Part-time Administrative Assistant

Seeking part-time administrative assistant for faith-based, nonprofit, pro-life pregnancy center in Lower Burrell, Westmoreland County.

Candidates must be reliable, flexible, and have the ability to carry out responsibilities with little or no supervision. The right person will have some flexibility in their work schedule.

Hours:

24-32 hours/week

Qualities:

  • Excellent writing and verbal skills, comfortable speaking to the public
  • Able to work independently while being a team player
  • Well-organized, resourceful, creative, self-motivated, able to multi-task
  • Must have a demonstrated record of achieving goals
  • Proficient use of Microsoft Word Suite and other pertinent programs
  • Demonstrate a genuine interest in or appreciation for the mission of TLC

Responsibilities include but are not limited to:

  • Marketing and fundraising activities
  • Proficient in creating/updating/maintaining social media accounts and electronic communication through platforms such as Mail Chimp
  • Initiate and track security clearances for staff and volunteers
  • Accurate data entry, attention to detail
  • Answer phones, schedule appointments, work with clients as needed
  • Attend and participate in staff and pertinent meetings
  • Perform other clerical duties such as filing, photocopying, faxing, etc.
  • Successful completion of all required background checks

Rate:

$12-14

Send cover letter and resume to info@trylife.center.

Only candidates selected for interviews will be contacted.

Disclaimer – The preceding job description has been designed to indicate the general nature and level of work performed. It is not designed to contain or be interpreted as a comprehensive job description of all responsibilities, duties, and qualifications required for this position.

Compassion Corner Assistant (Temporary Position)

Provide food assistance, information and referrals to families within Greater Pittsburgh Community Food Bank’s eleven-county service area.

Key Responsibilities:

  • Provide food assistance to families in need with dignity and respect.
  • Greet families.
  • Escort families to Compassion Corner.
  • Conduct intake.
  • Prepare food orders for both walk-ins and appointments.
  • Provide information and referrals.
  • Stock and replenish Compassion Corner inventory.
  • Maintain cleanliness of Compassion Corner, which is the area where families are served.
  • Respect the cultural diversity of the people for whom we are providing service.
  • Perform other duties as assigned by management.

Qualifications:

  • Ability to repeatedly lift 50 pounds in order to provide food assistance to families in need.
  • Ability to walk approximately at least ½ mile or more up between one and up to 30 times a day.
  • Ability, experience and willingness to work with diverse populations.
  • Excellent computer and data entry skills.
  • Adept at learning new software programs, which includes a client record management system.

Certificates: Act 33 & 34 Clearances

Disclaimer:

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all responsibilities, duties, and qualifications required of employees assigned to this job.

How to Apply:  Go to https://recruiting.paylocity.com/recruiting/jobs/All/65e34b7d-06f6-4b43-89d5-221e6eedb5fe/Greater-Pittsburgh-Community-Food-Bank click apply, create a login, fill out our online application and attach resume and cover letter.

Office Administrator

Overview

The Friends of the Pittsburgh Fisher House mission is to ease the burden of our Veterans and their families during difficult times by raising awareness and funding to support the Pittsburgh Fisher House.  We seek an energetic, talented person who will be charged with a variety of tasks designed to support the board’s mission and operations, including its marketing and fundraising activities (both operating and capital).

Duties

  • Gift Processing & Acknowledgments-maintain data, process gifts, and send timely acknowledgments. Produce reports on donors and gifts.
  • Communications coordinator. Work with appropriate board members on messaging and all communications, including social, email and donor stewardship. Goal is to raise brand awareness and steward volunteers/donors. This includes content development, project management and execution.
  • Board back office support: Send out agendas, minutes, and other relevant documents to governing board.  Manage Friends of the Pittsburgh Fisher House emails and phone calls.  Order supplies and promotional material as required.
  • All other admin duties, as assigned on Friends projects, operations fundraising and capital campaign.

Qualifications

  • Passion for the mission of Fisher House, familiarity with Veterans, military personnel, and their families preferred
  • Self -starter, ability to work independently
  • Excellent verbal and written communication skills
  • Detail oriented
  • Proficient in MS Office Suite, social media and email marketing programs, experience with Donor Box or other Constituent Relationship Management (CRM) systems preferred.
  • High school degree required.  College and/or two years of work experience preferred

Hours: 10-20 hours per week; rate is $20-24/per hour

Working Conditions:  Remote

Reporting to: President of the FOFH Board

To Apply: Send resume and cover letter and one brief writing sample via email to CJ Johnston at ckj2@verizon.net.

10/27 Administrative Assistant

Dor Hadash Administrative Assistant for programs and activities related to the 10/27/18 shooting at the Tree of Life synagogue

Employer: Congregation Dor Hadash

Job title: 10/27 Administrative Assistant

Duration of employment: through October 27, 2021

Salary: $22/hour

Number of weeks/year: 49

Work hours: an average of 30 hours/week; can vary from week to week

Qualifications:

Bachelor’s degree, as well as experience with relevant administrative responsibilities and tasks; experience in the nonprofit sector a plus.  Knowledge of and facility with Microsoft Office, especially Access and Excel.

Duties:

  1. Handle correspondence
  2. Organize, attend and document meetings
  3. Support fundraising activities
  4. Assist with memorialization and other programming activities
  5. Assist with other administrative activities

To Apply: Send cover letter with resume to Jo Recht, Congregation Dor Hadash, at jo.recht@gmail.com

Two references will be requested.

Administrative Manager

Reporting to the Executive Director, the Administrative Manager is responsible for enhancing the internal organization processes and infrastructure that will allow LDA to effectively fulfill its mission, as well as engage externally with key constituencies.  The Administrative Manager will manage and oversee all financial and business planning activities including business policies and accounting practices, and will work with accountant on A/R,  A/P, and membership allocation payments.  The Administrative Manager is responsible for procurement, monitoring and management of business insurance; managing virtual office services, processes and procedures; ensuring compliance with charitable registration requirements; and providing administrative support to the Executive Director as needed.  Finally, the Administrative Manager will manage the internal LDA calendar for staff, committees, and the Board of Directors, schedule meetings, and assist with preparing reports for Executive and Board meetings.

This is a full-time position.  A Bachelor’s Degree is preferred.  At least 2 years of relevant employment experience is required.  Candidates should have excellent organization and communication skills; be highly proficient in Quickbooks, Word, and Excel; be familiar with Google Docs and Gmail; and have some experience working with a donor or membership management system.  This position is 80-90% remote, with some evening hours required, and occasional local travel for staff meetings and national travel for annual conferences.

Salary is $42,000 annually plus benefits after introductory period.

Library Director

The Borough of Jefferson Hills is seeking candidates to fill the position of Library Director to manage the staffing, financial, and operational components of its library.  The library is open 50 hours per week and offers approximately 45,000 books, audio recordings, DVDs, and free computer and internet use to nearly 11,000 residents of the Borough of Jefferson Hills.

The Jefferson Hills Library is a member of the Allegheny County Library Association (ACLA) and the county-wide EiNetwork. The library is funded by the Commonwealth of Pennsylvania, the Allegheny County Regional Asset District (RAD), the Borough of Jefferson Hills and generous donations. The Borough has approximately fifty (55) employees including administrative staff, police officers, library, and the Public Works Department.

Duties and Responsibilities:

  • Plan and evaluate library services to meet community need
  • Prepare and administer the library budget
  • Serve as personnel officer for the library and staff
  • Coordinate library technology with EiNetwork and other online resources
  • Prepare and submit required local, state, and national reports and information
  • Coordinate and schedule staff and volunteers for work in the library and library-sponsored programs
  • Recommends updates to policies, procedures, and programs
  • Select library materials across all pertinent platforms (books, periodicals, DVDs, etc.)
  • Attend Borough of Jefferson Hills Library Board of Directors meetings
  • Represent Jefferson Hills Library at the state and local level
  • Participate in ongoing and necessary continuing education
  • Cooperate with other County libraries
  • Attend library functions and events as necessary

Qualifications:

  • Bachelor’s Degree from an accredited institution; transcripts to be provided reflecting graduation
  • Master’s in Library Science (or in progress) from an accredited institution; transcripts and/or letter of      acceptance to be provided
  • Prefer five years of library experience with minimum of two years in supervisory role
  • Provide PA Child (33), PA Crime (34). And FBI (114) fingerprinting less than five years old and PA Act 31 Mandated Report Training

Salary and Benefits

  • Salary: $50,000 – $60,000
  • Eligible to participate in health insurance program
  • Paid Time Off (Year 1 – 14 Days; Year 2 – 20 Days)

Accounts Payables Clerk

REPORTS TO: Manager of Finance

RESPONSIBILITIES:

  • Prepares accounts payable invoices for payment processing, assuring all required approvals, receipts and coding are included in the payment package and invoices are prioritized to assure full discounts are taken.
  • Ensures that current vendor contracts and or purchase orders are on file.
  • Assists with the review and maintenance of Accounting policies and procedures, monitoring for new funding requirements.
  • Review accounts payable invoices prior to entry into the Financial Accounting System. Review invoices that are processed utilizing a credit card. Process payments up through the printing of the checks, the processing of the EFTs, and the filing of all electronic copies.
  • Including the importing of monthly Grant Funding, BCCEDP and MVP into the Accounting Software system.
  • Monthly responsibility of general ledger reconciliations relating to liability, expense, and revenue accounts.
  • Assists with the preparation for the annual fiscal audit and/or all grantor/funder required audits; by providing support schedules and/or analyses as requested.
  • Maintains positive vendor customer service through prompt reconciliation and payment of vendor statements and resolution of outstanding invoice issues.
  • Partner with company directors to maintain positive customer service with medical site providers.
  • Review the Accounts Payable email daily for coding, processing, and adherence to Accounts Payable Policy and Procedure.
  • All other duties as requested.

MINIMUM QUALIFICATIONS: An Associate’s Degree in Business Administration, Accounting, Finance, or related field with 1-3 years of related work experience, or an acceptable combination of the two.  Experience with automated financial accounting systems strongly desired.  Knowledge of Microsoft Word & Excel and excellent communication skills are required.  Minimal regional travel, as necessary.

For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website.

https://adagiohealth.isolvedhire.com/jobs/190647-74275.html

Executive Administrative Assistant

Macedonia FACE is seeking an enthusiastic and detail-oriented Executive Administrative Assistant who will thrive as the administrative support for the executive staff; while also providing oversight to FACE administrative staff.

Responsibilities include:

  • Manage active calendar of appointments, prepare correspondence, itineraries and agendas
  • Serve as CEO liaison to Board of Directors and manage Board activities
  • Communicate on behalf of CEO with board members, donors, foundation staff, etc.
  • Coordinate Executive and Finance & Development committee meetings
  • Convey a welcoming presence to onsite guests and general agency inquiries
  • Administratively support human resource functions

Qualifications and desired skills:

  • Minimum three to five years executive office administrative support experience
  • Bachelor’s Degree is preferred
  • Minimum two years’ experience in non-profit administration/management
  • Strong organizational skills, with an excellent attention to detail and commitment to high quality work
  • Ability to handle and maintain confidential information
  • Excellent proficiency with Microsoft Excel, Word, PowerPoint
  • Familiarity with maintaining office equipment and office supply inventory
  • Exemplify professionalism with ability to represent Macedonia FACE values and mission to all

Macedonia FACE is a faith-based non-profit community outreach of Macedonia Church in the Hill District of Pittsburgh, PA. As an organization, Macedonia FACE is committed to living out its mission by supporting families in the community.

CDC Program Assistant (P/T-F/T)

Position Summary:

The vision of JFCS Career Development Center is to develop a skilled workforce where all people have the opportunity to reach their employment potential in a thriving local economy. The mission of JFCS Career Development Center is to help individuals of all abilities and backgrounds to become employed by connecting employers and workers. The JFCS Career Development Center team works together as a unit assisting each client define career goals and develop a meaningful plan to reach their potential.

The Program Assistant is a primary contact for clients enrolled in government funded programs through JFCS Career Development Center for job search assistance and is responsible for ensuring seamless programming for clients.  The Program Assistant orients, assesses and monitors client status and submits written and verbal communications for government contracts.  The Program Assistant works as part of the administrative team of JFCS Career Development Center on reporting, data entry, filing, and client communication to meet all client needs in a timely and effective manner. The Program Assistant works closely with career counselors, Employer Relations Specialist, CDC Director, and others to ensure compliance and success for clients as well as grant-funded programs.

About JFCS

JFCS is known as a local leader in providing innovative and effective social service solutions to problems facing families and individuals of all ages and walks of life.  Support ranges from counseling services, career services, guardianship services, immigration legal services, refugee and immigrant services, scholarship services and we run the Squirrel Hill Food Pantry.  We offer support without regard to race, color, religion, ancestry, national origin, place of birth, gender, sexual orientation, familial status, age, handicap or disability.

Qualifications:

  • Background in human/social services, social work, and with government reporting strongly preferred
  • Ability to communicate effectively with prospective and current clients of all abilities and backgrounds, community partners and funders.
  • Ability to work well with individuals of diverse backgrounds including mature workers, recent graduates, individuals with disabilities, immigrants/refugees, and those with limited English proficiency and understanding
  • Strong written and oral communication skills.
  • Excellent organizational skills with the ability to multi-task. This position requires a strong ability to manage multiple projects at once.
  • Commitment to customer service environment and ability to work as part of a team.

Duties and Responsibilities:

  • Assess potential adult and youth clients for fit in agency programs and/or services.
  • Refer clients to “best fit” counselor with a written explanation of client’s current career situation.  Open client files in database and send introductory e-mail.
  • Provide critical needs support, including internal and external referrals, resources, and coordinate direct assistance for youth and adult clients.
  • Orient and instruct clients in government funded programs, explain expectations, and ensure all data is collected and recorded in a timely manner.
  • Act as liaison in verbal and written communication with government funder contract representatives.
  • Monitor ongoing client status in contract programs for adult and youth programs in terms of enrollment, placement, termination and retention and ensure all documents are completed in timely manner.
  • Work closely with fiscal department to prepare contract bills with accompanying forms.
  • Make retention contacts by phone or e-mail.  Contact clients and/or supervisors about retained clients based on requirements of grants.
  • Gather summary statistical information for contracts grants, audits, etc.
  • Prepare ongoing program status statistical reports on monthly basis, ensure Administrative Coordinator and Director has access to all reports in a timely manner.
  • Assist the Director and Grant Writer with program reports in order to satisfy requirements of funders.
  • Conduct new client orientations, workshops, resume reviews and other client activities.
  • Provide administrative and technical support for workshops and events.
  • Work with IT to create and run reports and ensure accuracy.
  • Participate in training and development activities.
  • Act as relief receptionist for JFCS.
  • Other duties as assigned.

Application:

Please email cover letter and resume to jobs@jfcspgh.org with “CDC Program Assistant” in the subject line.

Administrative Assistant – COVID-19 Support

Job Summary:

Similar to the 9-1-1 service, 2-1-1 is a nationally recognized, easy-to-remember phone number that quickly and effectively connects people in need with resources. In the case of 2-1-1, the connections are to human services and community resources tailored to meet caller needs. The 2-1-1 service is widely available across the country. Our Pittsburgh office currently services 30 counties across PA, including the Erie and Philadelphia regions.

General Overview

Under the supervision of the Senior Director of PA 2-1-1 SW, the Administrative Assistant manages administrative duties, office communications, and major project communications for the 2-1-1 area during the COVID-19 response. You will also take on special projects and initiatives, assist with tracking of expenditures and assignment to COVID-19 funding sources, provide contract management to ensure compliance and tracking, and other administrative tasks as required.

THIS IS A TEMPORARY POSITION THROUGH DECEMBER 2020.

Essential Functions:

  • Pandemic-related project support:
  • Compile daily data related to pandemic-specific programs
  • Create and update pandemic project related materials for use in contact center training
  • Maintain updated list of staffing assigned to pandemic projects for budgetary purposes
  • Track staff hours allocated to various pandemic projects to ensure spending within project budget
  • Attend pandemic project meetings/conference calls as needed and compile notes in order to communicate information to 2-1-1 team members
  • Assist in responding to grant proposals for pandemic-related funding opportunities

Financial management of COVID-19 service agreements and contract management:

  • Provide departmental support for expense and invoice submission
  • Prepare and submit payment invoices to outside agencies and vendors
  • Maintain 2-1-1 contracts, schedule of terms and payments, and contact information

Administrative support:

  • Provide scheduling/calendar management for committees and meetings
  • Create and distribute digital invitations via email and other related software
  • Manage meeting and event RSVPs
  • Prepare meeting- and event-related materials
  • Assist with room set-up, catering selection, and ordering
  • Coordinate and track speaker requests for FSF team members
  • Coordinate external 2-1-1 presentations, fairs, and speaking requests
  • Fulfill and track materials requests for PA 2-1-1 Southwest
  • Coordinate material submission for newsletters and annual reports
  • Monitor supply needs and place orders
  • Prepare summary information and reports as requested
  • Respond to requests regarding other special projects as needed
  • Maintain master calendar and schedule for resource navigators
  • Complete attendance functions including timecards
  • Compile data from various sources for reporting

Skills:

  • Excellent verbal and written communication skills; ability to communicate clearly
  • Ability to remain professional and calm while under pressure in sometimes stressful circumstances, including simultaneous projects
  • Knowledge of/comfort with database management and troubleshooting
  • Proficiency in Word, Excel, Outlook and Power Point
  • Strong customer service skills for managing inquiries from vendors, agencies, volunteers, and donors
  • Must be a team player and be willing to take on new tasks as needs change
  • Must be flexible, reliable, and dependable, including adhering to work schedule
  • Organizational and prioritization skills
  • Ability to type at least 40 words per minute

Minimum Qualifications:

Associate’s degree in business plus two years of administrative experience, or an equivalent combination of education and experience. Experience in human/social service agencies strongly preferred.

Salary:

$15 per hour. Temporary position through December 2020.

To Apply:

Send your resume & optional cover letter to info@pa211sw.org with “Admin Asst COVID-19” in the subject line.