Live-In Residential Advisor

Full-time position with stipend, meals, and housing included

ABOUT PITTSBURGH BALLET THEATRE (PBT): Pittsburgh Ballet Theatre has been the region’s premier professional ballet company since 1969. Today, PBT is a nationally recognized ballet company of 35 professional dancers, a training institution for over 1,300 students of all ages, and an incubator for dance education and accessibility programs in classrooms, libraries, and community centers throughout the region. The company performs a wide-ranging repertoire of classical ballets, contemporary masterworks, and new commissions in more than 50 performances annually in theaters, across the region, and on tour.   In 2020, PBT welcomed new artistic director Susan Jaffe who kept PBT dancing during the pandemic with innovative programs such as the award-winning Fireside Nutcracker and our inaugural Open Air Series, with performances on our outdoor stage and on-screen featuring new works and classical favorites. We are a team of artists, innovators, educators, creatives, leaders, and doers. We aim to put our people first, celebrate diversity, and inspire the region through our work.

ABOUT THE POSITION: Pittsburgh Ballet Theatre is looking for a Live-In Resident Advisor who can help our residents grow into powerful dancers and strong, independent young people. This position is instrumental in creating and maintaining a safe, hospitable living/learning environment at Pittsburgh Ballet Theatre School’s student residence. The Resident Advisor works closely with the Manager of Residential Programs to supervise and support up to 21 residents, ages 14-18. The Resident Advisor resides on-site at Byham House for the duration of employment.

WHAT YOU WILL DO: While no two days are quite the same, you can expect that your day will generally consist of the following primary responsibilities:

  • Support our young dancers, developing a positive and professional rapport with them, and practicing active listening to be in tune with their needs
  • Communicate and enforce Byham House policies and procedures outlined in the Byham House Handbook, reporting violations to the Manager of Residential Programs and assisting in disciplinary action when needed
  • Oversee Byham House’s Community Engagement requirement, helping students connect with local volunteer opportunities, providing transportation, and scheduling meetings to check in with their progress
  • Work alongside the Manager of Residential Programs to facilitate activities, excursions, and wellness programming
  • Be sensitive and vigilante to the physical and mental health needs of our students, and accompany residents to necessary appointments
  • Facilitate Byham House building inspections and maintenance when on duty

WHAT WE ARE LOOKING FOR: The Live-In Resident Advisor is a responsible, empathetic, and approachable guide who understands the importance of building and maintaining healthy boundaries with residents. All PBT employees embody our core values: Respect each other and embrace our diversity, work hard with integrity and passion, collaborate to ignite new possibilities, innovate at every level within our organization.

  • Previous work with youth or in a residential setting required
  • Excellent interpersonal and communication skills, the ability to mediate disputes, and outstanding organization and problem-solving abilities, required
  • Coursework in psychology or student affairs preferred
  • A valid driver’s license and ability to drive a 15-passenger van, required
  • The ability to lift up to 20 pounds, shovel snow, and complete rounds on all four floors of Byham House, required
  • COVID-19 vaccination, required
  • Finalists will be subject to a background investigation and drug test. Any offer of employment is contingent upon a review of those results. When applying, the candidate will be asked to complete the paperwork for a Pennsylvania Child Abuse clearance.

HOURS (subject to change)

Monday—5:30-10:30 pm
Tuesday—6:30 am-2:30 pm
Wednesday—5:30-10:30 pm
Thursday—6:30 am-2:30 pm
Friday—on call 2:30-5:30 pm, on duty 5:30-10:30 pm
Saturday/Sunday—on call every other weekend

WHY PBT?

  • Annual stipend of $15,000, plus housing, utilities, and meals provided at no cost to the employee
  • Hospitalization, vision, and dental insurance is available after 60 days; short and long term disability is also offered
  • Time Off scheduled around student breaks (typically early January, spring break, and early August)
  • 403(b) with employer match
  • Everyone at PBT is a vital team member. Your ideas and your work will impact our students, the organization, and the promotion of the art form in our region and beyond
  • Pittsburgh Ballet Theatre will only employ those who are legally authorized to work in the United States.

This position is a full-time position located in Pittsburgh, Pennsylvania. This is a live-in position, and candidates must be able to reside at Byham House for the duration of employment. This position can provide flexibility to obtain additional part-time employment or enrollment in academic study.

Pittsburgh Ballet Theatre is an equal opportunity employer committed to fostering an inclusive and equitable workplace. We provide employment opportunities without regard to age, race, ancestry, national origin, religion, disability, sex, sexual orientation, gender identity or expression, or any other protected status in accordance with applicable law. We will help ensure a comfortable and positive interview experience for applicants. Please let us know how we can accommodate you. For the safety of all, interviews are currently being held via Zoom.

Director of Advancement

BRIEF DESCRIPTION:

The Director of Advancement is a key member of the organization’s leadership team. The Director of Advancement works directly with the executive director and other leadership team members to develop and implement annual strategic objectives that generate philanthropic support from individuals, foundations, corporations, organizations, and events to achieve revenue goals.

QUALIFICATIONS:

  • Creates and implements annual strategic plans and strategies to increase the overall revenue stream for capital and operating funds.
  • Manages and tracks progress toward advancement goals.
  • Identifies, cultivates, solicits, and stewards major donors, individual prospects, corporate prospects, and community groups to encourage giving.
  • Manages annual Victorian Tea fundraiser to ensure an increase in sponsors, attendees, and donations
  • Oversees submission of timely grant proposals and reports to achieve revenue goals.
  • Collaborates with the executive director to identify and develop relationships beneficial to the organization’s overall mission.
  • Designs, creates, and distributes multiple annual campaign solicitation strategies, including print and electronic.
  • Responsible for all communications, advertising, and public relations strategies and activities, including print, social media, and website content.
  • Supervises and evaluates advancement team members and interns to ensure fundraising success.
  • Facilitates calendar invitations, presentations, meetings, and tours for the Executive Director.
  • Works with board development committee to engage them and leverages their expertise, relationships, etc., in all advancement efforts.
  • Works closely with the finance department to ensure timely and accurate financial transactions and gift instruments for donors, assuring donor intent in gift/grant distribution.
  • Provides overall strategy and management of the advancement department.
  • Develops and implements a tracking procedure to track proposals, grants, and reports to ensure timely deliverables.
  • Participates as a member of the leadership team in developing and implementing organization-wide budgets, policies, and programs that will contribute to the organization’s success.
  • Oversees the design, creation, and distribution of an electronic annual report.

REQUIREMENTS/SKILLS:

  • Bachelor’s degree required in business or related field from an accredited college or university.
  • 7-10 years’ fundraising experience with demonstrated success in securing annual funding.
  • Communicates effectively in both written and verbal forms.
  • Ability to identify and implement advancement best practices.
  • Effective time management and organizational skills, including follow-through.
  • Proficient in Salsa or similar CRM.
  • Working knowledge of Microsoft Office Suite and Google platforms.
  • Must obtain annual PPD test and first aid/CPR certification.
  • Must complete a minimum of 12 hours of continued training each year, including 6 hours HIV/Aids and 4 hours total tuberculosis, sexually transmitted diseases, and other health-related topics.
  • Must have Act 33/34, FBI Clearances, and valid PA driver’s license with clean driving record.

COMPENSATION:

This position offers a competitive salary based on experience and background, with a salary range of
$70,000.00 – 80,000.00 plus incentive.

Sojourner House provides a robust benefits package.

APPLICATION PROCESS:

Qualified individuals may apply by sending a cover letter and resume pdf format to careers@sjhpa.org.

Include title of the position you are applying for in the email subject line. Veterans are encouraged to apply.
Applications will be held in confidence during the initial stages of the process.

This description is not intended to be all-inclusive. It is provided as a general statement of the nature and duties of the position. The incumbent may be asked to perform other assignments of a similar nature, related to the department’s effective operation, or as a developmental experience, as assigned from time to time by the Executive Director.

Sojourner House seeks to recruit candidates for employment that represent the region’s diversity of race, ethnicity, gender, religion, sexual identity, and ability. Sojourner House is committed to welcoming diverse opinions and backgrounds to support our clients, staff, and the broader community.

Sojourner House/Sojourner House/MOMS is an Affirmative Action Employer.

Posting closes on September 30, 2021, at 5:00 PM

Box Office Lead Associate

Pittsburgh Public Theater is seeking a friendly and experienced Box Office Lead Associate to join our full-time staff. Working closely with the entire box office team, the Lead Associate assists the Box Office Manager with daily operations of a dynamic office. Serving as a key member of the box office staff, the Lead Associate is responsible for: maintaining a high level of customer service in responding to all ticket inquiries (electronic, phone, in-person), serving as shift supervisor when needed, assisting in training of part-time staff, and offering additional support as needed with special events, etc. In their role as shift supervisor, the Lead Associate will complete all pre-show duties, serve as the main point of contact for any customer service needs, work closely with house management and other staff to ensure a pleasant patron experience, and perform all closeout duties. In performance season this position’s working hours will include evening, weekend, and daylight hours. Weekend hours are mandatory for this position during performance and non-performance weeks.  This is a full-time position with benefits.

This position requires:

  • 5+ years experience in customer service or sales required
  • 1+ year of professional box office experience is preferred
  • Working knowledge of Microsoft and Google suites preferred
  • Intermediate+ knowledge of Tessitura ticketing system required
  • Willingness to work irregular and flexible hours including evenings and weekends
  • Excellent active listening skills and verbal communication skills
  • Ability to multitask and work in a fast-paced environment
  • Interest and/or appreciation of theater
  • The ability to apply anti-racism tools and practices to individual and departmental processes and systems, and to contribute to a work environment that encourages knowledge of, respect for, and engagement with persons of all cultures, identities, and backgrounds.
  • Ability to lift and move up to 20 pounds
  • Proof of COVID-19 vaccination required, barring a legally allowable exemption

Salary: $15.15/hour plus benefits.

To apply, please submit a cover letter and resume to ffrances@ppt.org

Visit ppt.org/employment for more information.

Administrative Assistant – Senior Level

SUMMARY: The Administrative Assistant – Senior Level provides high level operational, administrative support to the Vice President and Executive Producer of MCG Jazz and other staff members.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Administrative Support Responsibilities:

  • Filters visitors and incoming calls for the Executive Producer and program staff. Assesses priority of contact before granting access in accordance with COVID-19 protocols.
  • Filters incoming mail and correspondences and plans their distribution.
  • Schedules meetings and appointments and manages the calendar of the Executive Producer.
  • Prepares agendas and materials for meetings. As directed, participates in meetings for the purpose of taking and transcribing minutes.
  • Prepares internal and external correspondence and memoranda from drafts, notes, or verbal instructions. Distributes as directed. ·
  • Assists in tracking and maintaining budget information using spreadsheet applications.
  • Establishes and organizes files and records, including but not limited to purchase orders, general correspondence, contracts, and events. ·
  • Creates and processes bulk mailings using mail merge.
  • Assists with MCG Jazz product inventory, packing and shipping and delivery of orders.
  • Processes travel reimbursements, check requests, invoices, and purchase orders.
  • Orders and maintains supplies.
  • Maintains a neat and orderly workstation.
  • Maintains Jazz files in accordance with established archival documentation retention procedures.
  • Copies and distributes printed materials including correspondences, music and educational materials.
  • Prepares and submits catering requests for meetings and other events.
  • Assists with event logistics, both on-site and off-site.
  • Assists with preparation, research, and documentation for the weekly radio show.
  • Assists with overall coordination of social media and virtual content.
  • Sources and generates content for social media posts.
  • Assists with archives oral history transcriptions.
  • Participates in and supports Jazz education efforts including those related to on- and off-site presentations and artist workshops.
  • Assists with concert and recording preparation as needed, including backstage and front of house set up.
  • Completes assigned tasks within time frame allotted. Provides feedback when difficulties arise in completing a task.
  • Maintains departmental systems and processes in alignment with established MBC policies and procedures.
  • Exhibits understanding and internalization of company values: influence, respect, listen, shape and embrace.
  • Other duties may be assigned.

SUPERVISORY RESPONSIBILITIES:

There are no supervisory responsibilities associated with this position.

EDUCATION and/or EXPERIENCE:

Bachelor’s degree in arts management, performing arts or equivalent or a minimum of 3 years of increasingly responsible office and theatre administrative experience, preferably in an academic or nonprofit setting; excellent written and verbal communication skills; advanced proficiency with Microsoft Office applications, and a demonstrated ability to work independently and prioritize workload in an effective manner. Experience in web design, Photoshop and social media design a plus. Audio, video and/or concert production experience highly desirable. Also, must be able to work extended and/or irregular hours including nights, weekends, and holidays as needed.

Must have a valid Pennsylvania driver’s license, insurable driving record and be capable of driving a 12-15 passenger van.

Interested Persons are required to submit their resume, cover letter, and salary requirements .

EOE

Receptionist / Office Assistant

Organizational Overview

For over 27 years, the Allegheny Regional Asset District (RAD) has invested in Allegheny County’s quality of life through financial support of public libraries, parks and trails, regional attractions, arts and cultural organizations, sports and civic facilities, public transit, and local municipal services through an additional, countywide one percent sales and use tax. Since its inception, RAD has resulted in over $4 billion invested in the region. RAD seeks a Receptionist / Office Assistant.

Summary

The position reports to the Executive Director and requires close collaboration with other members of the RAD staff, board, advisory board, and public. The successful candidate will be highly motivated, solutions-oriented, collaborative, and congenial, with well-developed writing, communication, and organizational skills. This position entails independent work (such as daily clerical duties, office maintenance, and administrative tasks), coordinating meetings and managing associated materials, developing schedules and agendas, and maintaining accurate databases. The work is highly detail-oriented and requires consistent accuracy, multi-tasking, flexibility, precision, patience, efficiency, discretion, and good sense of humor.

Position Details

Responsibilities may include, but will not be limited to the following:

Daily office tasks:

  • Maintain daily office schedule and provide administrative support as needed
  • Answer calls and emails efficiently and courteously providing requested information or routing to proper staff.  Act as resource for staff regarding phone system.
  • Greet and direct visitors to appropriate person or meeting room
  • Process and distribute mail and packages received and coordinate shipments from the office
  • Order general supplies and keep the supplies well-stocked and organized
  • Accurate organization and maintenance of files and databases
  • Act as liaison with building management and cleaning of the office
  • Maintain the public areas, including the kitchen, in clean and orderly fashion
  • Maintain office equipment, including copier, postage machine, etc.  Act as liaison for equipment troubleshooting and education of staff.

Meetings and events:

  • Coordinate and schedule meetings and events, working closely with board members and their assistants
  • Assist in the preparation, organizations, and dissemination of meeting materials
  • Set up conference rooms for organizational meetings as needed and maintain room schedules
  • Attend all staff and board meetings

Other administrative support:

  • Assist in funding application process
  • Develop and manage agendas and calendars
  • Support the preparation of finance and expense reports
  • Process invoices, prepare mailings and billings, and create expense reports for signatures
  • Assist with editing and creation of Word and Excel documents and PowerPoint presentations
  • Assist with website content and maintenance
  • Maintain RAD’s internal asset/equipment inventory list
  • Coordinate all RAD offsite documentation storage, to include maintenance of summary document, processing of all new offsite documents, and assisting with deletion of non-essential documents.
  • Maintain discretion in confidential matters

Qualifications

The ideal candidate will be self-motivated, highly organized, and detail-oriented with three to six years of experience working in a professional environment. Experience in or knowledge of government or foundation environments would be particularly valuable, though not necessary. Applicants should possess:

  • Demonstrated experience with the above duties
  • Proficiency in Microsoft Office, including Outlook, Word, Excel, PowerPoint, (Experience with Adobe Creative Suite a plus, but not mandatory)
  • Working knowledge of Govenda (formerly Board Book It), OR similar digital meeting applications
  • Demonstrated use of virtual meeting platforms (i.e. Zoom, MS Teams)
  • Knowledge of and ability to learn general database applications
  • Ability to produce business correspondence including mail merge
  • Excellent communication and organization skills
  • Polished, professional attitude
  • The ability to multi-task, prioritize, work efficiently and effectively, and meet tight deadlines
  • The ability to work both independently and collaboratively
  • A great sense of humor

Compensation

This is a full-time in office position starting at $36K annually with a comprehensive benefits package including medical, dental, and vision insurance and general time-off benefits including holiday, vacation, personal, and sick days.  Salary is negotiable for candidates with demonstrated experience.  We are willing to entertain a part-time employment relationship if the position interests you.

To Apply

Interested candidates should send a resume and cover letter describing your fit for the position and salary requirements to info@radworkshere.org – Subject Line:  Receptionist / Office Assistant.
The position is currently available.

Allegheny Regional Asset District (RAD) is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender identity, sex, national origin, disability, or protected veteran status.

Development Database Associate

About the Agency: WC&S is a comprehensive domestic violence program annually serving over 7,500 adult and child survivors of domestic violence & facilitating an intervention program to over 500 people who are abusive. We are advocates, grounded in fostering a community of safety, healing, and empowerment for anyone affected by domestic violence. Our Mission is to strengthen our ability to meet the individual and evolving needs of those affected by domestic violence by investing in the growth of our people, deepening community engagement, and amplifying the voices of all survivors. All staff learn about and support the organization’s mission, vision, and values of Safety, Uplifting Others, Compassion, Courage, Equity, Survivor-Centered Advocacy, and Stewardship.

About the Role: As the Development Database Associate, your primary role is to manage the donor database and stewardship cycle. You will be responsible for the timely and accurate entry of donor data into the Raiser’s Edge database, facilitating the acknowledgement process, coordinating and administering specialized development data functions such as creating complex queries and running reports to assist with the strategies and tactics set forth in the agency development plan, building monthly development reports which are shared with the WC&S Board of Directors, and managing direct mail campaigns. The successful candidate will be an expert in Raiser’s Edge or a similar CRM donor software, demonstrate superb attention to detail, and be a proactive self-learner. This role is highly administrative and supports the overall functionality of the agency’s Development Department. This role is based out of the main WC&S building with the majority of the time being spent onsite due to responsibilities of this role, with potential flexibility for working remotely up to 2 days per week.

This role provides you with the opportunity to showcase your skills in data entry, administration, donor stewardship, organization, and attention to detail. If you love data, want to use your expertise to make a difference in your community, and are excited to be part of a dynamic Development Team and support a worthy mission, we want to hear from you.

Here’s what you will do: 

  • Manages donor information by entering and maintaining accurate records for all financial and in-kind donations in the Raiser’s Edge database. This includes donations in the form of checks, online, credit card, United Way, additional employee giving portals, WC&S employee gifts, stocks, Facebook, ACH, bequests, and more.
  • Uses Raiser’s Edge to generate various reports on individual, organization, foundation, and corporate giving, including donor trends.
  • Works in conjunction with the Finance team to ensure proper donation record keeping.
  • Generates mailing lists for direct mail campaigns and all house mailings; prepares accurate donor lists for publications such as the annual report; generates acknowledgements and commemorative cards in a timely manner; and is responsible for the agency’s bulk mail account and processing of bulk mail.
  • Administers pledge program to include gift processing and the routine generation of reports and invoices; processes credit card transactions and generates related contribution reports; processes address corrections and other donor database updates in a timely manner.
  • Assists with the development, management, and updating of policies and procedures for donor database management and reporting.
  • Conducts research on donors and prospects as needed for development efforts; gathers content for and creates the monthly Development Report; and leads elements of the annual staff giving campaign.
  • Works in conjunction with the Chief Development Officer and development team in creating and implementing the yearly development plan while also providing updates on outcomes and outputs through Raiser’s Edge.
  • Supports all Development Department activities as required, including providing administrative support for special events and all development-related tasks.
  • This full-time (40 hours), non-exempt position requires being available for regular business hours and occasional evenings and weekends. Currently the position is primarily onsite with the ability to work remotely up to 2 days per week.
  • Performs other duties as assigned.

Here’s what we are looking for: 

  • Associate degree in related field and 3 years fundraising/development or related experience required. A combination of education and experience will also be considered.
  • At least 2 years of demonstrated experience utilizing CRM donor software is required, with preference given to those with experience in Raiser’s Edge.
  • Adept in utilizing general technology including but not limited to Microsoft Office Suite, Windows, Outlook, and online software platforms.
  • A demonstration of superb organizational and time management skills as well as a strong attention to detail.
  • A demonstration of effective communication, interpersonal, and administrative skills.
  • Ability to understand confidentiality and safety procedures.
  • A demonstration of the understanding of abusive family dynamics, including intimate partner violence, cycle of abuse, power and control dynamic, cultural diversity issues, and child abuse and neglect.
  • Experience working in organizations with a successful track record in diversity and inclusion cultures preferred.
  • Act 33/34 and FBI Clearances will be required.

WC&S offers a comprehensive and competitive benefits package, including: generous paid time off; health, vision, and dental insurance; short-term and long-term disability coverage; group life insurance; retirement plan; Flexible Spending Account; Employee Assistance Program; paid training and professional development opportunities; and is a Public Service (Student) Loan Forgiveness eligible employer.

WC&S is an equal opportunity employer and is committed to ensuring that both applicants and employees are treated without discrimination on the basis of race, color, gender identity expression, national origin, age, religion, disability status, sexual orientation/identity, citizenship status, veteran status, marital status or any other protected characteristic.

TO APPLY: 

This position will remain open until we find the best candidate for the position. To ensure consideration for an interview, please send a resume and cover letter with subject line “Development Database Associate” to careers@wcspittsburgh.org by end of business on Tuesday September 14th, 2021.

President/CEO

Vincentian Collaborative System (Vincentian) seeks a seasoned professional who has demonstrated successful executive leadership in a large, long-term care/senior living environment.  This candidate should possess excellent financial and development skills, experience in managing the financial and operational performance of a significant human services organization, understand the value of the person, embrace the mission of the Sisters of Charity of Nazareth (SCN), and demonstrate a functional, practical understanding of current industry trends and challenges.   The ideal candidate will be a strategic visionary capable of successfully managing an effective and qualified leadership team and possess high energy, a positive attitude and a compassionate heart.

While maintaining the mission and values of the Sisters of Charity of Nazareth, the President/CEO will be responsible for leading, directing and caring for the Vincentian Collaborative System.  Vincentian has over 650 employees, $54m in revenue and over 622 beds.  Vincentian is a Catholic, not-for-profit health care and human services organization that coordinates three senior care communities in the greater Pittsburgh, PA, area – Vincentian Home, Vincentian de Marillac and Vincentian Marian Manor. Comprising the Western Pennsylvania ministries of the SCNs, the Vincentian ministries offer a continuum of care for more than 600 seniors, including independent living, personal care, memory care, short-term rehabilitation and skilled nursing. Vincentian also operates Vincentian Villa and Terrace Place, independent living communities in the North Hills, Schenley Gardens, an intergenerational and personal care facility in the Oakland area of the City of Pittsburgh and two child care centers. The Vincentian system traces its history back to the Holy Rosary Cottage founded in McCandless Township, PA, by the Vincentian Sisters of Charity in 1924 to serve 24 residents.

The President/CEO will supervise an executive team and focus their efforts on the future.  In collaboration with the Board of Directors and SCN, this individual will evaluate and analyze current operations against current trends in the industry particularly in Western Pennsylvania, identify potential threats and opportunities, and develop a plan to ensure the future success of Vincentian.    A major focus will be on leadership, enhanced development and philanthropic initiatives, strategic direction, staff development, and upholding the mission and values of the SCN.   Building on Vincentian’s current economic stability and favorable reputation in the community, this is an opportunity to lead the organization to that “next” level of success.

Kindly provide your current CV and any relevant supporting materials via email on or before September 8, 2021.

Compensation and benefits commensurate with experience.

Refugee and Immigrant Service Administrator

We are seeking an Administrator to ensure the smooth functioning of the Refugee & Immigrant Service department. This individual will perform administrative tasks associated with grant/program compliance. In addition, this individual will assist with development and maintenance of client and program tracking systems, streamline and optimize operation policies, provide technical assistance to ensure compliance with grant requirements, and serve as site supervisor for interns and AmeriCorps members. This position will provide the opportunity to grow your skills, advance your career, and gain experience in refugee resettlement and immigrant services. By joining our diverse and compassionate team, you will be contributing to addressing the global humanitarian crisis and serving refugees and immigrants in the region.

Duties and Responsibilities:

  • Collects and analyzes moderately complex data for the timely preparation of reports and distributes to appropriate individuals within established timelines.
  • Supports the director in creating systems to standardize components of operation, organizes physical and virtual information with the highest regard for confidentiality, organization, and timely retrieval of documents.
  • Supports the director with keeping minutes and other relevant information from internal and external meetings.
  • Assists the director with onboarding and training of new staff, interns, and Americorps.
  • Serves as site supervisor for interns and AmeriCorps members and leads weekly check-ins.
  • Aids the director with audits of current programs and grants by conducting ongoing quality assurance for grant compliance through monitoring of case notes, documentation and files.
  • Identifies improvement opportunities and establishes new processes when required.
  • Assists with coordination of multiple grant-specific programs to ensure outcomes meet or exceed grant requirements.
  • Supports the director coordinating the monitoring and oversight of subgrantee partners by reviewing, analyzing and documenting contracted provider data entry.
  • Serves as a liaison to the finance department, approves requests for payments, assists with drafts of budgets, processes invoices for subcontracted staff, and manages the disbursement of cash assistance.
  • Takes part in staff development and training opportunities.

Qualifications:

  • 2-4 years’ work experience in program oversight and administration.
  • Strong organization skills with ability to oversee multiple projects at one time.
  • Competency using IT systems, Excel, Google docs, and creating tracking systems and quality assurance reports.
  • Detail oriented with excellent written and communication skills.
  • Experience with diverse populations; work with refugee and immigrant clients a plus.

Application: 

Please email cover letter and resume to jobs@jfcspgh.org with “Refugee and Immigrant Service Administrator” in the subject line.  Visit www.jfcspgh.org to learn more.

Board of Directors and Committee

Ten Thousand Villages Pittsburgh sells artisan-crafted home decor, personal accessories and gift items from across the globe.  Featuring products from more than 130 artisan groups in some 38 countries, we are part of a network of over 390 retail outlets throughout the United States selling Ten Thousand Villages products.

Ten Thousand Villages’ mission is to create opportunities fro artisans in developing countries to earn income by bringing their products and stories to our markets through long-term fair trading relationships.

As one of the world’s oldest and largest fair trade organizations, Ten Thousand Villages has spent more than 60 years cultivating trading relationships in which artisans receive a fair price for their work and consumers have access to distinctive handcrafted items.  We seek to establish long-term buying relationships in places where skilled artisans are under-or unemployed, and in which they lack other opportunities for income.  A founding member of the World Fair Trade Organization (WFTO), Ten Thousand Villages sees fair trade as an alternative approach to conventional international trade.

Ten Thousand Villages has openings for board directors with experience and expertise in the following:

  • Strategic Planning
  • Legal
  • Human Resources
  • Marketing
  • Fundraising
  • Accounting/Finance

The full Board meets on the third Wednesday of every month (except July and December) at 6:30PM at the store located at 5820 Forbes Ave in the Squirrel Hill neighborhood.  Committees meet as needed.  Terms are three years and directors are not required to make financial contributions.

If you are interested in joining Ten Thousand Villages Pittsburgh’s Board of Directors, please submit your resume to: board.pittsburgh@tenthousandvillagfes.com

Controller

Westmoreland Cultural Trust (WCT) is a regional leader in arts, culture and economic development and operates the historic Palace Theatre and the Greensburg Garden and Civic Center. WCT is looking for a dynamic Controller to join our team and assist in continuing to inspire cultural and economic growth in the region.

The Controller plays a critical role on our leadership team and will serve as a thought partner to our CEO on long-term strategy. WCT Controller is responsible for fiscal planning and operations, which includes accounting, budgeting, business planning and administration. This is a key role, not only for keeping our accounting highly organized, but also for setting organization-wide financial strategy and ensuring all program teams are aligned under a common vision. Strong interpersonal skills, with the ability to communicate complex financial information to all levels of staff and our Board of Directors, are highly valued.

ESSENTIAL FUNCTIONS

  • Directs preparation and administration of the WCT combined annual budget applying knowledge of various grants, funding contracts, planning and development programs and property fiscal management.
  • Directs and manages all financial activities of the organization and all of its operations: budgeting, financial statements and reports, 990 tax return coordination, audit coordination, purchasing, cash management, investments, treasury and banking according to Generally Accepted Government Auditing Standards (GAGAS).
  • Responsible for the preparation of financial statements and annual reports according to Generally Accepted Accounting Principles (GAAP).
  • Responsible for completion of performance measures as part of monthly financial statements.
  • Directs grant and contract administration and reporting in compliance with stated guidelines.
  • Designs, reviews, and implements internal control relevant to the preparation and fair presentation of financial statements.
  • Directs and manages all agency risk management assuring proper and sufficient coverage for employees, members, officers, and directors.
  • Serves on the WCT Simple IRA Committee and as the Plan Administrator for the plan.
  • Directs the contract administrative functions of the organization.
  • Prepares, coordinates, and assists external auditors in the preparation of the agency annual Single Audit Report with required supplementary information and supporting schedules.
  • Prepares and reviews annually the organization’s indirect cost allocation and rate plan assuring sufficient indirect rate to cover indirect expenses.
  • Reviews all grant proposals, grant budgets and financial reports prior to submission.
  • All other duties as assigned by the CEO.

EDUCATION/EXPERIENCE REQUIREMENTS

  • Bachelor’s Degree in Business Administration with Accounting or Finance major, or related field. CPA and/or MBA desirable.
  • Grants Management Certification and Non-Profit experience preferred.
  • At least 5- 7 years of progressive management experience.
  • Proficient with QuickBooks and MS Office, most notably Excel.
  • Experience with Salesforce,and/or  Patron Manager highly desired.
  • Strong financial analysis and management skills including developing and monitoring budgets, financial reporting, and strategic decision-making a must.

TO APPLY

Email letter of interest with salary requirement, resume and references to: april@wctrust.net
WCT provides competitive compensation, including an excellent benefits package. WCT is an equal opportunity employer.