Board Liaison

Pittsburgh CLO is a not-for-profit cultural organization dedicated to the preservation, creation and promotion of the American musical theater art form, the furnishing of arts education and providing outreach and meaningful community service opportunities in Western Pennsylvania and throughout the United States.

The Pittsburgh CLO, hailed as one of the nation’s premier regional theaters, is seeking an organized, self-starter to serve as its Board Liaison. The successful candidate will serve as the liaison to the Pittsburgh CLO Board of Directors and provide related administrative support to the Director of Development and the Executive Producer. Duties include a wide range of administrative and general office duties to ensure timely and accurate completion of projects that enhance the efficiency and effectiveness of the Pittsburgh CLO. Our efforts both on and off stage are all in support of our commitment to the mission: “the celebration of musical theater.” If you have a strong passion for the arts, we want to hear from you!

What you’ll do:

Board Liaison Duties

  • Serve as the primary administrative contact for CLO’s active and committed Board of Directors.
  • Schedule and provide logistical support for all meetings of the Board of Directors, its committees and auxiliary support groups (Guild and Ambassadors).
  • Generate agendas and other materials for meetings of the Board of Directors and its committees, including catering and space reservations.
  • Take and produce minutes for CLO Board and Committee Meetings.
  • Maintain CLO Board, Guild, and Ambassador distribution lists and contact information,
  • Send out and track annual Conflict of Interest Forms and Disclosure Forms, and update Board
  • Information and Committee Selection Sheets.
  • Maintain communications with Board of Directors via secure online document portal.
  • Provide logistical support for additional meetings at the request of the Executive Producer or Senior Staff.
  • Maintain Board files.
  • Coordinate Donor Benefits for Board members in consultation with Manager of Individual Giving.

Executive Support

  • Coordinate, organize and assist with correspondence.
  • Generate expense reports; follow through approval process to Accounting, ensuring a timely turnaround.
  • Coordinate and maintain the Executive Producer’s schedule.
  • Booking travel for Executive Producer.

General Office Support

  • Provide logistical and administrative support for other CLO activities as directed by the Executive Producer and Director of Development.
  • Assist in preparation for CLO events and meetings as needed.
  • Assist with staff meetings as needed.
  • Answer, screen and direct phone calls and messages in coordination with the CLO Office Manager.
  • Serve as a back-up to the Office Manager for coverage of the CLO reception area, as well as select office management tasks.

What you’ll need:

  • 2 years of providing administrative and operational support at the senior executive level, including booking travel, maintaining calendars, and tracking expenses preferred.
  • Proficiency of Microsoft Office Suite.
  • Mastery of written communication, with polished professional writing, and the ability to proof-read and craft company documents.
  • Excellent verbal communications skills.
  • Strict adherence to workplace confidentiality, maintaining and protecting sensitive information.
  • Knowledge of Tessitura a plus.
  • Superb customer service skills and attitude.
  • Attention to detail, ability to juggle multiple competing priorities.
  • Ability to foresee potential problems and plan contingencies accordingly.
  • Willingness and ability to work the unconventional hours of the entertainment industry, including weekends, evenings and holidays, when events occur and when company’s peak deadlines occur during such times.
  • PA driver’s license preferred.
  • Ability to lift 25 pounds preferred.

What we offer:

  • Full-time, non-exempt position with a dynamic organization and engaged team.
  • Full employer-paid benefits package (health, vision, dental, and long-term disability).
  • Hourly compensation starting at $23.00 per hour, to commensurate with experience.

It is the continuing policy of Pittsburgh CLO to afford equal employment opportunity to qualified individuals regardless of their race, color, religion or belief, age, sex, gender identity or expression, national origin, ancestry, sexual orientation, physical or mental disability, veteran status, or family or parental status and to conform to all applicable laws and regulations to that regard. This policy of equal employment opportunity comprehends all aspects of the employment relationship, including application and initial employment, promotion and transfer, administration, and the application of service, retirement, seniority and employee benefit policies.

Advancing Black Arts Administrative Assistant

Reports to: Senior Program Officer, Arts and Culture
Position Status: Part-time up to 20 hours per week, Temporary, Non- Exempt

Salary: $20.50-$22.00 per hour

POSITION SUMMARY

This three- to six-month position has administrative responsibility for the flow of information relating to Advancing Black Arts in Pittsburgh, a shared grants program of The Pittsburgh Foundation and The Heinz Endowments. The position is responsible for ensuring that all information relating to grants at every stage of the process – from inquiry to final report – is entered and maintained in the database system with the highest degree of accuracy and timeliness and that all information is entered in compliance with department policies and procedures. The administrative assistant is also responsible for working with the program officers and grants management staff to coordinate the application and selection process, plan events and activities, and to prepare materials for meetings in a manner that guarantees that all such materials are accurate and produced in a manner that is timely and in full compliance with department policies and procedures.

PRIMARY DUTIES AND RESPONSIBILITIES

  • Enter data, update and monitor progress of grant proposals through the system – from inquiry phase to final report – including tracking each proposal and remaining in close contact with applicants and grantees to ensure that all requirements and deadlines are met.
  • Develop, organize and maintain grants files to support electronic records.
  • Coordinate workflow of information from program officers and senior management staff as part of the preparation of materials for the monthly program meetings.
  • Proofread materials for accuracy and correct punctuation, spelling, grammar and formatting.
  • Be familiar with all Pittsburgh Foundation policies and procedures relating to current distribution fund grantmaking and create and/or update operating procedures for these processes to increase efficiency.
  • Maintain accurate and consistent records for current distribution funds.
  • Assist with panel selections and processes.
  • Assist with notetaking at meetings and panel discussions.
  • Assist with planning and workflow at convenings, meetings, events and community discussions.
  • Schedule and coordinate grant selection panels and meetings related to the convening function of the program.
  • Schedule appointments and travel for program officers
  • Screen and greet visitors.
  • Work collaboratively with other departments to carry out the overall mission of The Pittsburgh Foundation and the Advancing Black Arts in Pittsburgh grant program.

KEY SKILLS AND ABILITIES

  • Proven ability to work successfully with diverse populations and demonstrated commitment to promoting and enhancing diversity, equity and inclusion.
  • Commitment to the Foundation’s values of accountability, collaboration, community, racial justice and trust.
  • Proficiency in Microsoft Office Suite and other business-related applications.
  • Strong technical proficiency and the ability to quickly learn to function with the Blackbaud Suite (Raisers Edge, Financial Edge, Granted Edge) products.
  • Strong work ethic.
  • Strong written and verbal communications skills. High level of organizational skills and ability to multitask and work under pressure.
  • High sense of integrity, confidentiality, honesty and ethics.
  • Cultural competence and a commitment to racial equity.

QUALIFICATIONS AND EXPERIENCE

  • Two years of administrative experience, preferably in the nonprofit or civic sector.
  • Two years of work in the Pittsburgh arts and culture sector as either an artist or an administrator.
  • Well-developed sense of humor, intellectual curiosity and a commitment to work-life balance.

TO APPLY

Interested candidates should submit resume and cover letter to jobs@pghfdn.org by Feb. 6, 2022.

No phone calls please.

THE PITTSBURGH FOUNDATION IS AN EQUAL OPPORTUNITY EMPLOYER COMMITTED TO DIVERSITY, EQUITY AND INCLUSION.

ABOUT THE PITTSBURGH FOUNDATION

Established in 1945, The Pittsburgh Foundation is one of the nation’s oldest community foundations and is the 14th largest of more than 750 community foundations across the United States. As a community foundation, our resources comprise endowment funds established by individuals, businesses and organizations with a passion for charitable giving and a deep commitment to the Pittsburgh community. The Foundation has approximately 2,300 individual charitable funds and, together with its supporting organizations, assets of more than $1.2 billion. Grantmaking from the funds benefits a broad spectrum of community life within Pittsburgh and beyond with more than 2,000 grantees receiving funding annually. The Foundation typically awards grants of more than $40 million each year. Grantmaking from the Foundation’s discretionary funds leverages a broad range of resources and enables the Foundation to be an important change agent for the region. Approximately 85% of all grant-making dollars stay within the Pittsburgh region.

Community Impact Operations Associate

The Community Impact Operations Associate provides support for the Community Impact department’s smooth internal operation, with a focus on financial tracking. The Operations Associate will help ensure compliance and support cross-departmental collaboration and internal organizational efforts including finance-based administrative duties for all 211 Regions served by UWSWPA and other administrative tasks and special projects as assigned.

Essential Functions

  • Support 211 budgeting, invoicing, coding, and tracking processes to ensure financial information for 211 projects is consistent, understandable, and can readily demonstrate available funds, specifically for:
    • Local lead agency agreements
    • Fee for service contracts
    • Grants & Vendor contracts
    • Inform grant proposal and report budgets based on past and projected trends
  • Collaborate with the 211 data team and Community Impact department to ensure deliverables for 211 contracts and grants are clear, measurable, and actively tracked
  • Work with, and support, the Finance and Community Impact team members to track and ensure timely, accurate payments for all 211 payable invoices and Community Impact mid-year allocations
  • Generate and submit accurate, timely grant and contract invoices to grantors / contract providers
  • Provide operational and financial administration support for newly emerging projects and processes, including generating invoice and data collection methods, supporting allocation and contract processes, tracking funding sources, and collaborating to link impact data to expenditures

Education and Experience

  • Preferred: 1-2 years’ relevant work experience, ideally including project budgeting and financial tracking
  • Preferred: Associate degree in business administration, computer science, or related field, or equivalent combination of education and experience

Knowledge, Skills, and Abilities

Required:

  • Knowledge of online systems for collecting information and generating reports, Knowledge of/comfort with database management and troubleshooting
  • Expertise in Microsoft Office, especially Excel formulas and Word formatting
  • Demonstrated ability to thrive in a fast-paced environment, and to manage and prioritize multiple ongoing projects
  • Ability to evaluate systems and processes and recommend strategies for improvement

Preferred:

  • Experience and/ or familiarity with datasets
  • Experience reviewing and analyzing reports and data
  • Clear communicator with strong writing skills
  • Positive, solution-focused team player

Human Resource/Payroll and Benefit Specialist

The Human Resource/Payroll & Benefit Specialist administers the full suite of human resources and payroll services to the entire regional organization, including employees and contingent workers. They engage with staff at every phase of the employment cycle while also managing back-end processes like bi-weekly payroll, invoice reconciliation, audit requests, and data entry/reporting for HR systems. The Specialist manages vendor relationships and negotiates rates with health insurance companies, insurance brokers, staffing agencies, and other suppliers.

Essential Functions

  • Process all payroll transactions and oversee the timely and compliant submissions of biweekly payroll for all employees; file all payroll-related taxes, prepare and reconcile monthly payroll journal entries and year-end accrual journal entries
  • Oversee open enrollment process for all benefits, including partnering and negotiating rates with vendors and insurance brokers to conduct training sessions and ensure an efficient and effective process
  • Advise employees on personal, health, insurance, leave, or other issues to identify options and recommend best solution for resolution
  • Manage all data entry and reporting in Human Resources Information System, and benefit systems.
  • Oversee and support multiple audits, salary surveys, and management requests by running reports, ensuring accurate data entry, and interacting with auditors and other requestors
  • Maintain all employment files, including personnel files, time off records, and job descriptions
  • Coordinate and oversee annual flu shot clinic
  • Manage individual benefits enrollment and termination processes, including COBRA
  • Counsel staff and provide assistance with benefit choices for new hires, qualifying life events, and retirees
  • Prepare and reconcile invoices and payments for health, retirement, and other benefits by partnering with Finance department
  • Oversee new hire process, including writing offer letters, extending verbal offers, conducting background checks, partnering with IT for systems access, etc.
  • Conduct in-person orientation for all employees, temporary workers, and independent contractors by welcoming and informing all new hires of relevant information
  • Conduct in-person exit interviews and manage off-boarding process, including the return of physical equipment and partnering with IT for the termination of system/building access
  • Manage the distribution and maintenance of parking permits, and Port Authority ConnectCards
  • Oversee the posting and advertisement of open positions on multiple platforms
  • Advise and train hiring managers on proper recruitment practices and applicant tracking system usage
  • Partner with managers and staffing agencies on hiring temporary workers
  • Negotiate contracts with temporary agencies and serve as single point of contact on temporary employment
  • Complete employment verifications, unemployment claims, annual driving record checks, multiple external salary surveys, etc.
  • Provide guidance to managers on the performance management process
  • Advise managers and employees on performance and policy compliance issues, maintaining confidentiality and liaising with Director of Human Resources when necessary
  • Support community impact grants by providing employees’ pay statements or other required personnel/organization information for grant

Additional Functions

  • Responsible for ensuring the organization’s compliance with all relevant labor laws
  • Maintain on-going communication with EAP and outplacement services
  • Provide HR information to Director of HR, President & CEO, HR Committee, etc. as requested
  • Provide employee years of service information for Employee Service Awards

People Management Responsibilities

  • May supervise temporary worker(s) when necessary

Financial/Budgetary Responsibilities

  • Provide salary, benefit, and other data to Finance to ensure operational expenses are in line and future budgets can be developed

Education and Experience

  • Required: Bachelor’s degree and experience in human resource, payroll and benefit administration. 5 to 10+ years of experience in a variety of human resources disciplines with a solid understanding of legal and regulatory requirements.
  • Preferred: Advanced degree preferred (or equivalent combination of education and experience)
  • PHR (Professional Human Resource) or SPHR (Senior Professional Human Resource) certification desirable.

Knowledge, Skills, and Abilities

General knowledge and understanding of every step in the employee lifecycle, from recruitment to retirement

  • Very strong attention to detail with excellent writing and editing skills
  • Ability to manage multiple simultaneous tasks with competing deadlines
  • Ability to be flexible and persistent through periods of ambiguity
  • Solid analysis skills and the ability to turn data into information
  • Strong human relations skills
  • Unquestionable integrity and ability to maintain confidentiality

Certifications/Licenses

  • Preferred: HR certification from SHRM or HRCI (PHR, SPHR, SHRM-CP, SHRM-SCP, etc.)

Physical Demand

  • Sedentary: Exerting up to 10 lbs. of force occasionally and/or a negligible amount of force frequently to lift, carry, push, pull, or otherwise move objects, including the human body. Involves sitting most of the time but may involve walking or standing for brief periods of time.

Travel Requirements

  • Occasional travel within the region via ground transportation
  • Potential travel outside the region via air transportation

Office and Administration Manager

Position Reports to: Executive Director
Employment Status:  Full-time, exempt

About Grow Pittsburgh:

Grow Pittsburgh is an urban agriculture non-profit organization. Our mission is to teach people how to grow food and promote the benefits that gardens bring to our neighborhoods.  We believe access to locally-grown, chemical-free fruits and vegetables is a right, not a privilege. We envision the day when everyone in our city and region grows and eats fresh, local, and healthy food. Grow Pittsburgh was awarded “Best Places to Work” by Pittsburgh Business Times in 2019.

Summary of Position:

The Office and Administration Manager provides support for all internal functions of the organization by providing direction and day-to-day management of key operations roles and systems, including office administration, human resources administration, and equipment (from computers to vehicles). The position also serves as Executive Assistant and assumes responsibility for special projects designated by the Executive Director.

Grow Pittsburgh is looking for a highly organized person who is passionate about our mission. This position requires strong interpersonal skills, attention to detail, deft handling of confidential data, the ability to thrive both independently and in collaboration, and success with prioritizing multiple tasks to meet deadlines.

Responsibilities:

Operations and Office Management

  • Provide administrative support to the Executive Director to include calendar management, meeting invitation coordination, travel coordination, and other duties as assigned.
  • Serve as Grow Pittsburgh’s system administrator responsible for the upkeep, configuration, and smooth operation of organizational systems, including: Google Workspace Apps, Salesforce CRM, BambooHR, GP internal calendar, Zoom, cloud-based storage, data back-up processes and create new systems when appropriate
  • Coordinate and attend requested meetings to perform attendee management, materials preparation, room setup, note-taking, and follow up on action items.
  • Research, prioritize, and follow up on the incoming issues and concerns as requested by the Executive Director. Recommend an appropriate course of action, referral, or response.
  • Manage, purchase, and maintain the organization’s technological systems and equipment, including computer hardware and software inventory
  • Track vehicle maintenance and coordinate repairs
  • Ensure maintenance requests are addressed at main office and for field staff as needed for issues that might arise at satellite sites
  • Assist the Executive Director in monitoring and managing operational costs of Grow Pittsburgh
  • Greet office visitors and distribute deliveries to appropriate staff
  • Liaise with office building owner and cleaning service provider
  • Assist with preparing deposits, filing copies and related documents for Bookkeeper
  • Assist with responding to “info@growpittsburgh” e-mails and direct inquiries to the appropriate staff in a timely manner
  • Purchase and organize all office supplies and make recommendations on office needs
  • Troubleshoot issues and communicate with vendors and contractors when problems arise
  • Provide logistical coordination for yearly staff meetings, retreats, and team building activities – includes securing location, food, and general support
  • Have a pulse on the organizational culture as well as maintain and strive for one that is hard working, collaborative, transparent, friendly, fun and in line with our organizational values
  • Support the Executive Director in developing, coordinating and executing initiatives related to carrying out the organization’s strategic plan to create operational capacity and efficiencies

Human Resource Administration

  • Manage all Human Resources functions of the organization, including but not limited to: processing payroll, on-boarding new employees, working with insurance benefits consultants, Human Resources Consultant, payroll and workers comp reporting, tracking paid time off, and preparing and filing midyear and annual review documentation
  • Track and manage organizational incident reports, including worker’s compensation claims
  • Track and follow up with staff personnel files in Bamboo to ensure required documents are up to date (i.e. insurance, Driver’s License, clearances)
  • Assist with onboarding new employees or existing employees with new roles (supervisor, manager, director) with multiple check-ins, coaching and reviews, as requested by the director or department hiring

Board of Directors

  • Prepare, set up for, and attend Grow Pittsburgh bi-monthly Board of Directors meetings
  • Attend Board committee meetings and record notes as needed
  • Serve Board and Committee Chairs with high-level administrative tasks, including meeting agenda preparation, logistics, scheduling, and reporting; maintain board records, correspondence, and activities
  • Ensure committee and Board follow up and communication on all open issues.
  • Ensure compliance with applicable rules and regulations set in bylaws regarding board and board committee matters

Qualifications, Skills, & Requirements:

  • Minimum 2 years experience in nonprofit administration, HR administration, business communications, and/or equivalent degree or related experience
  • Possess excellent communication skills, interpersonal skills, computer literacy, organizational ability, administrative and time management skills
  • Demonstrated experience with Salesforce or similar CRM
  • Experience with MS Office products (Excel & Word) and Google Apps
  • Must submit Pennsylvania child abuse clearances (Act 33 and Act 34) prior to employment
  • Confidence communicating clearly to people of all backgrounds in groups, one-on-one, in person, over the phone, and in writing
  • Valid PA driver’s license is preferred
  • Full vaccination for COVID-19 (including boosters) is required
  • This position is based at Grow Pittsburgh’s office in Larimer, with flexibility due to COVID-19 for a hybrid in-person and virtual work environment
  • Must be able to work weekday hours with some weekend or evening work depending on business needs
  • Ability to think critically, strategically and with emotional intelligence

Data shows that women and minority candidates more frequently do not apply to a job because they don’t feel that they meet all of the qualifications listed. Our job descriptions are general overviews, not a mandatory comprehensive list. If you feel passionate about our efforts and believe that you have the skills to contribute to the growth of our organization, we want to hear from you!

Salary/Benefits:

Complete salary range of $38,000-$48,000 annually. Benefits package includes health, vision and dental coverage; 401k plan with employer match; mileage reimbursement; professional development budget; paid birthday and paid time off; and partial cell phone bill reimbursement.

Equal Opportunity Employer:

Grow Pittsburgh is an equal opportunity employer and does not discriminate based on race, color, religion, sex, gender identity/expression, sexual orientation, national origin, age, disability or belief.  We encourage a diversity of candidates to apply for the position.

To Apply:

Qualified candidates should submit their resume and cover letter electronically by February 13, 2022. Anticipated start date of March 2022.

Financial Assistant

This position is primarily responsible for providing support of pre-and post-award financial activities in the research accounting office in the Department of Anesthesiology & Perioperative Medicine. The Financial Assistant will work with a team of departmental research administrators, under the direction of the Research Program Director. Incumbent will assist with stewarding a variety of financial and administrative activities that support the department’s sponsored research and clinical programs. Specifically, this position supports senior staff on pre-award proposal preparation, budgets, and PERIS data entry. Incumbent will also handle clinical trial invoicing/accounting, and is responsible for subcontracts setup and monitoring. Will assist with monthly accounting deadlines, invoicing, reporting and tracking research data. Primary duties will include assisting with pre-award proposal submissions, budget assistance, maintenance of databases, steward the Vincent payment management system, OSPARS responsibilities, working in the accounting module of Department Manager, providing analytical and statistical information on clinical trial support and participating in other special projects as needed.

Bachelor’s degree in accounting, business administration, or equivalent combination of education and accounting experience. Knowledge of medical terminology is helpful.

The University of Pittsburgh is an Affirmative Action/Equal Opportunity Employer and values equality of opportunity, human dignity and diversity. EOE, including disability/vets

Department Details The University of Pittsburgh requires all Pitt constituents (employees and students) on all campuses to be vaccinated against COVID-19 or have an approved exemption. Visit coronavirus.pitt.edu to learn more about this requirement.

Job Classification Full-time regular
Campus Pittsburgh
Minimum Education Level Required Baccalaureate
Minimum Experience Level Required 1-2 years experience
Hiring Range $23,868.00 – $37,752.00
Relocation Offered No
Visa Sponsorship Provided No
Background Check No
Child Protection Clearances For position finalists, employment with the University will require successful completion of a background check
Required Documents Resume, Cover Letter
Optional Documents Writing Sample

Apply Here: https://www.click2apply.net/2V6PGyI4QBkDcw5BCE1Mr

Administrative Coordinator – Social and Decision Sciences (SDS)

The Department of Social and Decision Sciences (SDS) is an interdisciplinary department that offers undergraduate and graduate programs that combine studies in the social sciences with the practical skills needed to excel in key decision making roles in the public and private sectors. Students learn how to combine intellectual ideals with the realities of human and organizational behavior and to apply these lessons across a wide variety of endeavors, ranging from government service to leadership positions in the information economy.

We are seeking an Administrative Coordinator who is organized, articulate and enjoys a diverse range of administrative tasks. You will advance the mission and goals of the department by providing comprehensive administrative and academic support to our students, faculty and staff in a dynamic team environment.  This is an excellent opportunity for someone who thrives in an interesting, fast-paced and collaborative work environment.

Core responsibilities include:

Administrative support

  • Provides daily office support including greeting and directing visitors, collecting and distributing mail, monitoring department email and managing department d-lists.  Will manage office equipment and supplies.
  • Manages physical office space; processes requests for custodial services and liaisons with FMS.
    Coordinates all logistical support for events, meetings, seminars, conferences, workshops and social events both on- and off-campus events.Provides oversight of department conference space to include AV equipment.
  • Provides financial support including procurement card, purchase orders and expense reimbursements.
  • Organizes the faculty interview process, which includes posting job announcements, communication with candidates and scheduling interview visits.
  • Coordinates faculty promotion and reappointment process; updates academic appointments.
  • Supports special projects and other duties as assigned.

Academic Program Support

  • Maintains PhD program records, reports, student records and associated databases.
  • Collects and updates course descriptions, orders textbooks, communicates academic system deadlines or requirements.
  • Occasional faculty course support including scheduling of student presentations and department speakers.
  • Coordinates program advertising, schedules events and graduate presentations, assists with undergraduate commencement activities, student recruiting and graduate recruitment open house.

Communication

  • Regularly reviews and enhances webpages and updates website content.
  • Manages alumni database annually; maintain mailing lists.
  • Promotes department events through social media.

You must demonstrate:

  • Excellent organizational and planning skills with strong attention to detail
  • Effective verbal and written communication skills
  • High proficiency with MS Office including Excel, GoogleDocs, Acrobat (creating & editing pdf documents), Box, Canvas and other technology that facilitates collaborative work
  • Ability to effectively manage tasks and meet inflexible timelines
  • Well-developed problem solving skills

Flexibility, excellence, and passion are vital qualities within the Dietrich College. Inclusion, collaboration and cultural sensitivity are valued competencies at CMU. Therefore, we are in search of a team member who is able to effectively interact with a varied population of internal and external partners at a high level of integrity. We are looking for someone who shares our values and who will support the mission of the university through their work.

Qualifications:

  • High School or GED required
  • Minimum of 3 years’ administrative support experience

Requirements:

  • Successful Background Check

CMU’s COVID-19 Vaccination Requirements: As a condition of employment, Carnegie Mellon University requires all staff and faculty working in the United States to be fully vaccinated against COVID-19. Prior to commencement of employment, new hires in the United States must provide proof of vaccination or obtain an approved exemption. (Exemptions may be requested for medical reasons or for religious or strong moral or ethical conviction.) Those granted an exemption must comply with all applicable COVID-19 mitigation requirements, including use of facial coverings, daily self-assessment and weekly Tartan Testing.

Executive Assistant – McAuley Ministries

ABOUT THE ROLE

We are looking for an Executive Assistant to help us manage all of the essential operations of McAuley Ministries (MM) and the Communications Department of Pittsburgh Mercy (PM).  The Executive Assistant will provide support to the governing board of McAuley Ministries; provide day to day administrative support for the office; oversee the job of issuing payments, accounting, reporting, and other administrative functions to ensure successful execution of grant processes; and provide support for the generation of new releases, requests for media coverage, and the creation of newsletters, social media posts, and pother essential writing and graphics design needs of the Communications Department.  You will be joining a passionate, dedicated and kind small and mighty team of 4 that are working out of McAuley Hall on the campus of Carlow University in the neighborhood of West Oakland in Pittsburgh.

ABOUT YOU

You are a perfect blend of technical genius, strong oral/written communicator, and project task master.  You love finding ways to improve processes and make the workplace more efficient.  You embrace change, are an independent thinker with the maturity to weigh risks and outcomes.  If this sounds like You, Apply Today!

QUALIFICATIONS

  • Bachelor’s Degree, or Associate Degree + 3 years or High School Degree + 5 years of experience in providing administrative support to corporate executives and/or governing boards.
  • Must have strong working knowledge of Microsoft Office 365 suite of products.
  • Must possess and maintain a valid drivers’ license.
  • Must be able to obtain ACT 33/34 and FBI Clearances

SCHEDULE  (this is an exempt/salaried position)

Monday – Friday 8:30 a.m. to 4:30 p.m. with some non-traditional hours as needed.

We offer a competitive wage and our great benefits are effective on the first day of employment!

Temporary Technology Trainer

At Greater Pittsburgh Community Food Bank, we’re committed to diversity, equity, and inclusion. Our organization grows and succeeds when all members of the community, where we live and serve, have a seat at the table to help us ensure all of our neighbors have enough to eat. We invite candidates from all diverse backgrounds, including but not limited to race, gender, sexual orientation, abilities, etc., to join our team.

Job Summary:  Greater Pittsburgh Community Food Bank is looking for an individual with training or education experience, who is interested in working directly with our communities. In this role, you will work directly with SWPA food banks and food pantries to implement an online database for tracking the households they serve. If you’ve taught your older neighbor how to use their smartphone, or walked someone through buying a product on Amazon over the phone, you’ve got the skills we’re looking for. A positive attitude, patience, and perseverance are the key qualities for success in this role.

The Coordinator will concentrate on providing training and support to five Partner Distribution Organizations (PDOs) and their food pantries in order to implement the online database, Link2Feed. The coordinator will execute an implementation plan that will enable food pantries and partners in the Food Bank’s network to utilize the Link2Feed service insight system.  This will include outreach to PDOs, their pantries, training, some data entry, and implementation support. The expectation that all 5 PDOs and their food pantries will be fully using Link2Feed before June 30, 2022.

This is a temporary, 25 to 40 hour position, that is expected to run through June 30, 2022.

Key Responsibilities:

  • Link2Feed Implementation and Management
  • Build strong relationships with each of the Food Bank’s PDOs and key staff at those PDOs.
  • Work with the PDOs to develop a training and implementation timeline for the pantries that the PDO oversees.
  • Work with PDO to train and support individual pantries as they transition onto Link2Feed.
  • Coordinate data transfers from other client record management systems.
  • Update and distribute training materials to food pantries and PDO network.
  • Support and encourage pantries, and other partners as needed, as they transition to Link2Feed, ensuring a smooth process.
  • Conduct remote and in-person trainings for Link2Feed. Work with pantries and partners to get comfortable with remote training.
  • Schedule and conduct training sessions with food pantries and PDO network.
  • Develop and administer surveys through the Link2Feed software, when applicable.
  • Track and evaluate service trends.
  • Support and troubleshoot pantries as they implement Link2Feed onsite.

Qualifications

  • A minimum of three years of programmatic and training experience in a related field.
  • Demonstrated analytical and problem-solving skills resulting in positive outcomes.
  • Ability to work strategically, collaboratively, and effectively with staff members required. Possess an attitude of and appreciation for collaboration.
  • High quality customer service skills with an ability to exhibit objectivity, calmness and helpfulness especially in stressful situations.
  • Excellent written and verbal communication skills, to include professional letter-writing and report preparation. Ability to make presentations and develop and deliver information to a variety of audiences in a variety of ways. Strong interpersonal skills with the ability to effectively communicate complex information in an appropriate manner.
  • Ability, experience and willingness to work with diverse populations.
  • Possess attention to detail and follow through on tasks. Demonstrated organization and time-management skills. Proven ability to multi-task, prioritize workload and meet goals.
  • Prior experience and proficiency in Microsoft Office, including Word, Excel and PowerPoint.
  • Willingness to travel and work evenings and weekends as required.

Certificates: Act 33 & 34 Clearances

Disclaimer: The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all responsibilities, duties, and qualifications required of employees assigned to this job.

How to Apply:  Go to https://recruiting.paylocity.com/recruiting/jobs/All/65e34b7d-06f6-4b43-89d5-221e6eedb5fe/Greater-Pittsburgh-Community-Food-Bank click apply, create a login, fill out our online application and attach resume and cover letter.

Safety and Compliance Manager

At Greater Pittsburgh Community Food Bank, we’re committed to diversity, equity, and inclusion. Our organization grows and succeeds when all members of the community, where we live and serve, have a seat at the table to help us ensure all of our neighbors have enough to eat. We invite candidates from all diverse backgrounds, including but not limited to race, gender, sexual orientation, abilities, etc., to join our team.

Summary of Position: The Safety and Compliance Manager is responsible for setting and maintaining Greater Pittsburgh Community Food Bank’s programs for safety, including food safety, quality assurance, and audit compliance within all regulatory capacities. This position is responsible for verifying and maintaining GPCFB’s food safety and quality standards for all products and for maintaining accurate compliance records in accordance with AIB, Feeding America, and other government inspection agencies.

Duties and Responsibilities:

  • Keep informed and consistently practice the policies and procedures of Feeding America, USDA, FDA, PDA, OSHA, ACHD, DOT and other government regulations pertaining to safety, food handling, storage, sanitation, and disposal
  • Develop and maintain safe-food handling guidelines and tools for GPCFB and its members.  Coordinate training for these parties
  • Monitor, track, and assume responsibility for all member agencies’ compliance to GPCFB food safety training requirements
  • Develop and maintain Quality Control/Quality Assurance program to ensure the safety and quality of products
  • Implement food safety recalls in a timely manner whenever necessary. Ensure appropriate documentation thereof; and communicate actions and results to appropriate regulatory authorities.
  • Train all applicable staff on GPCFB’s GMP standards, regulatory and compulsory requirements, keeping up to date with industry standards and best practices
  • Chair the Safety Committee to ensure compliance with all regulatory oversight, including Feeding America, AIB, and other inspection agencies
  • Assist Partner Agencies, RDOs and/or PDO’s, as directed, with warehouse compliance training, including performing facility audits as needed
  • Investigate accidents to implement preventative measures where applicable
  • Maintain ongoing records of all accidents reported by employees, volunteers, or other visitors to the building.  Recommend appropriate actions to upper management
  • Oversee bi-annual AIB audit process as the subject matter expert for all requirements
  • Take ownership of all requirements of the Feeding America audit as it relates to the Operations function
  • Responsible for enforcing a Powered Industrial Truck program. Ensure that only trained staff who have successfully completed the training program are allowed to operate powered industrial trucks such as pallet jacks, reach trucks, and forklifts.  Ensure that employees inspect powered industrial trucks at the beginning of each work shift and complete the appropriate inspection forms.  Training documentation must be maintained on each trained operator
  • Oversees the Food Safety Team.  The Food Safety Team conducts monthly inspections of the entire facility and outside grounds.  On completion of food safety inspection an action plan to ensure any non-conformances are dealt with immediately and appropriately. Ensure a completion date is entered into the inspection to document the corrective action has been carried out.  Retain and file the inspection
  • Inspect Insect-susceptible food products in the warehouse that have been on inventory over 28 days.  Monthly documentation must be maintained.
  • Additional responsibilities as defined by management

Qualifications:

  • Experience with AIB, FDA, USDA, OSHA, or other regulatory agency requirements for warehouse inspection.
  • Must have excellent customer service skills
  • Must be able to communicate enthusiastically and professionally
  • Good, accurate database management skills are required
  • Proficient in MS Office: i.e., Word, Excel, PowerPoint
  • Must have the ability to interact effectively with individuals of diverse backgrounds, experiences, and personalities
  • Strong interpersonal skills, good time management skills, and strong oral and written communication skills
  • Demonstrated ability to work independently and meet deadlines while managing multiple tasks and changing priorities
  • Must be able to meet crises calmly, show attention to detail and accuracy, and can work with a minimal supervision.
  • Familiar with pallet jack, forklift and other warehouse related equipment
  • Ability to make presentations and develop and deliver information to a variety of audiences
  • 5 years of food distribution industry experience preferred
  • Knowledge of food bank programs and the mission of food banks is a plus

Certificates: Act 33 & Act 34 Clearances, First Aid / CPR Certification, Seafood HACCP Certification and Food Safety Certification

Disclaimer

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all responsibilities, duties, and qualifications required of employees assigned to this job.

How to Apply:  Go to https://recruiting.paylocity.com/recruiting/jobs/All/65e34b7d-06f6-4b43-89d5-221e6eedb5fe/Greater-Pittsburgh-Community-Food-Bank click apply, create a login, fill out our online application and attach resume and cover letter.