Written and verbal communication, relationship management, organizational skills, prioritizing tasks, interpersonal skills, administrative skills.
- Handling confidential information with discretion, being adaptable to various competing demands, and demonstrating the highest level of customer/client service and response
- Achieve high-performance goals and meet deadlines in a fast-paced environment
- A pre-employment drug and alcohol screening is required, and a background check will be conducted
Veterans Place of Washington Boulevard, Inc. is an Equal Opportunity Employer
This is a part-time (10-12 hours/week) professional who will work directly with the accountant to collect, code, review and organize all financial records and information to support Operating Better Block financial planning, reporting, and decision-making.
The Financial & Administrative Manager will work as a detail-oriented financial administrator who works with our Accountant to optimize and streamline financial management procedures. The Manager will play a key role in financial planning, financial management procedures, compliance, and administrative tasks associated with maintaining and building strong internal systems. This position will report to the Accountant.
- Assure the timely processing of all Accounts Payable (bills), transmitting them to the accountant.
- Assure timely processing of all Accounts Receivable (invoices) including fee for services, reimbursements, and rent.
- Understand and oversee coding of revenues and expenses, providing quality control for staff coding.
- Oversee staff compliance to financial policies and procedures including invoicing, submittal of credit card forms and receipts, and contract monitoring.
- Process payroll and manage benefits such as but not limited to PTO, 403B Retirement and Disability plans.
- Understand support processing of all revenues and expenses related to OBB’s role as fiduciary agent.
- Oversee the management of petty cash, prepare, and make bank deposits.
- Review and manage financial records.
- Create reports in QuickBooks Online to support departmental and executive financial needs.
- Manage OBB vendors and W-9 receipts.
Perform other tasks as assigned.
- Associate’s or bachelor’s degree in accounting, finance or related field.
- 1 Year Minimum of Finance and Accounting Experience.
- 1 Year Minimum of Documentation /Data Entry Experience.
- Knowledge of financial controls and accounting standards, and financial reporting.
- Extremely detail-oriented & highly organized.
- Excellent time management & task management strategies.
- Impeccable history with cash management and handling.
- Proficiency with computer applications including QuickBooks Online, Microsoft 365 and Adobe Acrobat.
- Ability to work independently and in groups on multiple tasks without compromising quality.
- Experience working with various internal departments and staff at all levels.
- Ability to work and interact with people with diverse backgrounds
- Ability to handle duties responsibly, work independently, and maintain good working relationships with clients, staff, and community members
- Ability to complete milestones and work toward multiple deadlines simultaneously
- PA Child Abuse History (ACT 33), PA Criminal Record Check (ACT 34), and the FBI Fingerprint Criminal History (ACT 73) clearances are required.
$20 – $25/hour
Qualified candidates should send a cover letter and resume to firstname.lastname@example.org. Only candidates selected for interviews will be contacted.
Operation Better Block is an equal opportunity employer.
Physical Working Conditions:
While performing the duties of this job, the employee may be required to stand; walk on uneven surfaces; sit; handle or feel objects; reach with hands and arms; climb stairs; balance; stoop; kneel, crouch or crawl; talk or hear. The employee must be able to lift up to 25 pounds. The employee may be exposed to weather conditions prevalent at the time. The noise level is minimal to moderate. This description is a summary of the functions of this position. Other duties may be assigned as needed. OBB reserves the right to review, modify and adjust this job description as management desires or as the business needs dictate.
Maintain financial records and ensures that financial transactions are properly recorded. Ensures the accuracy of entries to the general ledger. Seeking an independent, self-starter who is detailed oriented and highly adept at problem solving. Degree in Business, Accounting, or Finance with 5 years exp.
Details at www.spcregion.org
FLSA Status: Salaried / Exempt
The Manager of Business Operations is a newly created position in support of the exciting growth of the Oakland Business Improvement District. We seek a high-level business operations professional with experience and capacity to manage finances, human resources, and administrative functions. The OBID organization is experiencing exponential growth and this position will assist the CEO in planning and policy to support a thriving, collaborative and flexible workplace culture that provide opportunities for engaging and meaningful work. This position will be on the ground focused on day-to-day operations as well as at a visionary big picture systems level of thinking as it relates to policy and protocol. The Manager of Business Operations will also assist in managing the finances of OBID’s partner organization InnovatePgh. This position will primarily work with OBID but will be deeply engaged in assisting InnovatePgh. OBID and InnovatePgh together recognize Oakland as a world class center accelerating Pittsburgh’s status as a global leader in the innovation economy.
We seek a results-driven, enthusiastic professional motivated by a desire to make a real difference in our community. We seek candidates with the demonstrated ability and desire to:
- Highly motivated, independent-thinking professional with a drive to take initiative, and willingness to actively contribute to a successful, high-functioning team.
- Contributes to a culture of openness, trust and fostering transparency.
- Exhibits high level of integrity and standards of quality in all aspects of work.
- Comfortable with working autonomously and collaboratively.
- Exhibits strength in decision-making, reasoning, problem solving and time management.
- Can think through complex problems and making decisions for the organization.
- Manage human resources functions including staff onboarding, payroll, retirement, and benefits administration including annual benefits selections.
- Manage bookkeeping, invoicing, annual audit and prepare all financial and accounting reports.
- Manage organization insurance policies and serve as point of contact for insurance brokers.
- Ensures compliance with OBID’s internal control mechanisms to ensure the effective and efficient financial management.
- Manage the BID Assessment Billing process by ensuring that the OBID meets all legal and other requirements associated with the operations of the Business Improvement District including the annual billing and collection of revenues and process delinquencies with collection agency.
- Serves as the main liaison with property owners regarding the BID, including BID payment confirmations as requested.
- Manage OBID office operations in the physical and digital workspace, serve as a liaison to IT contractor and facilitating the coordination of OBID’s IT needs
Education, Experience and Skills Required
- BA degree in Business, Accounting, Finance, or related field.
- Comprehensive knowledge of nonprofit or government accounting, fund accounting, accounting for multiple restricted funds, experience with management of public and private funds, internal controls,
- FASB, and GAAP compliance issues related to nonprofit organizations.
- Proficient in Microsoft operating systems, Excel, Office 365, and Financial Management Software.
Salary and Benefits
Salary commensurate with experience and dependent on qualifications. This is a full-time position with excellent benefits package:
- 100% employer-paid individual health coverage, effective first of the month following hire date (includes medical, dental and vision)
- Long Term Disability and Life Insurance
- 403(b) retirement plan with employer contribution beginning after 12 months of employment
- Generous PTO
- Ten paid holidays per calendar year
- Monthly cell phone and parking allowance
During the coronavirus pandemic, OBID’s staff continues to work remotely to ensure the health and safety of all employees and our constituents. We anticipate maintaining flexible work schedules once we return to the office when it is safe to do so.
TO APPLY: Submit resume, cover letter, salary expectations and three (3) professional references to email@example.com.
OBID is an Equal Opportunity Employer.
Diversity and Inclusiveness
OBID strives to create a diverse and inclusive workplace. We highly encourage qualified applicants regardless of age, color, creed, disability, ethnicity, gender, gender identity or expression, marital status, national origin, race, religion, sexual orientation, military or veteran status, or any combination of these or related factors, to apply for consideration.
We are the Oakland Business Improvement District (OBID), one of Pittsburgh’s largest place management organizations. As the face of Oakland’s future, we are driven by our vision to set the standard for growth and innovation. This is accomplished by reframing the experience of the commercial, retail, office, and residential environments, while dismantling oppression, embracing diversity, promoting diverse business, and creating spaces for social, racial and economic justice. We are an established and growing organization that is seeking dedicated individuals who share our commitment to ensure Oakland’s place as Pennsylvania’s global center.
For more information, visit www.oaklandpittsburgh.com.
For more information about our partner InnovatePGH, visit www.innovatepgh.com.
Position: Director of Finance & Operations
Classification: Full Time, Exempt
Reports to: Executive Directors
- Average work week is 40 hours (80% Contemporary Craft / 20% Kelly Strayhorn Theater)
- Work schedule: Monday to Friday, some evenings or weekends required
Are you ready to make an impact in the community using your financial savvy and operational prowess? Looking for the best return on investment of your time and energy at an organization where your voice matters? We’re looking for you! Our Director of Finance & Operations is a shared role between Contemporary Craft (CC) and Kelly Strayhorn Theater (KST), with the majority of time spent at Contemporary Craft. The role supports the mission and vision of the organizations by overseeing operations in the areas of financial administration, human resources, business planning, budgeting, and staff training while being an active participant in the organization’s overall operations. Your unique contributions make dynamic arts programming possible for the greater Pittsburgh region.
The Director Finance & Operations is responsible for the accounting of fiscal activity, database administration, facility management, assisting with the organization’s budget creation and tracking, and is the direct liaison to the independent audit firm during the audit fieldwork. The position also provides support for the Arts Finance Cohort (AFC) Shared CFO and the finance/audit/investment committee.
The Director Finance & Operations reports directly to the Executive Director at each respective organization, and provides high-level financials/operations support, as well as assistance with strategic and special projects.
Job accountabilities listed below will differ per respective organization, depending upon the exact needs of Contemporary Craft and Kelly Strayhorn Theater.
Essential Functions and Responsibilities:
1. Financial Management
- Assist with strategic plan (planning and implementation), and long-term financial planning (such as capitalization research, planning, and implementation).
- Analyze overall business results with a goal of continuous improvement.
- Present reports and results of business analysis in a form readily comprehensible by non-financial managers and individuals.
- Prepare monthly and year-end closings. Perform monthly general ledger reconciliations, resolving discrepancies and ensuring data accuracy between AccuFund Accounting System (CC)/QuickBooks (KST) and other systems utilized by each organization.
- Oversee financial, project/program and grants accounting; ensure that expenditures are consistently aligned with grant and program budgets throughout the grant/fund period; collate financial reporting materials for government, corporate, and foundation grants.
- Monitor financial systems and controls to ensure accuracy and reduce risk and compliance with tax regulations (federal, state, local, payroll, etc.)
- Maintain all financial records, ensuring the general ledgers, financial statements, investment statement and reports are prepared in a timely and accurate manner.
- Prepare fiscal records and reports required for the annual independent financial and tax audit.
- Maintain Restricted Funds spreadsheet.
- Payroll processing review and transmittal through ADP system.
- Fixed Asset record keeping.
- Provide financial (and other) training to CC and KST staff as requested.
- Carry out research and special projects for the Executive Director and the AFC Shared CFO as requested
- Participate in meetings with the organization’s board and finance and executive committees as requested.
- Enter all cash receipts into general ledger.
- Verify accuracy of daily bank deposits.
- Monitor cash position and keep appropriate staff informed of cash position.
- Perform monthly bank reconciliations within accounting systems. Reconcile credit card transactions.
- Accounts Payable/Receivable:
- Generate and enter all necessary accounting journal entries. > Maintain vendor files
- Enter invoices to the accounting system
- Process checks
- Prepare and submit monthly sales and use tax payments
- Review vendor statements and contact vendors regarding discrepancies > Generate invoices and manage Accounts Receivable.
- Assist annual budget preparation including the development of annual financial plans and department goals.
- Input budget into the accounting software.
- Create and distribute monthly budget vs. actual reports to each budget manager.
- Produce accurate and timely 1099s.
- Research payroll tax issues with payroll processing company. > Complete W-9 forms as needed.
- Responsible for timeliness and accuracy of monthly payroll.
- Review all timesheets for correct dates, approvals, appropriate pay rates, timeliness.
- Record and process payroll information.
- Database Administration
- Primary contact between AccuFund Accounting Software/QuickBooks and other departments.
- Maintain operation and regular upgrades of the database (with system IT).
2. Human Resources Management
- Manage benefits administration, including annual review and renewal of employee benefit contracts.
- Ensure that personnel policies and procedures are in place and followed including employee job descriptions.
- Ensure that the organization’s insurance coverage (including property, health, liability, worker’s compensation, D & O and employee benefits) is adequate and current.
- Monitor adherence to policies related to document retention and destruction.
- Ensure that procedures are in place to safeguard the security of records and data and those record keeping procedures protect employees’ privacy.
- Manage CC’s 401(k) retirement plan administration and annual compliance testing:
- Ensure that monthly retirement plan deferrals are processed/submitted with accuracy in a timely manner.
- Serve as the direct liaison to CC’s retirement plan sponsor and financial advisor.
- Manage all other HR related tasks and projects.
3. General Operations
- Work closely with the Associate Director to provide IT support for technology-related issues.
- Work with the external IT consultant (if needed) to maintain the technological effectiveness and efficiency within the organization.
- Coordinates facility maintenance, repair, cleaning services, utility operations, security, IT and other building services.
Qualifications & Requirements:
- Bachelor’s degree in accounting or related field.
- Commitment to diversity, equity, inclusion, accessibility, and belonging and the willingness to prioritize and foster a commitment to valuing differences of race, ethnicity, age, sex, gender identity, sexual orientation, religion, ability, and socio-economic circumstances.
- The ability to complete projects and special assignments by establishing objectives; determining priorities; managing time; gaining cooperation of others; monitoring progress problem-solving; making adjustments to plans
- Arts management knowledge/experience
- Proficiency in Microsoft Office, particularly excel and word is required
- Technologically savvy, with experience using both Mac and PC. Comfortable navigating a combination of software and cloud programs including Google Workspace
- Ability to effectively communicate key data, including presentations to senior staff, the Board or other outside partners/influencers/clients.
- Demonstrated excellence in non-profit finance, accounting, budgeting, control, and reporting.
- Knowledge of non-profit legal, audit, and compliance issues
- A hands-on manager with excellent people skills, with experience collaborating in a multi- disciplinary, diverse, and dynamic team
- Commitment to maintaining and protecting sensitive and confidential information
The best-fit for this position will be someone who pays attention to detail, is well-organized, does well with planning and structuring timelines, has a positive outlook, and believes in teamwork and collaboration.
- Ability to provide own transportation to perform principal responsibilities
- Sedentary work that primarily involves sitting/standing
- Operates a computer and other office productivity machinery
- Medium work that includes moving/lifting objects up to 25 pounds
- Moving about to accomplish tasks or moving from one worksite to another
Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time; this job description is subject to change at any time when deemed necessary.
Compensation and Benefits:
Salary range: $50,000 – $60,000 depending on experience
Contemporary Craft will be the employer of record and offer:
- Health Insurance Group Plan
- 401k Retirement
- Short-term disability insurance
- Workers’ compensation
- Paid time off and paid sick days
- Discount in the Store
Applications must include:
- Cover Letter
- Three professional references – with contact information
Please submit via JazzHR https://kellystrayhorn.applytojob.com/apply/HOYvvbBUuF/Director-Of-Finance-Operations
Applications will be accepted on a rolling basis through February 15, 2022.
This position can be filled immediately. No phone calls please
Contemporary Craft and Kelly Strayhorn Theater are Equal Opportunity Employers. Both organizations are committed to workplace diversity and to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
Please be aware that our partner in the Arts Finance Cohort, New Hazlett Theater, is separately seeking a Director of Finance. We encourage you to review their job description as well.
The Finance Administrator is a new position at Hello Neighbor to support the growth of the organization. It is ideal for someone with 2 or more years of experience in accounting or bookkeeping. The Finance Administrator works closely with and reports to the CEO, and supports the entire Hello Neighbor team on various projects.
Working at Hello Neighbor is an opportunity to be on the ground floor of a fast-paced nonprofit startup. This is a new role and there are considerable opportunities to grow within the organization. Hello Neighbor is committed to supporting staff development.
Founded in 2017, Hello Neighbor works to improve the lives of recently resettled refugee families by matching them with dedicated neighbors to guide and support them in their new lives. 2022 marks our 5th year of operation and our first with a $1million budget. We have an ambitious year of anniversary activations planned and are excited to post this newly created position to join the team and hit the ground running.
This is an in-house position at our Pittsburgh, PA office in Larimer. We are currently on a hybrid return-to-work and in the office on Tuesday, Wednesdays, and Thursdays.
We require COVID-19 vaccination and a booster for full-time employees.
- Assist in the preparation, implementation, and monitoring of the department’s financial goals, objectives, and operating budget
- Utilize Quickbooks for managing organizational financials including accounts payable/accounts receivable, payroll, and bank reconciliation
- Prepare deposits, checks, and invoices as well as monthly financial reports
- Create finance procedures manual and maintain historical record through well-organized filling
- Data entry and database management
- Research, develop and recommend policies, procedures, regulations, and programs
- Prepare finance-related RFPs and contracts
- Maintain records, research, compile and analyze data to prepare accurate reports
- Maintain confidentiality of information
- Communicate effectively, both orally and in writing
- Additional tasks could include office purchases and supporting in-office needs
- Bachelor’s Degree in Finance, Accounting or a related field
- 2+ years of administrative or bookkeeping experience or transferable skills
- Understanding of nonprofit finances and reporting.
- Some work experience in a philanthropic, nonprofit, or mission-driven organization is a plus
- High level of organization and attention to detail and the ability to manage and prioritize multiple projects at one time
- Knowledge and proficiency in online tools including Quickbooks, Microsoft Office, and Google Suite tools
- Ability to communicate clearly and interact well with the team
- Able to work both independently and as a team member
- Alignment with and support of Hello Neighbor’s core values
- Core values include cultural humility and empathy
- Strong writing and communication skills
- High attention to detail
- A passion for supporting refugees and immigrants
- Lived migration experience valued and welcomed
- Commitment to equity and inclusion
- Applications are accepted on a rolling basis through February 18, 2022
- Selected candidates will be invited to interview in February and March
- Estimated start date: March 15th
- Salary range: $45,000-53,000
This position is responsible for key financial management and administrative activities of Reimagine Reentry, a program serving men and women recently released from the Pennsylvania state corrections system. The mission of Reimagine Reentry is to reduce recidivism in Allegheny County by providing opportunities, reducing barriers, and supporting returning citizens in a holistic way. Our work relies heavily on reentry coaching and mentoring; job skill training; family reunification education; and, housing assistance planning. Reimagine Reentry serves the formerly incarcerated through a holistic approach to curb recidivism and ensure successful reentry back into the community. This role is based in Pittsburgh, PA, though is adaptable to remote work.
The Financial & Administrative Manager will work as a detail-oriented financial administrator who works with our dynamic team to optimize and streamline financial management procedures. This position comes at an exciting time as the program moves from its fiduciary sponsor to its own 501(c)3 nonprofit organization. The Manager will play a key role in building this new program by translating their expertise into financial planning, financial management procedures, compliance, and administrative tasks associated with maintaining and building the program. This position will report to the Reimagine Reentry Director of Administration.
The Financial and Administrative Manager position will operate through Operation Better Block, Inc., which is the fiduciary sponsor of the Reimagine Reentry program.
Essential Duties & Responsibilities:
- Manage and maintain Reimagine Reentry’s QuickBooks Online bookkeeping account through daily updates of transaction records, account reconciliation, assistance with payroll administration, and managing Reimagine Reentry’s bank accounts
- Assist with implementing and managing the financial transition of Reimagine Reentry’s program from fiscal sponsor Operation Better Block, Inc. (OBB) to Reimagine Reentry Inc. This includes temporarily managing Reimagine Reentry’s cash flow at OBB and the University of Pittsburgh while the transition occurs.
- Work closely with the Director of Administration and Data & Project Manager to organize, implement, and maintain proper financial and administrative policies and procedures
- Prepare financial reports, income statements, and budgets
- Gather, analyze, and interpret financial data including identifying any financial liabilities and risk on liquidity and cash flow
- Evaluate and optimize financial controls and policies
- Manage petty cash, prepare and make bank deposits
- Process and document various mail pieces, paper files, and records daily
- Implement best practices for accounting and financial processes within Reimagine Reentry program and all related entities that hold Reimagine Reentry grant funding
- Perform general and financial tasks using generally accepted accounting principles
- Expected to maintain an understanding of program grant budgets and deliverables, state of money flow, spending, and long term funding strategy and planning
- Embrace the use of technology, automation and continuous improvement to maintain a paperless and efficient accounting function
- Assist with grant writing and reporting
- Perform other tasks as assigned
- Bachelor’s Degree in Accounting, Business or related field OR equivalent accounting experience
- At least two years of experience in a generalist accounting position (nonprofit accounting experience strongly desired), with knowledge of accounting rules, regulations, policies and procedures.
- Nonprofit financial management and accounting experience strongly preferred
- Advanced proficiency of computers and various administrative and financial programs, including: Quickbooks Online, Microsoft Office 365 applications, and Adobe Acrobat
- Ability to work and interact with people with diverse backgrounds
- Ability to handle duties responsibly, work independently, and maintain good working relationships with clients, staff, and community members
- Ability to complete milestones and work toward multiple deadlines simultaneously
- PA Child Abuse History (ACT 33), PA Criminal Record Check (ACT 34), and the FBI Fingerprint Criminal History (ACT 73) clearances are required
- Extremely detail-oriented & highly organized
- In-depth knowledge of financial controls and accounting standards, and financial reporting
- Strong desire to work with small but growing nonprofit, and remain flexible in a dynamic work environment with many moving parts
- Strong alignment with the organization’s mission to serve returning citizens in the Pittsburgh community
- Excellent and effective verbal & written communication skills
- Excellent time management & task management strategies
- Able to keep a sense of humor and “go with the flow”
- Must be able to work in a team as well as accomplish tasks independently & remotely
Operation Better Block, Inc is the fiduciary sponsor of Reimagine Reentry program. Operation Better Block, Inc. is an equal opportunity employer.
Job Type: Full-time; $45,000 base annual salary; with ability to work some evenings.
To apply, please fill out our online application which will prompt you to upload your resume, cover letter, and contact information for three references. Applications will be accepted on a rolling basis until the position is filled. The expected start date would be as soon as possible.
Sharpsburg Neighborhood Organization (SNO) is a 501(c)(3) nonprofit organization that strengthens and engages the community of Sharpsburg, PA, through local stakeholder organizing, community events and workshops, and resident engagement. SNO’s efforts are guided by the Sharpsburg Community Vision Plan (https://issuu.com/evolveea/docs/sharpsburg_community_vision_plan_fo) and four core principles:
- Engage residents—regardless of race, background, sex, orientation, income level, religion, or ability—in an inclusive, visionary community planning process and empower them to lead and participate in local projects and initiatives.
- Improve the quality of life in Sharpsburg by promoting responsible, affordable, and equitable property ownership and development that serves the needs of the community and provides a safe environment for renters and homeowners.
- Strengthen connections between the community and nature by encouraging the development of a sustainable and connected riverfront that is integrated with the community, improved green infrastructure to manage stormwater and pollution, and expanded access to public green space.
- Promote community-oriented economic development that honors and preserves the unique character of Sharpsburg by engaging local businesses and attracting targeted investment that serves the needs of the community and its residents.
SNO is seeking a volunteer to serve as a member of the SNO Board of Directors.
- Serving as a representative in the community and broader region for Sharpsburg Neighborhood Organization;
- Planning, promoting, and attending community events throughout the year;
- Serving on at least one board committee;
- Guiding the governance and overall strategy of the organization and its work in Sharpsburg and the region.
Time Commitment: 6 board meetings annually (every other month) in Sharpsburg, as well as meetings with sub-committees of interest and executive director on an as-needed basis.
To apply for this position (or for more information), please email your resume and a letter of interest to firstname.lastname@example.org.