KidsVoice is a non-profit agency that represents children of abuse and neglect in their dependency proceedings in Allegheny County. We are in search of a Full-Charge Bookkeeper to join our Administrative team. This is a great opportunity for someone who wants to support the important mission of KidsVoice – helping to improve the lives of children who are our clients.
KidsVoice offers a competitive salary and outstanding benefits including very generous time off, excellent health insurance, 403(b) match, assistance with parking or transportation costs, performance bonus program, casual dress work environment and the ability to schedule partial work from home.
The Full-Charge Bookkeeper is responsible for all bookkeeping functions including accounts payable, accounts receivable, payroll and expense reimbursement processing, monitoring of cash requirements, bank deposits and reconciliation, journal entries, monthly, quarterly, and year-end closing, audit preparation and facilitation and administrative tasks associated with the position. The Full-Charge Bookkeeper is the right-hand employee to the Director of Finance and Administration.
The requirements of this position include two or more years of bookkeeping experience, very strong attention to detail, analytical and problem-solving skills, excellent organization skills, demonstrated ability to provide top-notch internal customer service to the employees of the agency and ability to multi-task and prioritize in a self-directed manner. Very strong computer skills are required; experience with QuickBooks and Excel is strongly preferred and experience with Sentric HR is helpful. Two or four-year degree in Accounting is preferred.
To apply for this position, we ask that you quickly create an account in our recruiting system and upload a cover letter explaining why you are interested in the position and your salary requirements, as well as a resume.
Equal Opportunity Employee
Allies for Health + Wellbeing (Allies) provides integrated medical, behavioral health, and supportive human services designed to help HIV-positive individuals to maximize their health and quality of life.
Founded in 1985 as the Pittsburgh AIDS Task Force, Allies is now the oldest and largest AIDS services organization in Southwestern Pennsylvania.
To improve health and wellbeing, Allies for Health + Wellbeing provides integrated medical care, supportive human services, and community-based education for individuals living with, or at risk of, HIV, Viral Hepatitis, and sexually transmitted infections.
Allies for Health + Wellbeing envisions a healthier community whereby people access integrated medical care and supportive human services in a respectful setting, free of stigma and discrimination.
As medical treatments for HIV/AIDS have improved, Allies’ services have evolved and expanded to meet the growing and changing needs of the community. Now in their third decade of service, Allies has progressed from an agency that helped people with AIDS to die with dignity into an agency that helps all individuals live life to the fullest, including those living with or at risk for HIV/AIDS, viral hepatitis, and STIs.
Allies provides the following core services:
- PrEP, PEP and HIV Treatment: Allies offers HIV treatment, as well as PrEP and PEP to anyone who needs it, without cost as an obstacle.
- HIV Support Services: Allies offers a range of free and confidential services to support people living with HIV, which includes medical case management, support groups, legal services, as well as a number of other supportive services to maximize health and quality of life.
- Primary Care Clinic & Behavioral Health: Allies strives to deliver comprehensive care to patients across broad spectrums of race, class, orientation, gender, and more. Its Medical Clinic provides primary medical care that is open to all, regardless of your background or health insurance situation.
- Hepatitis C Treatment Center: Allies offers comprehensive diagnosis, compassionate treatment, and referrals for those with Hepatitis C.
- STI Testing and Education: Allies provides access to free STI testing in a welcoming environment without judgement. Allies also hosts and/or participates in a number of community events targeting populations at high risk.
Allies seeks a mission-focused, strategic, and process-minded Chief Financial Officer (CFO) who will lead fiscal management and operations within the organization.
Rooted in the values of compassion and service, the new CFO will help to drive continuous quality improvement and performance culture with a group of diverse and talented staff members. The CFO brings efficient, effective systems to increase productivity and develops strategies and vision to ensure the management of the financial resources and stability of Allies. A dynamic leader, the CFO will possess a proven ability to manage people and processes in a compassionate, yet fast-paced environment.
The CFO is primarily responsible for the following:
Strategy and Planning
- Work with the CEO and the finance committee of the Board of Directors to establish goals and strategies for long-term financial sustainability and growth, including forecasting and strategic planning.
- Analyze and evaluate agency financial performance over time, with reference to industry standards and provide insight and recommendations for increased sustainability.
- Collaborate with the CEO and other senior management to review/recommend policies, develop annual operational objectives, and ensure fiscal responsibility and maximization of agency resources.
Financial Management and Analysis
- Develop annual operating budget as well as prepare and present monthly reports including profit and loss by program, forecast vs. budget by program and weekly cash flow by programs. Review and analyze monthly financial results and provide recommendations.
- Work with department directors to manage expenses and provide insight and recommendations for increased revenue generation.
- Identify, acquire, and implement systems and software to provide critical financial and operational information.
- Manage cash flow planning process and ensure fund availability.
- Oversee cash, investments, and asset management including exploring new investment opportunities and providing recommendations on potential returns and risks.
- Maintain outstanding banking relationships and strategic alliances with vendors and business partners.
- Remain current on audit best practices as well as state, federal, and local laws regarding the organization’s financial operations.
Accounting and Operations
- Manage the day-to-day operations to ensure accurate and timely processing of financial transactions and reporting, as well as compliance with accounting standards.
- Recruit, interview, hire, and supervise finance and IT staff to ensure efficient operations. When necessary, select and engage consultants, brokers, and auditors.
- Ensure regular maintenance and backup of all IT and accounting systems
- Review and ensure application of appropriate internal controls, SOX compliance, and financial procedures.
- Ensure timeliness, accuracy of financial and management reporting data for all funders, foundations, and the Board of Directors.
- Oversee cash flow and AP/AR processes to ensure timely payment and agency liquidity including approving large payables, signing checks, and authorizing large wire transfers and ACHs.
- Oversee the preparation and communication of monthly and annual financial statements.
- Oversee bi-weekly payroll processing as well as the preparation and timely filing of all local, state, and federal tax returns in collaboration with Human Resources to ensure legal compliance
- Oversee the general ledger accounts, balance sheet accounts, and overhead cost allocation.
- Serve as a key point of contact for external auditors. Manage preparation and support of all external audits.
Knowledge, Skills, and Abilities
As a key member of senior leadership, the CFO is a strategic partner and leader charged with fiscal management and operations of Allies. The CFO must support the organization’s mission and foster a workplace culture of inclusivity.
Demonstrable experience, competencies, and qualifications include:
- Educational background aligned with the requirements of the position.
- Passion for and commitment to Allies’ mission and vision.
- Fluency in Quickbooks for nonprofits. Outstanding knowledge and understanding of GAAP, IFRS, SOX compliance and SEC reporting.
- Background coordinating with IT staff to manage and/or upgrade accounting system. Systems implementation experience strongly preferred.
- “Hands On” EHR Systems Experience – Athena experience desired
- Outstanding interpersonal and communication skills. Capable of presenting financial information and responding to questions from all levels of the organization, board members, auditors, and others.
- Must have proven team leadership, the ability to supervise others, motivate, and produce results while working effectively in a team setting.
- Excellent analytical, reasoning, and problem-solving skills
- Significant experience working with external auditors, internal controls, and compliance-related issues.
In the near term, the new CFO will continue to deliver outstanding outcomes while successfully addressing the following in the first 6-12 months:
- Complete a financial analysis of agency performance over the last five years and provide recommendations for increased sustainability and growth.
- Ensure proper controls and redundancies are in place to mitigate risk and ensure day-to-day operational functionality.
This position offers a competitive salary in the range of $125,000 – $140,000 and a robust benefits package.
Allies seeks to recruit candidates for employment that represent our diverse community in race, gender, religion, sexual orientation, and ability. Inclusive and equitable in our recruitment and retention practices, we are dedicated to uplifting diverse opinions and backgrounds in order to grow and evolve as a welcoming workplace for all.
How to Apply
Allies for Health + Wellbeing has retained Nonprofit Talent to assist with this important organizational change process. Specific questions related to the position may be emailed to Michelle Pagano Heck, President, at Michelle@NonprofitTalent.com. Please direct all inquiries related to this position to Nonprofit Talent, and do not contact Allies for Health + Wellbeing.
Resume, position-specific cover letter, and salary expectations can be uploaded here:
APPLICATIONS ARE DUE BY 5PM on September 17, 2021
Heritage Community Initiatives is honored to celebrate our fourth decade of serving families in forty communities within Eastern Allegheny County through our Education, Transportation, and Nutrition programs. Each year, Heritage provides highly accredited academically-based early learning and out-of-school time programming for over 300 at-risk children. Heritage Community Transportation, a fixed-route transit service in operation for 20 years, provides nearly 8,000 rides each month for residents in largely transit-isolated communities. Heritage is the only human services nonprofit in the Commonwealth designated as a provider of public transportation. More than 100,000 meals are served each year by our Nutrition Services which provides solutions in meal planning, ordering, preparation and delivery while creating healthy options for youth and senior populations.
The Director of Finance position is responsible for managing all aspects of Finance for the organization. This is a hands-on position, managing the organization’s financial operations, including accounts payable, accounts receivable, payroll, budgeting, production of financial statements and reports, audit, and tax returns. Responsibilities also include monitoring and maintaining internal controls, while overseeing financial systems and related compliance requirements. This position is part of the senior management team with supervisory responsibilities for two direct reports.
- Manage day-to-day accounting functions and the month and year-end close processes to assure up-to-date financial information and timely financial reporting on a monthly, quarterly, annual basis and periodic reporting
- Maintenance of the General Ledger, including the classification and recording of all financial transactions by department/program/class, including A/P and A/R, account reconciliations
- Reconcile all bank and investment accounts monthly
- Monitor cash balances and forecasts cash flow
- Oversee preparation and/or prepare bi-weekly payroll, including expense reimbursements
- Manage the employee benefits from enrollment to termination (health, dental, vision, STD, LTD, FSA, etc.) and reconcile benefit deductions to payroll, including any workers compensation or disability claims.
- Oversee preparation and/or prepare cash disbursements and accounts payable, including processing of payments, allocation of expenses and recording of related journal entries
- Assist with preparation of annual budgets (program, operating, capital)
- Provide financial reports and analysis to the President & CEO, Directors and/or Program Staff, and the Board of Directors. Financial reports include but are not limited to:
- Monthly P&L, Balance Sheet and other requested reports
- Monthly P&L by department/program/class and General Ledger detail
- Lead business and program analytics initiatives
- Collaborate with relevant parties to ensure preparation, completion and filing of budgets and periodic reports as required by all funders (PennDOT (DotGrants), PreK Counts, etc.)
- Maintain accounting of and appropriate supporting information for funds with and without donor restrictions
- Assist with developing and instituting appropriate financial management, policies, procedures and internal controls
- Maintain records in accordance with Generally Accepted Accounting Principles and ensure that record-keeping meets the requirements of auditors and government agencies
- Coordinate the annual financial statement and other audits. This includes preparing all schedules and ensure financial records are accurately prepared prior to the audit and for completion of the 990 and BCO10.
- Ensure all other federal, state, and local tax filings and related compliance are completed, as applicable
- Supervise accounts payable/payroll coordinator
- Perform other duties as assigned by supervisor
QUALIFICATIONS AND SKILLS
- Bachelor’s degree in finance, accounting, or related field required; MBA/CPA preferred
- 5+ years relevant work experience in nonprofit accounting required, including management and supervisory experience
- Working knowledge of GAAP
- Must be able to lift 30+ pounds
- Proficiency with Excel/MS Word, Windows environment, Excel and accounting software, QuickBooks preferred
- Must have current and valid Pennsylvania driver’s license as well as access to a vehicle
- Current FBI, NSOR, Child Abuse, and Criminal Background clearances or able to attain all clearances within 30 days of hire
- Current health assessment and TB test
The Allegheny County Bar Association, a downtown Pittsburgh based professional trade association, is accepting applications for the position of Senior Staff Accountant, an immediate full-time opening in our fast-paced Finance Department.
The successful candidate will work with our accounting team and be responsible for full cycle general ledger operations, including budget preparation, production of monthly financial statements, month-end and year-end closings, and audit support.
Major duties of the position include:
- Prepare monthly financial statements for the Association and charitable foundation, as well as combined statements
- Maintain assigned general ledgers, including preparing journal entries and month-end and year-end close.
- Design financial reports, as needed, using Microsoft Dynamics GP software and Management Reporter, the report writer
- Write basic queries in report writers to mine data from databases and output the results in reports
- Prepare bank and investment reconciliations
- Serve as primary general ledger contact for auditors in conjunction with annual independent audit
A B.S. in Accounting, or a B.S.B.A. with a concentration in accounting, 5 years of experience as a staff accountant, or similar experience. and the ability to design financial reports utilizing software are required. Experience in a non-profit organization and with Microsoft Dynamics GP are a plus. Excellent organizational, oral and written communication, reconciliation, and computer skills, including strong knowledge of MS Office and Excel, are a must. The successful staff accountant candidate must be able to prioritize tasks and meet firm deadlines, performing tasks accurately and with attention to detail, while working in our fast-paced finance department.
Our Senior Staff Accountant position allows for potential professional growth and development including into an Accounting Manager role.
The ACBA offers a professional office environment with competitive salary and benefits package. Employer is an equal opportunity employer. For consideration, please submit a cover letter and resume. No telephone calls please.
To assist the Black community in achieving self-sustaining practices, through strategic leadership, collective giving, grantmaking and advocacy.
Created in the format of a Community Foundation, POISE receives funds from a variety of donors. These funds may be unrestricted, and used to support our grantmaking strategy, or donor-directed for specific charitable purposes.
POSITION TITLE: Sr. Controller
POSITION OVERVIEW: The Sr. Controller will oversee the Foundation’s finance and investment functions. This person will work with the organization’s executive team to administer all aspects of the Foundation’s finances and investment management. The ideal candidate must possess a strong work ethic, personal accountability, a collaborative spirit, curiosity and demonstrated organizational skills. The Sr. Controller will work with staff, the Board and consultants to establish and manage the financial integrity of the organization. This position is hands-on with daily functions of accounting, finance, and investment management.
- Oversee all finance and accounting operations including billing, AP/AR, general ledger, financial reporting, compliance reporting, contracts and vendor agreements and asset purchases.
- Operate as a key member of the management team including serving as a company representative with business partners.
- Develop standard operating procedures (SOPs) for accounting, purchasing and investment protocols while establishing and maintaining strong internal controls.
- Support the Investment Committee to oversee investment managers to ensure assets are invested in line with our Investment Policy.
- Coordinate the preparation and filing of regulatory reporting.
- Research technical accounting issues for compliance.
- Support and oversee month-end and year-end closing processes as well as reporting variances.
- Provide reports, charts and graphs for senior management, the board and others as required.
- Ensure quality control over financial transactions and financial reporting.
- Manage and comply with local, state and federal government reporting requirements and tax filings.
- Prepare and publish financial statements.
- Determine the effect of potential business decisions on financial policies.
- Support annual independent audit
- Perform other duties as assigned
- Bachelor’s degree in Accounting is preferred; MBA is a plus.
- 5+ years of overall combined accounting and finance experience including overseeing AP/AR, business administration, Payroll & Human Resources; CPA is a plus.
- Proven work experience as a financial controller (i.e., creating financial statements and reports, experience with 990, general ledger functions and month/year-end processes, etc.).
- Thorough knowledge of accounting principles and procedures pertaining to not-for-profit organizations.
- In-depth knowledge using Microsoft Word, Outlook, Office and Excel including VBA & macros, sort & filter, linking cells, table & formula creation, charts, pivot tables and analytics.
- Proficient in using and implementing accounting software.
- Attention to detail, organizational and problem-solving skills
- Ability to thrive in a fast-paced environment
- Excellent verbal and written communication skills
- Excellent time management skills and ability to multitask and prioritize work
- Excellent written and verbal communication skills
The Division of Philanthropic & Alumni Engagement (PAE) cultivates relationships with contributors, alumni, and other constituents on behalf of the University of Pittsburgh and UPMC, generating support for teaching, research, and care. As the hub for development and alumni relations efforts, PAE contributes to a bold, vibrant, and diverse academic community. Primarily, we focus on:
- Philanthropy to the University and UPMC which drives innovation and enhances opportunities for students, faculty, researchers, and clinicians.
- Alumni relationships expressed across a community of 318,000 alumni spanning the globe. This purposeful, collaborative work—supported by your engagement and giving—ensures that Pitt and UPMC grow stronger each year, benefitting this community, our region, and the wider world.
PAE fosters an intentionally inclusive workforce through a diversity framework that commits to collaborating and expanding the culture, identity, and wholeness of every staff member in measurable and deliberate ways.
The University of Pittsburgh’s Division of Philanthropic & Alumni Engagement is seeking an Assistant Director of Development, Financial Operations to join a progressive team within our Athletics Department. This position will hold primary responsibility for the financial activities for the Panther Club, the official fundraising unit for Pitt Athletics. The incumbent will be responsible for all cash and capital project reporting to the Athletics Business Office, regular financial data transfers from the Athletics Ticket Office to Athletics Development, gift memos and deposits to the Division of Philanthropic and Alumni Engagement and database uploads of regular financial transactions. This position is also responsible for the processing and posting of bi-monthly ACH checking account transactions for Athletics Development. This position will be responsible for daily report reconciliation between the Division of Philanthropic and Alumni Engagement and Athletics Development. This includes daily reconciliation reports, exception reports and duplication reports.
This position will be responsible for entering and maintaining all donor related information in the relevant database(s) (Advance/Affinaquest and Paciolan). This includes payment processing, records management, the Panther Club priority points system, and donor ranking system, functionality of Paciolan relative to donor campaign programs and years, and the Panther Club’s website related to online donations and more. Additionally, the Assistant Director of Development, Finance & Accounting (Athletics Development) will generate financial and statistical reports as requested, as well as customized reports for the purpose of tracking priority points and donor rankings. The Assistant Director will also serve as the primary Athletics Development liaison with the gift processing staff of the Division of Philanthropic and Alumni Engagement, the Athletic Business Office, and the Athletics Ticket Office to ensure consistency across databases. This position will also serve as a point of contact with Athletics Development’s software company, Paciolan, to manage best practices and troubleshoot issues as they arise. This position is expected to assist with daily customer service needs by phone and email. This position will take on other miscellaneous tasks assigned by the Senior Associate Athletic Director, Annual Giving and Donor Experience, to whom they will report.
- Bachelor’s degree in accounting and/or finance strongly preferred.
- Professional experience working with Paciolan strongly preferred.
- Professional experience working in intercollegiate athletics preferred.
This is an independent contractor position that can be mostly or entirely done from home, up to approximately 20 hours per week. Pays $30 per billed hour.
The work requires familiarity with multiple software programs (Square, Venmo, Quickbooks, Google Workspace, Zoom, and Excel are minimum requirements) and flexibility to adapt to the client’s own systems.
Bookkeeper must be responsive and quick to accept new assignments on short notice, some of which may have short deadlines. Must have ongoing availability for at least 10 hours per week or more. Must have strong interpersonal skills to work with clients and meet their needs by determining appropriate deliverables. This is not a short-term or seasonal position, but is instead intended to be a long-term relationship in which the bookkeeper may work with the same clients for years.
The ideal candidate is extremely organized, is a self-starter, has a “can do” attitude, can work quickly under deadlines, is adaptable to a variety of client needs, and enjoys working with people via phone and video call.
Bookkeeper will be truly independent in their work, which must stand alone, and will be responsible for overseeing a variety of bookkeeping and bookkeeping-related tasks. Should be excellent at recording data and have an ability to produce clear financial reports. Should be familiar with nonprofit and small business accounting principles, including tracking of restricted funds.
- Quickly accept referrals of prospective clients from business owner
- Meet with clients via phone or video call on short notice, determine appropriate deliverables for that client if needed
- Track expenses, budget, cash flow, receipts and other financial dealings of company or organization
- Provide regular financial reports
- Monitor accounts payable and receivable, standard bookkeeping tasks
- Substantial experience in bookkeeping and/or accounting work
- Able to work entirely independently, set and meet own deadlines
- Good interpersonal skills, good client management
- Proficient in Microsoft Office, QuickBooks, Square, Venmo, Zoom, etc.
- Strong organizational and analytical skills, attention to detail
Ten Thousand Villages Pittsburgh is a nonprofit retail store dedicated to the principles of fair trade and improving the lives of marginalized people in over 30 developing countries. Purchases from our Pittsburgh store add to the volume of work for artisans around the world, keeping them employed in stable, ethical work.
We create opportunities for artisans in developing countries to earn income by bringing their products and stories to our markets through long-term, fair trading relationships.
While the Pittsburgh store is part of a 30+ nationwide network of Ten Thousand Villages stores, we are independent in management and operations and governed by a local Board of Directors. We plan to strengthen local support for the fair trade movement and increase our capacity to provide stable, ethical work to our artisan partners. We are looking for a motivated, strategic thinker who will work to advance these aims and, more broadly, our mission in Pittsburgh by serving as the Vice President of our Board of Directors.
In addition to governance, the board is also heavily involved in many aspects of operations, including managing bank accounts, approving expenses, creating the annual budget, devising policies, implementing advertising and marketing plans, organizing events, pursuing grant opportunities, and more.
Store operations are run by a Store Manager, up to three part-time staff members, and seasonal temps. We also rely on substantial volunteer support so that a larger portion of store revenues can benefit the artisans.
Ten Thousand Villages Pittsburgh Benefits:
Our world by growing sales to support global artisans. By investing in partnerships, Ten Thousand Villages US helps more than 20,000 unemployed and underemployed artisans earn a decent and fair living, breaking the cycle of generational poverty. Ten Thousand Villages US chooses to work with women, people of disabilities, and other demographics often excluded from the global economy. As an independent board store with a purchasing contract with TTV US, our store’s sales in Fiscal Year 19-20 contributed $150,000 to artisans through financial investments and development, supporting the livelihoods of approximately 150 artisans and their families around the globe for that year.
Pittsburgh through community engagement efforts and partnerships with local nonprofits. Our engagement efforts aim to increase awareness of global issues and cultural heritage, and we encourage responsible consumer choices. Recurring events include presentations and activities at local schools and in our store, round table discussions between fair trade buyers, business owners, artists, and other nonprofits about the fair trade movement, and a collaborative World Fair Trade Day celebration with local guest artisans and performers. Secondly, through our partnerships, we raised $12,158 for 33 other local nonprofits in 2019. In total, we engage approximately 9,000 Pittsburgh residents and visitors each year.
The Vice President will assist the President and learn the duties of that office, act in the absence of the President, and undertake such further duties as may be assigned by the Board. It is expected that the Vice President will succeed the President upon expiration of the President’s term of office. Current responsibilities generally fall within four buckets:
Organizational Strategy and Policies
As a key player in the Strategic Planning Committee, the Vice President supports the President of the Board of Directors in planning and developing goals and objectives for the organization along with efforts to achieve them.
Working with the People & Culture Committee and the rest of the Board of Directors, the Vice President plans, develops, and enforces policies for TTV PGH to ensure it maintains its values and meets established goals.
Management and Reporting
Under the direction of the President, the Vice President oversees the month-to-month work of the Board Committees. This includes establishing priorities for the Committees, onboarding new Board Directors, developing and mentoring Board Directors, and ensuring that the organization accomplishes tasks to meet its overall goals.
The Vice President establishes standards for and monitors completion of reports from the Board Committees, which are used to inform and facilitate the board’s exchange of ideas.
In support of the Marketing & Development Committee’s efforts to spread awareness of fair trade and cultivate donations, the Vice President participates in initiatives to gain customers, constituents, and financial supporters.
The Vice President participates in the development and implementation of the organization’s financial budget. This includes ensuring that Ten Thousand Villages Pittsburgh is compliant with state and federal guidelines as a nonprofit organization and ensuring the financial stability of the organization.
An ideal candidate will:
- Be committed to the mission of Ten Thousand Villages Pittsburgh
- Think critically, think outside the box, and take initiative
- Draw upon experience in a leadership or management role
- Have a team player attitude and enjoy working collaboratively
- Communicate effectively orally and in written form
- Have experience in gathering and using data to inform decision-making
- Commit 4-10 hours per month
- Possess general computer skills, e.g., Dropbox, Microsoft Word, Excel, PowerPoint, and Adobe Acrobat
The full Board of Directors typically meets on the third Wednesday of every month (except July and December) at 6:30PM. During normal operations, the meeting takes place at the store located at 5820 Forbes Ave in the Squirrel Hill neighborhood and regular in-person attendance is expected of directors.
Board Committees meet as needed, typically once per month and often by telephone or video conference.
Terms are three years. Directors are not required to make financial contributions, though they are expected to support fundraising initiatives.
If you are interested in joining the Ten Thousand Villages Pittsburgh Board of Directors, please submit your resume to email@example.com.
About Hello Neighbor:
Founded in 2017, Hello Neighbor works to improve the lives of recently resettled refugee families by matching them with dedicated neighbors to guide and support them in their new lives. In that time we’ve supported over 500 people from 15 countries of origin. We’ve expanded from our mentorship program to now include family service programs including support for new and expectant moms and their babies, remote learning support, a food social enterprise, direct services and distributions supporting families’ needs, and a national program supporting other refugee and immigrant nonprofits around the country. It’s a great time to join Hello Neighbor!
The Administrative and Finance Coordinator position offers a great opportunity to gain valuable administrative, event planning, and finance support experience in a non-profit environment. This is a part-time position of 20 hours per week. It is ideal for someone with 2 or more years of experience in office administration with bookkeeping experience. The Administrative and Finance Coordinator works closely with and reports to the CEO, and supports the entire Hello Neighbor team on various projects.
Administrative Duties (60% of the time)
- Regular data entry and database management
- Support with contracts and administrative document collection
- Processing of donations, updating donor information, and managing acknowledgment letters and mailings
- Additional tasks include office purchases and supporting in-office needs
Finance Duties (40% of the time)
- Utilize Quickbooks for managing organizational financials including accounts payable/accounts receivable, payroll, and bank reconciliation.
- Prepare deposits, checks, and invoices as well as monthly financial reports
- Create finance procedures manual and maintain historical record through well-organized filling
- Support CEO in complying with federal, state, and local legal requirements and assists in filing reports
- Assist in the preparation of tax forms and tax documents for our Accountant
- Support monthly budgeting, invoice, and financial reporting
- Understand and support Hello Neighbor’s mission
- Understanding of nonprofit finances and reporting. Some work experience in a philanthropic, nonprofit, or mission-driven organization a plus
- 2+ years of administrative or bookkeeping experience or transferable skills
- High level of organization and attention to detail and the ability to manage and prioritize multiple projects at one time
- Ability to communicate clearly and interact well with the team
- Able to work both independently and as a team member
- Skilled in Quickbooks and have familiarity with Microsoft Office products including Word and Excel
- Proficient writing skills
- Must be able to be in office at least 1 day a week and attend weekly Monday afternoon staff meetings
- Applications reviewed on a rolling basis until August 31st
- This is an in-house position at our Pittsburgh, PA office
- Hours: 20 hours/week, with potential for growth and flexible between hours of 9:00-5:00pm EST, Monday-Friday, occasional evenings/weekends for events
- Compensation: $15-20/hour depending on experience
We are accepting applications on a rolling basis until August 31st. Interested candidates should submit resume and cover letter through our online application.
The Everglades Foundation’s commitment to restore and protect the Everglades is driven by science. Founded in 1993 by two outdoor enthusiasts — the late George Barley and Paul Tudor Jones II — The Everglades Foundation works energetically and with a sense of urgency to bring people together and provide a powerful voice for Everglades restoration at the state and national levels. The Everglades Foundation is now seeking a strategic leader to be their Chief Finance & Operations Officer (CF&OO).
The Everglades Foundation supports the science and public funding efforts needed to restore and protect America’s Everglades. The Everglades Foundation is dedicated to restoring and protecting one of the world’s unique natural ecosystems — providing economic, recreational, and life-sustaining benefits to millions of people who depend on its future health. The ecosystem is home to 2,000 species of beautiful and fascinating wading birds, mammals, fishes, reptiles, amphibians and plants. It is home to 78 threatened or endangered species, provides freshwater to nine million Floridians and is an international destination. However, America’s Everglades is on life support. More than 100 years of ditching and draining have reduced the wetland to half its original size; its wading bird population has diminished by 90%; and pollution and other impacts have harmed much of the remaining ecosystem resulting in toxic algae outbreaks and regional environmental and economic loss.
Reporting to the Chief Executive Officer and serving as an integral member of the Executive Leadership Team, the Chief Finance & Operations Officer (CF&OO) is responsible for overseeing the Foundation’s financial interests and day-to-day operations. The CF&OO will assist the Foundation’s Chief Executive Officer, Chief Programs Officer, and Vice President of Development with high-level organizational decisions and strategy. The CF&OO is responsible for the Foundation’s fiscal activities, including annual budgeting, planning, reporting, and auditing; and will identify and address financial risks and opportunities, supervise financial reporting and departmental budgeting, evaluate financial activities for efficiency and effectiveness, and coordinate with the CEO and Executive Leadership team in the implementation of the Foundation’s Strategic Plan. Additionally, the CF&OO will oversee administrative staff to effectively meet the administrative and operational needs of the organization and to maximize productivity, efficiency, and effectiveness.
The new CF&OO will come to the role with a distinguished record of advanced leadership in finance and administration, as well as demonstrated successes in meeting (or exceeding) strategic goals and objectives, in not-for-profits or a similarly complex organizational setting. The CF&OO will be a superb communicator with exceptional analytical skills who works collaboratively with colleagues; understands and respects shared governance; and advances an environment of inclusive decision-making, as well as show understanding of the importance of the educational philosophy and mission while addressing financial challenges. A demonstrated ability to work with diverse communities is required. A nuanced understanding of emerging needs and trends in finance and investments is highly desirable.
The CF&OO can be based in Miami or elsewhere in South Florida, with a strong commitment to spending significant time in the Palmetto Bay office, a suburb of Miami. The Foundation’s new CF&OO will have the opportunity to play a key role in the Foundation’s evolution to national and international prominence for its critical and cutting-edge scientific research and education programs dedicated to ensuring a strong and secure future for America’s Everglades. As the leading voice in Everglades restoration, The Everglades Foundation is a responsible employer that seeks to recruit and retain outstanding, high-performing professionals who are at the top of their fields, to thrive in a dynamic, mission-driven culture committed to excellence, innovation, collaboration, and diversity. Additional information, including a leadership profile can be found at www.wittkieffer.com.
Inquiries, nominations and applications are invited. The search process is currently underway and will continue until the position is filled. Application materials should be submitted using WittKieffer’s candidate portal. Nominations and inquiries can be directed to Mercedes Chacón Vance and Jessica Herrington at EvergladesFoundationCFOO@wittkieffer.com.
The Foundation is an equal opportunity employer. Employment decisions with respect to employees, vendors, or contractors shall be based on merit, qualifications, and competence. Employment decisions and practices shall not be influenced or affected by an applicant’s or employee’s race, color, religion, gender, sexual orientation, national origin, age, marital status, disability, veteran’s status, or any other category protected by law.
This policy governs all aspects of employment, promotion, compensation, assignment, termination, and other terms and conditions of employment. The Foundation is committed to understanding, valuing, and incorporating diversity within the organization. Diversity enriches the performance and service to partners and donors.