The Abolitionist Law Center (ALC) is a nonprofit law firm fighting to defend prisoners and abolitionists, and a community organizing project aiming to build a world without police and prisons. Our work is currently based in Pennsylvania, where we have sued the Department of Corrections, local jails, and the Commonwealth to defend prisoners from abuse and to win release for as many people as possible. Our organizing work is statewide and focused on abolishing the use of solitary confinement and ending life without parole sentences (aka death by incarceration), among other things.
We’re now hiring an Administrative Manager for our Pittsburgh office. The Administrative Manager position will be responsible for bookkeeping, vendor management, basic HR management, payment processing, etc. to keep the organization running smoothly so staff members can concentrate on building the movement to abolish police and prisons.
This position is based in Pittsburgh and will require working on site at our office, though remote work is possible when the nature of the tasks allow for it.
- Managing employee benefits
- Payment processing
- Records management
- Office management
- Supporting the Director of Operations in the overall management of the organization
- You must be proficient in the above tasks with a demonstrated history of having done similar work. For example:You must be familiar with Quickbooks and understand how bookkeeping for a nonprofit organization is done.
- You must have experience collecting and organizing records. Experience developing or improving systems for organizing records would be highly valued.
- You must have experience processing payments, reviewing and organizing related records, ensuring that vendors/contractors are paid and staff members are reimbursed.
- You must know how to use Microsoft Office software, especially Excel. Proficiency with GSuites and EveryAction (or other CRM) would be very welcome.
- Experience advocating for justice and human rights would weigh in your favor, though it is not strictly required for this position.
Salary and Benefits
The Administrative Manager is a full-time, salaried position. This position has a six-month introductory period. The salary for this position starts at $50,000 annually, and is negotiable depending on experience. The position comes with a health insurance benefit of up to $400/month and 35 days (280hrs) of paid time off annually.
Reports to: Director of Operations
Please email your resume, two professional references, and a cover letter explaining your interest in the position to firstname.lastname@example.org. Applications will be accepted and reviewed on a rolling basis, but candidates are encouraged to apply by October 1, 2021 to receive priority consideration. This position is open until filled.
Abolitionist Law Center is an equal opportunity employer. People of color, women, indigenous people, LGBTQI-GNC people, and formerly incarcerated people are encouraged to apply.
To learn more about our staff and board members, click here.
OUR WORK CULTURE
Sarah Heinz House seeks to foster a welcoming and inclusive environment rooted in dignity and respect where all voices are heard and valued. We are committed to both individual and systemic work related to diversity, equity, and inclusion. We take a collaborative approach to our work, encouraging differing opinions, ideas, and creative solutions to be shared from all areas of our organization through healthy, constructive dialogue with one another. We employ a “How might we” mindset when exploring opportunities or challenges, are data driven and results focused. Our shared desire to help all children laugh, learn and lead, drives us to bring our best effort forward daily.
Sarah Heinz House is proud to be an equal opportunity employer.
SUMMARY OF ROLE
The finance assistant/accountant will help us in our overall Finance efforts. The accountant is a highly motivated, creative individual with experience and a passion for connecting with current and future employees and volunteers, so that our team can best serve the kids and families who we engage with, especially those who need us most.
The accountant will be an integral part of the development and execution of finance functions, including accurately recording transactions within the financial accounting software, managing, and maintaining appropriate documentation to support expense reporting, deposits, and journal entries, maintaining and organization accounts payable files as well as processing of vendor invoices and payments.
PRINCIPAL DUTIES AND RESPONSIBILITIES
- Monthly Bank Reconciliations in Quick Books
- Record Bank Deposits in Quick Books
- Research and Record Donations from multiple sources in Quick Books
- Reconcile Revenue from Online Registrations
- Enter Accounts Payable Invoices into Quick Books
- Maintain files for Accounts Payable and other documentation
- Complete Expense Reports for Executive Director and Director of Finance
- Ensure that Expense Report documentation submitted by employees is accurate and complete
- Enter detail from Expense Reports in Quick Books
- Prepare Agency Reimbursement documentation after Summer Camp is completed
- Prepare Financial Assistance Vouchers and record in Quick Books
- Prepare Minutes for Board of Directors and Executive Committee Meetings
- Organize and compile invoice support for various grant reports.
- Perform all other duties as assigned.
Required Education/Experience: Associate Degree in Accounting/Bookkeeping or minimum of 5 years of accounting/bookkeeping experience.
Required Clearances: FBI Fingerprint; National Criminal Background Check; National Sex Offender Registry; Pennsylvania Criminal Background Check and PATCH
SKILL AND KNOWLEDGE REQUIREMENTS
- Ability to work with diverse populations of youth from a variety of socioeconomic and ethnic backgrounds.
- Base knowledge of Quick Books
- Detail-oriented and strong organizational skills
$15-16/hour – between 16-20 hours per week
- Free on-site parking
- Sick time in accordance with City of Pittsburgh Ordinance
Status: Full-time, shared among a cohort of various local arts organizations. This is not a remote position.
Reports To: Shared Chief Financial Officer, Executive Directors
This position will be shared among a cohort of various local arts organizations to provide support related to accounting and bookkeeping responsibilities including: general ledger management, account reconciliations, cash receipt and payable processing, payroll processing, financial reporting and month/year-end closes.
Essential Duties and Responsibilities:
- Cash: enter all cash receipts into general ledger; prepare and handle bank deposits; deposit record filing; prepare monthly bank reconciliations; keep Executive Directors and Shared CFO informed of cash position.
- Accounts Payable: enter accounts payable invoices into general ledger; review vendor statements and contact vendors regarding discrepancies; process and mail checks; maintain vendor payment files; prepare and submit monthly sales tax payments.
- Accounts Receivable: prepare accounts receivable invoices as required; work with programming staff to ensure timely payment; maintain accounts receivable listing.
- Payroll: collect employee timesheets and verify the mathematical accuracy of the time sheets. Track all grant and pledge activity; ensure proper treatment of cash and pledges received; coordinate all financial requirements as they relate to grant proposals.
- Prepare and process payroll with outside payroll service to ensure timeliness and accuracy of semimonthly payroll, including pay rates and timesheet review; record payroll expense in GL.
- Ensure confidentiality of all employee, customer and vendor information.
- Month-end closing: review data and prepare adjusting journal entries; reconcile and propose necessary entries; update and reconcile temporarily restricted schedule.
- Yearly responsibilities: assist with year-end close; assist Director of Operations & Finance in preparing audit requirements for outside auditors.
- Assist Finance staff at each organization with developing financial policies and procedures; assist with the upkeep of an accounting policies and procedures manual; assist in the implementation of the policies and procedures.
- Prepare financial reports for Shared CFO as requested.
- Perform other work as required.
Knowledge, Skills and Abilities:
Must have solid written and verbal communication skills, be detail oriented and able to maintain confidential information. Must be a team player with strong interpersonal skills who has the ability to multi-task and work independently, perform duties with accuracy and meet deadlines. Must be comfortable with technology, with an aptitude for learning new software applications, and have an appreciation for the arts.
Associates degree in accounting or related field or 3 years equivalent experience required; Bachelor’s degree in accounting or related field or 5 years equivalent experience preferred. Minimum 3-5 years of bookkeeping and payroll processing experience, with a preference for non-profit related experience. Experience with arts organizations a plus. Must be proficient in Microsoft Office software. Familiarity with AccuFund Accounting System a plus.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be used to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to write and/or type; and talk or hear. The employee is occasionally required to stand, walk, and bend. The employee may occasionally lift and /or move up to 25 pounds. The work environment characteristics are representative of those an employee encounters in an office environment.
This position description in no way states or implies that these are the only job duties to be performed by the employee(s) in this position. Employee(s) will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.
Must have a Covid-19 vaccination to apply.
Contemporary Craft and the cohort of organizations values equality of opportunity, human dignity, and racial/ethnic and cultural diversity and does not discriminate against individuals on the basis of race, color, sex, sexual orientation, gender identity, religion, disability, age, veteran status, ancestry, or national or ethnic origin in the administration of its employment policies, scholarship programs, and other administered programs and activities.
Salary range for the full-time position is $34,000 – $38,000 annually with a competitive benefit package.
Submit a cover letter with your interest in the position, current resume, three references and salary history to Yu-San Cheng via email at email@example.com or via mail 5645 Butler Street, Pittsburgh, PA 15201. Applications will be accepted until position is filled.
Reports to: Assistant Controller
Position Status: Full-Time /Non- Exempt
Salary range: $37,000 – $45,000
The Staff Accountant is responsible for various day-to-day accounting functions within the Finance and Investment team that support financial reporting for The Pittsburgh Foundation. The position will be exposed to many facets of the Foundation and its supporting organizations through back-office support of fundraising, investing, and operations. The expectation is that the individual will coordinate with staff from other departments across the Foundation and its supporting organizations as needed.
PRIMARY DUTIES AND RESPONSIBILITIES
- Prepare monthly invoices for amounts due from supporting organizations.
- Reconcile cash accounts for supporting organizations.
- Prepare designated monthly reports and quarterly reconciliations for the Foundation and supporting organizations.
- Assist in calculation of spending policies and annual budgets for supporting organizations.
- Record applicable earnings allocations to the general ledger.
- Assist in the recording of donations received via check, credit card, traded securities and other non-cash gifts as needed.
- Prepare accounting journal entries as needed.
- Assist in special projects as assigned.
KEY SKILLS AND ABILITIES
- Proven ability to work successfully with diverse populations and demonstrated commitment to promote and enhance diversity, equity and inclusion.
- Commitment to the foundation’s values of accountability, collaboration, community, racial justice and trust.
- Attention to detail.
- Analytical and problem-solving skills.
- Flexible, responsive, and collaborative work style with a strong service mentality.
- Strong written and verbal communications skills.
- Proficiency with Microsoft Excel.
- Ability to maintain confidentiality of all donor and vendor data.
QUALIFICATIONS AND EXPERIENCE
- Demonstrated knowledge of nonprofit industry terms and operations.
- Experience with gift processing preferred.
- Experience with Blackbaud products (e.g. Raisers Edge and Financial Edge) preferred.
Interested candidates should submit resume and cover letter to firstname.lastname@example.org by Oct. 3.
No phone calls please.
THE PITTSBURGH FOUNDATION IS AN EQUAL OPPORTUNITY EMPLOYER COMMITTED TO DIVERSITY, EQUITY AND INCLUSION.
ABOUT THE PITTSBURGH FOUNDATION
Established in 1945, the community philanthropy for the Pittsburgh region is one of the nation’s oldest community foundations and is the 14th largest of more than 750 similar foundations across the United States. It set a new record for grantmaking, $67 million, in 2020. As a community foundation, its resources comprise endowment funds established by individuals, businesses and organizations with a passion for charitable giving and fulfilling the Foundation’s mission of improving quality of life for all in the region. The Foundation currently manages about 2,500 individual donor funds and, together with its supporting organizations and its affiliate, The Community Foundation of Westmoreland County, has assets of $1.46 billion. Grantmaking benefits a broad spectrum of basic needs and development opportunities within Pittsburgh and beyond. Learn more at www.pittsburghfoundation.org.
About the position
The Finance/Business Manager (FM) actively supports operations in the areas of financial administration, budgeting, contract design and maintenance, and human resources administration. This position is responsible for the accounting of all fiscal activity, including maintenance of the general ledger, cash receipts, credit card transactions, accounts payable, invoicing and accounts receivable.
The FM will ensure accuracy of financial records, and maintain employee, customer, and vendor files. They complete month and year-end closes, assist with the yearly audit and coordinate annual budget preparation. This position is responsible for accurate and timely payroll and benefits administration, as well as compliance to labor law and PGC policies. Other business functions include business planning, contracting, insurance, and loss prevention.
The Finance/Business Manager reports directly to the Executive Director and Arts Finance Cohort (AFC) shared CFO, and provides high-level financial/operational support, as well as assistance with specific projects, problems and tasks.
Essential Duties and Responsibilities
Finance (approximately 60% of duties) – duties include, but are not limited to:
- Cash: enter all receipts into general ledger; prepare bank deposits; keep Executive Director and CFO informed of cash position.
- Accounts Payable: enter accounts payable invoices into general ledger; review vendor statements and contact vendors regarding discrepancies; process checks; maintain vendor files; prepare and submit monthly sales tax; prepare and submit annual unclaimed property report and Institution Service Privilege Tax.
- Accounts Receivable: review and enter rental contracts; prepare invoices as required; work with programming staff to ensure timely payment; maintain accounts receivable listing.
- Budgeting: work with staff to monitor performance to annual budget; project future activity; work with Executive Director and CFO to develop annual budget.
- Reporting: prepare monthly reports for CFO review
- Month-end closing: review data and prepare adjusting journal entries; reconcile and propose necessary entries; update and reconcile temporarily restricted schedule.
- Yearly responsibilities: coordinate year-end close; prepare audit requirements for outside auditors; review, prepare and submit federal tax requirements, process 1099s annually
- Development: track all grant and pledge activity; ensure proper treatments of cash and pledges received; coordinate all financial reporting requirements related to grant proposals
- Other: assist CFO in developing financial policies and procedures; assist with the creation and upkeep of an accounting policies and procedures manual; assist in implementation of financial policies and procedures; ensure confidentiality of all customer and vendor information; maintain banking relationships
Human Resources (approximately 20% of duties) – duties include, but are not limited to:
- Payroll: ensure timely and accurate transmittal of semi-monthly payroll to outside payroll service, including pay rates and timesheet review; record payroll expense to the general ledger and to appropriate projects; prepare various payroll and tax documents
- Benefits: prepare benefit enrollment forms, complete unemployment forms and calculate costs, file workers’ compensation claims; track employee sick days and vacation time; coordinate review and selection of benefits package
- Compliance: maintain employee policy manual; maintain oversight and ensure compliance to PGC policies and procedures; prepare job descriptions; ensure compliance with labor law
- Personnel: maintain employee personnel files and subcontractor files; ensure confidentiality of all employee information; maintain organizational chart
- Staff training: coordinate semi-annual staff safety training sessions
Other Business functions (approximately 20% of duties) – duties include, but are not limited to:
- Contract maintenance: create and maintain templates for contracts; assist with research and preparation of contracts for independent contractors and vendors
- Insurance: ensure that all coverage is adequate and current; negotiate rates; file claims
- Business Planning: gather required data to analyze potential strategic business initiatives
- Strategic Planning: coordinate semi-annual strategic plan review with board and staff
- Other duties as assigned by CFO or executive director
Knowledge, Skills and Abilities
High-level accounting skills and administrative expertise needed to conduct financial analyses, forecast budgets and audit financial information. Excellent computer skills; proficient in fund accounting software, Microsoft Office and Excel. Aptitude to easily learn new software applications. Strong verbal and written communications skills; ability to communicate with a broad range of stakeholders. Strong organizational and time management skills with the ability to multitask and reprioritize. Strong interpersonal and collaborative skills. Ability to quickly identify and provide recommendations on issues. Highly motivated and calm under pressure with an appreciation of glass art and a sense of humor.
Bachelor’s degree in accounting or related field; 3-5 years accounting/business experience, including reporting and payroll processing and familiarity with the administrative requirements of human resources. Preference for someone with non-profit experience.
PGC is requiring all staff to be vaccinated against Covid 19 and successful applicants must be able to provide proof of vaccination before hire.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be used to enable individuals with disabilities to perform the essential functions. The work environment characteristics are representative of those an employee encounters in an office environment.
Salary & Benefits
This is a salaried full-time position. Salary range is $45-50,000 dependent on experience. Additional benefits include health, dental, and vision insurance, paid vacation, sick time, and complimentary classes at PGC. PGC also contributes to an employer matched Simple IRA for employees after they’ve been on staff for one year.
PGC is dedicated to the goal of building a culturally diverse staff that is committed to teaching and working in a multicultural environment and strongly encourages applications from minorities and women. The Pittsburgh Glass Center values equality of opportunity, human dignity, and racial/ethnic and cultural diversity. The PGC does not discriminate against individuals on the basis of race, color, sex, sexual orientation, gender identity, religion, disability, age, veteran status, ancestry, or national or ethnic origin in the administration of its educational policies, admissions policies, employment policies, scholarship programs, and other PGC administered programs and activities.
Applicants should submit a resume with three references and a cover letter that explains their experience in relation to the work, responsibilities, and qualifications listed here.
Applications without cover letters that directly address the candidate’s fit with this position will not be considered. All inquiries and resumes should be sent via email to FMsearch@pittsburghglasscenter.org and applications will be reviewed until the position is filled
Reports to: Financial Manager & Head of Staff
BECAUSE EASTMINSTER PRESBYTERIAN CHURCH IS A CHRIST-CENTERED, INTENTIONALLY CROSS-CULTURAL CHURCH, ALL EMPLOYEES ARE TO BE COMMITTED TO THE GOSPEL OF JESUS CHRIST IN BOTH BEHAVIOR AND LIFESTYLE. IT IS UNDERSTOOD THAT ALL EMPLOYEES OF THE CHURCH WILL BE COMMITTED TO THIS VISION, BE WELCOMING AND INVITATIONAL TO ALL PERSONS IN THE COURSE OF COMPLETING THEIR DUTIES. ALL STAFF MEMBERS ARE CALLED TO BE ENTHUSIASTIC AND ENERGETIC IN THEIR WORK FOR THE LORD.
To serve the church by working alongside the Financial Manager to provide and maintain complete and accurate accounting of all financial transactions for the Church.
- Receivables: Receive all incoming revenues including bank wire transfers. Prepare deposits, maintaining complete and accurate journals and ledgers for all sources. Distribute revenues to the designated accounts. Make regular bank deposits. [Count Sunday morning receipts in the presence of two people.]
- Payables: Receive and review all invoices for accuracy, appropriate authorization, clearly marked account distribution. Issue checks for payment in a timely manner. Perform monthly bank reconciliations. [Each check must be signed by two authorized signers].
- Payroll: Manage payroll and taxes for church employees, Childcare Center employees and self-employed contractors. Handle annuity plans, pension plans and personal records that relate to payroll reporting. Maintain vacation, personal and sick leave in payroll records.
- Office equipment and software: Operate and maintain accounting computer software directly related to accounting tasks and procedures. Remain abreast of upgrades and changes and communicate to Financial Manager. Maintain contracts for office equipment (i.e., copier, postage machine, folding machine) and work with Administrative Assistant and/or Financial Manager to evaluate and make recommendations for contract renewals, equipment upgrades or replacements.
- Contributions: Update information for the church membership files for contribution reporting and offering envelope distribution. Maintain a weekly member record of contributions, prepare and mail quarterly contribution statements. Maintain individual pledge information.
- Cash Flow: Be diligently aware of cash flow status, informing the Financial Manager of low cash/transfer needs.
- Work alongside the Financial Manager to conduct an external audit every three years or internal review in the intervening years as directed by Property and Finance Committee
- Attend weekly staff meetings and daily devotions.
- Self-motivated, able to work independently and to multi-task
- Has experience in financial administration of a non-profit or small business
- Is proficient in using Microsoft Office
- Is knowledgeable in use of a financial database software, preferably ACS
- Is organized, efficient, detail-oriented, and able to focus on tasks in a sometimes-hectic environment
- Able to guard time, limiting interpersonal conversation to stay focused on responsibilities
- Proven success in maintaining extreme confidentiality
- Completion of satisfactory background checks, including Acts 33, 34, FBI clearances and credit check
A Bachelor’s degree in Accounting, Finance or Business Administration preferred plus a minimum of three to five years’ experience in non-profit accounting.
This is a non-exempt, part-time position of approximately 20-25 hours per week, M-F.
This job description is not intended to form a guarantee and or contract regarding any term and or condition of employment. Accordingly, Eastminster Presbyterian reserves the right to modify or change any and all terms or conditions, including, job duties and requirements based on operational, fiscal and or performance issues or demands.
Reports to: President and CEO
East End Cooperative Ministry (EECM) is looking for a Financial Director who directs and oversees all of the fiscal activities of the agency including but not limited to: month end close, preparation of monthly financial statements, assist in preparation of annual budget, general ledger and oversight of data flow into the accounting system, payroll processing, government compliance, and supervision of two staff members. This position is expected to provide financial information to the CEO, Program Directors and the Board of Directors, as directed.
EECM has been changing the lives of people facing the impacts of poverty in Pittsburgh since 1970. We are dedicated to helping vulnerable adults and urban children and youth throughout our Pittsburgh neighborhoods. EECM seeks to make a difference in the lives of the individuals and families it serves by tending to their needs for today as well as their hopes for tomorrow. EECM offers educational programs, drug and alcohol prevention programs, and violence prevention programs. If you are passionate about helping other people and trying to make the world a better place, this position will satisfy those goals, as well as provide an exciting, flexible, and challenging work environment
- Coordination and execution of annual audit and Form 990.
- Oversee timely month end close and financial statement preparation.
- Prepare and present monthly financial statements and variance analysis to CEO and Program Directors.
- Maintain relationships with the City Comptroller’s Office, Department of Human Services (DHS), FEMA, and Dept of State.
- Prepare information for various governmental audits.
- Manage entry into various governmental websites for billing.
- Work with Development and Program Departments to prepare budgets reports for grant submissions.
- Record and track grant funding base in accordance with donor wishes.
- Control the flow of all data into the general ledger.
- Maintain and upkeep of the payroll system.
- Manage monthly account reconciliations and variance analysis for all accounts.
- Oversee monthly billing to city, county, and state agencies for various grants and contracts.
- Oversee and manage accounts payable, weekly cash disbursements, and vendor relationships.
- Manage weekly cash flow needed for general operations.
- Supervise Financial Specialist, Accounting Associate, and HR Associate.
- Oversee and manage ADP Workforce Now platform.
- Serve as a member of agency Senior Management Team.
- Attend meetings related to financial requirements of program contracts.
- Prepare program financial reports as required during the term of the contract
- Meet with program managers to review financial status to budget as needed.
- Maintain filing and archive systems.
- Revise and update chart of accounts as required.
- Review vouchers and process invoices for payment.
- Make bank deposits.
- Maintain petty cash.
- Monitor cash flow and manage transfers between various bank accounts.
- Ensure financial compliance with government contract requirements.
- BSBA in Accounting
- Certified Public Accountant (CPA), MBA, or related not for profit experience and 5-7 years of experience preferred
- Previous experience with nonprofit and or MIP accounting systems and ADP payroll preferred.
- Management, supervisory and organizational skills.
- Ability to interact with a broad range of people from different backgrounds.
- Attention to detail and superb organizational skills.
- Upbeat, can do attitude with ability to multitask and assist where needed.
- Must be self-directed and efficient with strong problem-solving skills.
- Must have Act 33 and 34 clearances or the ability to obtain them upon hire.
Please send resume and salary requirements to: HR@eecm.org
EECM is an equal opportunity employer
Ten Thousand Villages Pittsburgh sells artisan-crafted home decor, personal accessories and gift items from across the globe. Featuring products from more than 130 artisan groups in some 38 countries, we are part of a network of over 390 retail outlets throughout the United States selling Ten Thousand Villages products.
Ten Thousand Villages’ mission is to create opportunities fro artisans in developing countries to earn income by bringing their products and stories to our markets through long-term fair trading relationships.
As one of the world’s oldest and largest fair trade organizations, Ten Thousand Villages has spent more than 60 years cultivating trading relationships in which artisans receive a fair price for their work and consumers have access to distinctive handcrafted items. We seek to establish long-term buying relationships in places where skilled artisans are under-or unemployed, and in which they lack other opportunities for income. A founding member of the World Fair Trade Organization (WFTO), Ten Thousand Villages sees fair trade as an alternative approach to conventional international trade.
Ten Thousand Villages has openings for board directors with experience and expertise in the following:
- Strategic Planning
- Human Resources
The full Board meets on the third Wednesday of every month (except July and December) at 6:30PM at the store located at 5820 Forbes Ave in the Squirrel Hill neighborhood. Committees meet as needed. Terms are three years and directors are not required to make financial contributions.
If you are interested in joining Ten Thousand Villages Pittsburgh’s Board of Directors, please submit your resume to: email@example.com
Westmoreland Cultural Trust (WCT) is a regional leader in arts, culture and economic development and operates the historic Palace Theatre and the Greensburg Garden and Civic Center. WCT is looking for a dynamic Controller to join our team and assist in continuing to inspire cultural and economic growth in the region.
The Controller plays a critical role on our leadership team and will serve as a thought partner to our CEO on long-term strategy. WCT Controller is responsible for fiscal planning and operations, which includes accounting, budgeting, business planning and administration. This is a key role, not only for keeping our accounting highly organized, but also for setting organization-wide financial strategy and ensuring all program teams are aligned under a common vision. Strong interpersonal skills, with the ability to communicate complex financial information to all levels of staff and our Board of Directors, are highly valued.
- Directs preparation and administration of the WCT combined annual budget applying knowledge of various grants, funding contracts, planning and development programs and property fiscal management.
- Directs and manages all financial activities of the organization and all of its operations: budgeting, financial statements and reports, 990 tax return coordination, audit coordination, purchasing, cash management, investments, treasury and banking according to Generally Accepted Government Auditing Standards (GAGAS).
- Responsible for the preparation of financial statements and annual reports according to Generally Accepted Accounting Principles (GAAP).
- Responsible for completion of performance measures as part of monthly financial statements.
- Directs grant and contract administration and reporting in compliance with stated guidelines.
- Designs, reviews, and implements internal control relevant to the preparation and fair presentation of financial statements.
- Directs and manages all agency risk management assuring proper and sufficient coverage for employees, members, officers, and directors.
- Serves on the WCT Simple IRA Committee and as the Plan Administrator for the plan.
- Directs the contract administrative functions of the organization.
- Prepares, coordinates, and assists external auditors in the preparation of the agency annual Single Audit Report with required supplementary information and supporting schedules.
- Prepares and reviews annually the organization’s indirect cost allocation and rate plan assuring sufficient indirect rate to cover indirect expenses.
- Reviews all grant proposals, grant budgets and financial reports prior to submission.
- All other duties as assigned by the CEO.
- Bachelor’s Degree in Business Administration with Accounting or Finance major, or related field. CPA and/or MBA desirable.
- Grants Management Certification and Non-Profit experience preferred.
- At least 5- 7 years of progressive management experience.
- Proficient with QuickBooks and MS Office, most notably Excel.
- Experience with Salesforce,and/or Patron Manager highly desired.
- Strong financial analysis and management skills including developing and monitoring budgets, financial reporting, and strategic decision-making a must.
Email letter of interest with salary requirement, resume and references to: firstname.lastname@example.org
WCT provides competitive compensation, including an excellent benefits package. WCT is an equal opportunity employer.
At Greater Pittsburgh Community Food Bank, we’re committed to equity, diversity and inclusion. Our organization grows and succeeds when all members of the community, where we live and serve, have a seat at the table to help us ensure all of our neighbors have enough to eat. We invite candidates from all diverse backgrounds, including but not limited to race, gender, sexual orientation, abilities, etc., to join our team.
The Chief Financial Officer (CFO) provides both operational and strategic support to Greater Pittsburgh Community Food Bank (Food Bank), leads the finance/accounting and information technology functions, and is responsible for all financial and fiscal resource management activities of the Food Bank.
As a key member of the Executive Team, serves as top advisor to the President & CEO, and members of the Board of Directors (BOD) in the areas of budget management, modeling and cost impact analysis, financial evaluation of short-term tactics and long-term strategies, and forecasting. The CFO will ensure that the Food Bank maintains compliance with all applicable State and Federal laws and Feeding America guidelines. Responsible for building, sustaining and managing the organization’s reputation as seen and understood by internal and external audiences.
Will demonstrate passion for social services, adhere to the highest ethical standards, demonstrate empathetic disposition and perseverance, and respect for people we serve.
- Regularly conduct department planning to ensure alignment with the Food Bank’s strategic plan and develop annual goals for the department.
- Oversee hiring, training, coaching, and evaluation of department staff.
- Demonstrate commitment to professional development of self and to staff in order to stay current in field of expertise.
- Provide leadership in the development of methodology to evaluate short and long term strategic financial objectives.
- Direct and oversee all aspects of the Finance/Accounting functions in the organization, provide timely (monthly, quarterly, annual) and accurate analysis of budgets, financial trends, and forecasts.
- Oversee the management and coordination of all fiscal reporting including revenue/expense, balance sheet, cash flow reports, and reports to funding agencies.
- Evaluate and advise on the impact of long-range planning, introduction of new programming, evaluation of potential revenue streams, and regulatory actions.
- Develop new tools and systems, forward-looking predictive financial models to provide critical financial and operational information to the Executive Team and to evaluate strategic alternatives and considerations.
- Oversee the annual budgeting process and present the annual budget to the Finance Committee and to the full Board for approval. Provide continual improvement of the budgeting process though education of Department Directors on financial issues impacting their budgets.
- Oversee the preparation of all financial forecast made throughout the year and present them to the Executive Team, Finance Committee of the BOD and the full BOD where appropriate.
- Provide timely and accurate analysis of the Food Bank’s fiscal condition and trends in order to assist the President & CEO and the Board in performing their fiduciary responsibilities.
- Direct all legal activity for the organization, using outside counsel as appropriate, including the review and execution of all contracts, leases, loan agreements and memorandums of understanding (MOU’s).
- Proactively establish appropriate fiscal policies, controls and separation of duties to ensure sound financial practices, protection of assets and efficiency in all areas.
- Develop a reliable cash flow projection process and reporting mechanism that includes minimum cash threshold to meet operating needs.
- Develop plan for capital expenditures to meet the future needs of the organization.
- Oversee the annual financial audit, mandatory state and federal program audits, preparation and submission of the IRS 990 report, IRS Form 5500, BCO and US Census reporting.
- Primary contact for relationship with external Investment Manager(s) to ensure that the Food Bank’s investments are managed in accordance with policy and that BOD and the BOD’s Finance Committee reporting and information needs are met.
- Maintain a dotted line reporting relationship to the BOD Treasurer informing him/her of significant events that will have a financial impact on the Food Bank seeking input into significant financial decisions.
- Act as plan administrator of the Food Bank’s 403(b) retirement account and ensure the plan is fully compliant with state and federal regulations.
- Develop and maintain relationships with audit, banking, causality/liability insurance companies, and other external contacts in order to facilitate financial activities.
- Ensure compliance with all aspects of the New Market Tax Credit (NMTC) transaction that financed the 2020 building expansion project.
- Working closely with the Vice President- IT to establish the Food Bank’s technological vision and lead all aspects of planning, development and budgeting for information systems.
- Develop annual capital and operating plan to implement the IT strategic plan, ensuring that appropriate resources are in place to execute the plan.
- Support legal and contract management requirements.
- Bachelor’s degree in finance, business administration, accounting, or equivalent; Master’s preferred. CPA desired, but not required.
- 15+ years of experience as a senior level financial leader partnering with an executive team.
- Non-profit financial management experience preferred but not required, dealing with budgets of at least $15 million.
- BOD experience preferred but not required.
- Well-versed in systems and information technology as applied to financial systems and overall operations. Experience with ERP systems preferred.
- Skill in examining, developing, reengineering, and recommending financial and technology policies and procedures.
- A strategic visionary with sound technical skills, analytical ability, good judgment, strong customer service focus and passion for the work and the mission.
- A well-organized and self-directed individual who is a team player.
- Excellent verbal, written, analytical and persuasive skills.
- A decisive individual who possesses a “big-picture” perspective but is also able to operate in a “hands-on” capacity.
- Excellent computer skills with MS Office, Accounting packages and creating dashboards.
- Valid Driver’s license.
- Must be able to pass a background check including Act 33 and Act 34 clearance.
The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all responsibilities, duties, and qualifications required of employees assigned to this job.
How to Apply: Go to https://recruiting.paylocity.com/recruiting/jobs/All/65e34b7d-06f6-4b43-89d5-221e6eedb5fe/Greater-Pittsburgh-Community-Food-Bank click apply, create a login, fill out our online application and attach resume and cover letter.