Position Summary: Assist the Director with the administration and operation of the various programs within the Commission, including all aspects of financial management, federal contract compliance, professional service contract maintenance, internal policies and procedures, grants, and Commission Committee directives.
Department: Commission on Human Relations
Salary: $64,528 – $67,267 per year.
Union: None, this is a non-union position.
Union Bid Form: None required.
Civil Service Classification: Exempt
WORK EXPERIENCE: Five (5) years of full-time experience in public administration, finance/accounting, public policy – specifically housing and/or employment, law (civil rights, employment, and/or housing). (Full-time is defined as 32 hours or more per week. Less than full-time experience will be calculated on a pro-rated basis.)
EDUCATION/TRAINING: The application must clearly show a Bachelor’s Degree from a fully accredited institution in public administration, public policy, finance/accounting, law, or a related field. (See NOTE under the General Application Requirements Section above regarding the verification of education/training.)
EQUIVALENCY: Education/training and/or work experience may be substituted on a year for year basis if the application clearly shows the required number of years to meet the Total Qualifying Requirement for this position (based on the sum of work experience and education/training listed above). The Total Qualifying Requirement is nine (9) years.
- Assists with the advancement of the Commission’s mission.
- Assists with the administration and operation of various programs within the Commission.
- Directs the work of Commission Representatives and administrative staff.
- Supervises the activities of department personnel; assigns, monitors and evaluates work and provides managerial direction.
- Provides day-to-day support/oversight for investigative staff.
- Assists with conducting staff performance evaluations.
- Trains new staff regarding the Commission’s internal processes, and facilitates professional development sessions on a regular basis to continue team building and education.
- Reviews and inputs fair housing cases into the HUD Enforcement Management System (HEMS) and ensures complete closures for payment.
- Completes required HUD Quarterly reports and prepares all necessary responses to HUD Bi-Annual Performance Review Assessments (PARs).
- Drafts conciliation agreements in conjunction with case parties, counsel, and/or advocates.
- Ensures follow up and completion of long-term HUD Conciliation agreements.
- Develops Unlawful Fair Housing Practices education training for housing providers and consumers.
- Conducts mediations in housing, employment, and community tension cases.
- Manages interns that assist in outreach, education, and various other administrative tasks.
- Continually reviews housing advertisements for compliance with 659.03(d).
- Assists with Commission-initiated complaints.
- Attends trainings and/or conferences as required and available, including some out-of-state travel.
- Educates and trains consumer groups in the community, outside agencies and/or service providers.
- Oversees coordination of large-scale community events, including event planning details, budget management, and collaboration with other entities.
- Attends meetings/conferences sponsored and/or required by the Commission’s funders.
- Serves as a liaison between the Commission’s Solicitors, Commissioners and administrative staff.
- Provides technical assistance to the various programs and subordinate personnel on all Commission projects and programs.
- Oversees the operations of the Commission’s Trust Funds as the spending pertains to the Commission’s Federal contracts.
- Represents the Director and the Commission and its policies to City Council, other departments and the public as needed.
- Ensures compliance with established City policies and procedures.
- Works closely with other City employees, City departments, authorities, community organizations and other organizations as required.
- Performs activities and functions of related Commission staff as assigned or required, or other related tasks and duties.
As a member of the Community Arts School (CAS) team, the Associate Director oversees the development and implementation of day-to-day operations for the Community Arts School, fosters a healthy, fun and innovative organizational culture and represents the CAS as a senior level staff member at community events. Will report to the Director of the Community Arts School. Anticipated start date is June 1, 2019.
Essential Duties, Tasks and Responsibilities:
The following duties are not to be considered a complete list of duties and responsibilities assigned to this position.
- Manages the day-to-day operations of CAS programming; providing oversight to program coordinators and administrative coordinators, developing communication and workflow processes and enforcing programmatic policies.
- Oversees the timeline, development and implementation of programmatic registration
- Works alongside the Director, CAS and Brand Manager, CAS to coordinate marketing and communication efforts as appropriate with the CAS strategic plan and communications plan.
- Manages the weekly staff schedule and approves all employee scheduling requests including vacation, sick time and holiday. Responsible for updating and approving etime.
- Assists program coordinators in managing programs to budgets, evaluating expenses in tandem with the Director, CAS.
- Provides administrative management to the summer music programs, specifically addressing onsite/on-call concerns with participants and camp leadership. Works in tandem with the Director, CAS and Camp Manager on developing and enforcing policies, staff training and reporting and evaluating procedures.
- Represents CAS at community events including conferences, festivals and school events.
- Assists in leading the short and long-term institutional planning
- Other duties as assigned
- Bachelor’s degree required, Master’s degree preferred. Work experience in the areas of music, dance, theatre and/or visual arts is a must
- At least five (5) years of management experience
- Ability to work independently, exercise good judgment, and take initiative. Skills in problem-solving, negotiation, tact and diplomacy
- Ability to maintain a sense of team spirit and humor within a dynamic, challenging and rewarding environment
- Must be detail-oriented with exceptional oral, written and interpersonal skills
- Proficiency in Microsoft Office Suite, especially Microsoft Excel
- Will be required to pass a background check and complete required University compliance training
A competitive salary plus a comprehensive benefits package that includes health and dental insurance, sick leave, vacation, holidays, short-term disability, 403 (b) retirement plan, life insurance and tuition remission benefits.
Working Conditions and Physical Requirements:
Other than some local travel, work is normally performed in a typical interior/office work environment. Limited physical effort required. No or limited exposure to physical risk.
Applications must be submitted online at https://www.bw.edu/employment. Review of applications will begin on May 1, 2019 and continue until the position is filled. Please submit via one (1) Word document or one (1) PDF file containing a cover letter, resume and contact information for three references.
Baldwin Wallace University is an EEO/AA employer and educator. At BW, we support and encourage diversity in a variety of forms. We value and appreciate inclusive excellence in the classroom, within extracurricular activities, and as we engage our community partners. Learn more at Diversity Affairs at http://www.bw.edu/about/diversity/
Assistant Director – Building Inspection
Department: Permits, Licenses & Inspections
Salary: $85,778 per year
Civil Service Classification: Exempt
The Assistant Director – Building Inspection oversees all construction permitting, review, and inspection staff for the Department of Permits, Licenses and Inspections.
The position duties include but are not limited to:
- Plans, manages, directs, organizes and coordinates the work of all plans examiners, inspectors and supervisors in examining, approving, and inspecting construction permits for compliance with PA UCC Codes, all other relevant codes, and sound structural design and engineering practices.
- May serve as the City’s designated Building Code Official and fulfill all of the legally required duties as such.
- Plans, develops, directs, coordinates, organizes and controls the materials, equipment and personnel under jurisdiction toward the effective, efficient and economical attainment of program goals, including maximum convenience to the public and safety of employees.
- Manage daily operations of Construction Plan Examiners, Combined Construction Inspectors, Combined Electrical Inspectors and other designated related staff.
- Maintains records, both manually and by automated methods, and prepares accurate reports, correspondence, etc.
- Establishes the department’s interpretations of applicable codes and ordinances and publishes bulletins.
- Acts as liaison to architects, engineers, inspectors, governmental boards (e.g., Board of Appeals, Historic Review Commission, Zoning Board of Adjustment, etc.) and the public.
- Assists in departmental response to emergencies or other public safety events including but not limited to fires, structure collapses, landslides, etc. This may include work outside of normal business hours.
- Helps administer departmental permitting and licensing software to manage all construction-related functions, which includes supervision of the departmental Data Solutions Architect and other staff related to electronic administration.
- Assists with the establishment and collection of fees related to construction activity, including but not limited to supervising departmental staff that interact daily with public customers.
- Plans, researches, and implements special projects as directed by the Director of Permits, Licenses, and Inspections.
- Assists with management level evaluation of departmental operations to identify means of streamlining operations, increasing efficiency and reducing response time by changing procedures and advocating automation.
- Assists in managing departmental document retention policies and ensures historical accuracy and integrity throughout transitional processes (i.e. paper based record keeping to electronic record keeping.)
- Performs various assigned reporting functions and also provides informational and statistical reporting for reasons including but not limited to internal and external planning, historical review, and the departmental annual report.
- Provides support to departmental staff with enterprise software and user experiences.
Recommends, develops, and/or conducts training for new or current departmental procedures and technical disciplines.
- Manages a large staff; completes tens of thousands of plan reviews and inspections a year.
Presents as needed to City Council and may be required to appear in court, representing the City’s position. Other official appearances in different venues may be required.
- Acts as departmental liaison with internal departments as well as external entities including consultants, outside vendors and other agencies.
- Represents Department of Permits, Licenses & Inspections at internal and external meetings.
- Performs activities and functions of related lower?level personnel as assigned or required.
- Performs such other related tasks and duties that are assigned or required.
Pittsburgh is home to internationally renowned innovation in robotics, artificial intelligence, autonomous driving, healthcare and life sciences, and other emerging technologies. Israel is “Start-Up Nation,” producing more start-ups on a per capita basis than Japan, China, India, Korea, Canada, and all of Europe. The Jewish Federation of Greater Pittsburgh is seeking an entrepreneurial founding Executive Director of the Pittsburgh-Israel Business Connection (“The Connection”) to be on the ground floor in building a new organization to help Pittsburgh area and Israeli based companies create and nurture business relationships with each other. This new “organization” is being established by the Jewish Federation of Greater Pittsburgh and will sit within the Federation during the early stages of planning and implementation. We anticipate it will eventually stand on its own.
The Executive Director of The Connection will serve as a thought leader, architect, spokesperson, and fundraiser for the organization. The Executive Director is the face of the organization, representing The Connection within the business and pro-Israel communities in the Greater Pittsburgh region and will function as the chief liaison with The Connection’s Advisory Board, as well as economic and scientific influencers and elected officials in Greater Pittsburgh and Israel.
During this first year of operations, the main focus of the Executive Director will be developing a viable business plan with achievable goals in cooperation with the Advisory Board and the Jewish Federation of Greater Pittsburgh’s leadership. This business plan will include strategies related to structure, focus, financial sustainability and the establishment of a broader Advisory Committee.
The Executive Director will:
- Deepen connections with organizations and companies, and bring forward opportunities for brokering/building new relationships among Israeli and Greater Pittsburgh businesses;
- Lead the implementation of annual operating plans;
- Represent The Connection in a business development role to establish and build robust relationships that further the mission and strategic priorities, specifically related to funding and growth; and
- Assess existing revenue streams, and recommend and implement new resource development efforts to support the work of The Connection.
Skills and Attributes
Ideal candidates for this position will share The Connection’s commitment to its mission and appreciation for Israel and the Greater Pittsburgh regions, and will bring a variety of skills and attributes including:
- Understanding and appreciation for Israeli business environment and culture;
- Knowledge of US business environment, with a particular understanding of the Greater Pittsburgh region;
- Familiarity with Israel history, politics, and geo-political issues and political savviness regarding sensitive Israel and Middle East topics;
- Expert relationship-builder across constituencies and stakeholders;
- Ability to network and cooperate with leaders of other like-minded organizations, collaborating on common goals and objectives.
- For-profit business savvy and experience, particularly in fast-paced, advancing industries;
- Strong leadership skills (internal and external), adept at negotiating between and among multiple constituencies; and
- Skilled at managing leadership and volunteer support for the purpose of advancing The Connection’s mission.
Qualifications and Requirements
- Proven ability to work collaboratively at leading strategic planning and developing annual operational and tactical plans;
- Superior oral and written communication skills: insightful, persuasive and collaborative;
- Proficient public speaker;
- Ability to rapidly learn and communicate technical products and markets;
- Knowledge and experience with business accounting and financial stewardship;
- Connections in the Greater Pittsburgh business community and/or Israel Business community a plus
- Possess valid US Passport and driver’s license;
- Ability to travel domestically and internationally; some Hebrew fluency a plus; and
- Bachelor’s degree required, Master’s degree preferred.
Compensation: Commensurate with experience, education and previous related achievements. The position is professional, full time and offers a competitive benefits package.
To apply: Qualified individuals may apply by sending a cover letter, resume and compensation requirements to the attention of Deborah McGuire at firstname.lastname@example.org or Jewish Federation of Greater Pittsburgh, 234 McKee Place, Pittsburgh, PA 15213.
About the Job
Under the direction of the Deputy Director, Office of Community Services (OCS), Department of Human Services (DHS), the Assistant Deputy Director, OCS will be responsible for the planning, implementation, management and quality improvement of major DHS community initiatives, including the Allegheny Link (the coordinated entry system to the county’s homeless system), contracted homeless services, affordable housing navigation, and other related supports to increase the stability of the county’s most vulnerable individuals and families and to create opportunities for them to thrive. Additional responsibilities include but are not limited to:
- Helping establish and realize the vision and goals for Community Services, with the Deputy Director, other leaders at DHS, and community advisors.
- Leading successful operation of programs that prevent and address individual, family, and community needs including: Allegheny County’s homelessness programs, affordable housing navigation, self-sufficiency supports, and coordinated entry to the Continuum of Care (CoC) by the Allegheny Link.
- Actively researching and recommending strategies to implement best practices and data-driven quality improvement across program areas.
- Seeking opportunities to coordinate activities and integrate services across other areas of OCS and with other DHS program offices to improve quality of care.
- Providing leadership, direction and motivation to program staff.
- Communicating high standards for program performance and ensuring programs are effectively monitored, regulatory requirements are met, and quality services are maintained.
- Assisting with contracting process that aligns with the budget/allocation plan for OCS.
- Identifying opportunities for OCS to work with community-based organizations, housing providers, schools, municipal agencies, and other government agencies to prevent and address issues or individual, family, and community needs.
- Representing OCS with local communities and providers at meetings and various committees, as well as at state and national forums.
- Assisting in efforts to maintain and pursue additional resources that help OCS prevent and address community needs.
- Working with the Deputy Director, OCS and DHS communication staff to deliver appropriate communications strategies to support stakeholder understanding of and consumer utilization of OCS services.
- Participating as a member of DHS Senior Staff.
- Advancing DHS’s goals for equity and inclusion; DHS strives to be the kind of place where a diverse mix of talented people want to come to grow and do their best work.
- Performing related duties/special projects as requested.
Knowledge, Skills and Abilities
- Homelessness, affordable housing and/or HUD preferred
- Data driven approaches to decision making
- Quality improvement strategies
- Managing a cohesive team to achieve results
- Program development
- Establish measurable goals for program performance and lead staff in attaining those goals.
- Create a positive, client-focused working environment for staff, colleagues and volunteers.
- Establish structure for developing policies and procedures that meet requirements of government and other funders and the aims of the programs.
- Communicate effectively, both orally and in writing.
- Establish and maintain effective working relationships with supervisors, staff members, outside agencies and the general public.
- Allegheny County within 1 year.
- Will be awarded to eligible candidates.
- Preferred Qualifications: Master’s degree AND five (5) years of progressively responsible professional experience in the field of community or human services, non-profit administration, or a closely related field, including three (3) years in an administrative or supervisory capacity. An equivalent combination of education and experience may be substituted.
AN EQUAL OPPORTUNITY EMPLOYER – M/F/V/D
About Allegheny County Department of Human Services (DHS)
DHS helps children grow up safer and healthier, older adults remain able to live independently, and neighborhoods to thrive. Its mission is to improve the health and well-being of people in Allegheny County.
DHS is the largest agency in Allegheny County government, with a budget of nearly $1 billion. DHS serves over 200,000 people a year through services that include: Protecting children and youth from abuse and neglect and preventing future occurrences of maltreatment; improving child wellness through family support, home visiting, early intervention and in-home services; providing treatment for behavioral health issues such as substance use disorders and mental illness; managing the care of adults with intellectual disabilities; preventing unnecessary nursing home stays; and services that prevent homelessness and provide shelter and housing for families and individuals.
Marc Cherna, the nationally-recognized Director of DHS, formed the department in 1997. He integrated several large organizations into one, which entailed integrating budgets, programs, information, and decision-making.
- It is innovative. Most recently, the national attention and awards we’ve gotten are for how DHS integrates data and uses them to improve the safety and well-being of children, through tools that support front-line staff in making decisions (using predictive analytics).
- DHS is diverse, but we strive to be even more inclusive. Our director has made it his top priority that DHS is “the kind of place where a diverse group of talented people want to come, grow, and do their best work.” This includes equity in hiring and advancement, as well as in unleashing the creativity and ideas of staff at every level of DHS.
- It has strong, assertive leaders. Our director expects independent thinking by his team—which has an average tenure of 15 years of working together. He does not hire yes-people.
- You can make a big impact here. We stand out as one of the best human services organizations in the country. But we need problem-solvers, innovators, and terrific leaders to make sure we are smart in how we use our funding so that we reach the people who most need our help to make their lives better.
- The compensation package is competitive. While the salary is not the highest among the positions qualified applicants will find, the health benefits plan has very low employee contribution and the retirement package is outstanding (including vesting in 10 years).
In Allegheny County, we appreciate people who think big, act boldly, and care about making a difference.
You don’t have to be from here to feel at home, or to make your mark. With only 1.3 million people in the County, it’s small enough for motivated people to get things done.
But it’s large enough to enjoy amazing culture—from the August Wilson Center for African American Culture to the City of Asylum and the Museum of Beer and Pittsburgh Symphony Orchestra. If you play sports, you’ll find public courts and running trails and fields and rinks at nearly every turn. If you care
about great education, you’ll find it at Carnegie Mellon University, the University of Pittsburgh and our other 50+ universities and colleges, and in our K-12 schools, including the Blue Ribbon Schools in eight of our school districts.
We’re one of the top places to live, buy a home, and raise a family:
- Pittsburgh is the number one city in America to buy your first home (Business Insider)
- During 2014, Pittsburgh was named the Most Livable City in the continental U.S., the second time since 2009 (The Economist)
- We are the 3rd best city to live in, and the 2nd best city for millennials, from among 62 cities (WalletHub)
- Our Children’s Museum is one of the Nation’s Ten Best Museums for Families
- And the lists go on… http://www.alleghenycounty.us/About/Why-Allegheny-County/Accolades-and-Rankings.aspx
Our transformation from steel city to “Cool Town U.S.A.” (yes, we’ve been called that) took a lot of work. But there is so much more to do if Allegheny County is to be a great place for everyone who lives here.
That’s why Allegheny County is seeking talented people who care. Maybe they could earn a lot more money working for a corporation or for a large consultant or government. But they care about kids and social justice and communities. And they want to use their brains and skills to make life better for people who weren’t born on second base.
Those are the kinds of leaders we need, here at the Allegheny County Department of Human Services.
To get a flavor for Allegheny County, a good site to look at is Next Pittsburgh: https://www.nextpittsburgh.com/; or read the Travel and Leisure article about Pittsburgh: http://www.travelandleisure.com/culture-design/pittsburgh-pennsylvania-attractions
Deadline: September 14, 2018 | Reports To: Executive Director | Location: Cleveland, Ohio
New Voices for Reproductive Justice is the premier Reproductive Justice and Human Rights organization in Pennsylvania and Ohio. The mission of New Voices is to build a social change movement dedicated to the health and well-being of Black women and girls through leadership development, Human Rights and Reproductive Justice.
The Associate Director – Ohio provides overall leadership for our administrative, policy advocacy, community organizing and programmatic activities in Ohio in this hybrid position. The Associate Director – Ohio is primarily responsible for leading our current body of work in Cleveland, management of the New Voices Cleveland office and expansion of our Reproductive Justice work across Ohio.
The Associate Director – Ohio will build strong relationships with New Voices Cleveland Staff, program participants, community stakeholders and partner organizations to ensure our movement-building in Ohio meets our desired goals and outcomes. In addition to acting as a liaison between key stakeholders, theAssociate Director – Ohio will work closely with the Executive Director and their counterpart, the Associate Director – Pennsylvania, to create a strategic vision that complements both our local and federal policy advocacy. The Associate Director – Ohio will also connect our state-specific work to our broader organizational efforts for leadership development, community organizing, policy advocacy and culture change.
New Voices for Reproductive Justice is searching for a bold leader, intersectional thinker and outcomes- focused administrator committed to our mission of building a social change movement dedicated to the health and well-being of Black women and girls.
Principal Areas of Responsibility
Under the direction of the Executive Director, the Associate Director – Ohio is responsible for:
- Serving as the primary point of contact for our work in Ohio for our state-based leadership programs, state-level community organizing, regional networks, state partnerships and stakeholders;
- Working with the Administrative Team to deliver our work in an effective, sustainable and innovative manner and tracking our impact through a variety of qualitative and quantitative evaluation tools;
- Supporting the Policy Team with relationship-building with policymakers, advancing the New Voices Reproductive Justice Agenda and providing leadership in key state and national policy partnerships;
- Developing our community organizing infrastructure by working closely with the Community Organizing Team to replicate and expanding our Voice Your Vote! ProjectTM, supporting base-building across Ohio in key cities and regions and providing guidance as needed on the ground in Cleveland;
- Implementing the Reproductive Justice Leadership NetworkTM in Ohio in conjunction with the Program Team, providing direct supervision to the RJLN Facilitator and supporting the leadership development of the RJLN program participants;
- Providing leadership in our program partnership for our Patients to Advocates program based in Cleveland and working closely with the Program Team to guide its implementation;
- Supporting the replication of leadership development programs such as the SistahSpeak! Youth ProjectTM and community engagement initiatives such as Women of Color HERStory Month®;
- Supervising Cleveland and Ohio-based Staff on a daily basis to manage performance and cultivate leadership while maintaining consistent and active communications;
- Speaking on behalf of New Voices about our specific work in Cleveland and Ohio conferring with the Communications Manager and Executive Director;
- Contributing content from Ohio for use in communications and marketing materials as well as our social media platforms;
- Conducting and/or coordinating Ohio-based trainings on Reproductive Justice, race and gender oppression, leadership development, community organizing, policy advocacy, integrated voter engagement and our core issues;
- Co-coordinating New Voices intra-state and inter-state convenings i.e. Lorde-Baldwin Leadership InstituteTM and In Our Own Voice Reproductive Justice Week of Action;
- Tracking program reporting requirements to deliver outcomes outlined in grants awarded; and
- Communicating and working collaboratively with the Cleveland Staff and across all Departments.
The responsibilities outlined above are not exhaustive. The Board of Directors, Senior Staff and internal and external factors may require additional tasks as needed.
Required Skills and Qualifications
- Affirm the core principle of Reproductive Justice and Human Rights for Black women, femmes and girls, women of color and LGBTQ+ people of color;
- A Bachelor’s degree in a relevant field such as Public Administration, Public Policy, Business Administration or an equivalent combination of education and ten (10) years of experience in non-profit administration, operations management, policy advocacy, leadership development, community organizing, program development and coalition-building;
- Ability to work with a continuum of Black women, femmes and girls and people of color including but not limited to ability, age, education, familial status, gender, gender identity, gender expression, immigrant status, incarceration status, race, sex, sexual orientation and socioeconomic status;
- Seven (7) years minimum working in non-profit, community-based and/or advocacy organization;
- Five (5) years minimum experience managing and supervising Staff;
- Three (3) year minimum experience working with Black women, femmes and girls;
- Three (3) years minimum working experience in any of the following: Reproductive Justice, Human Rights, Black Women’s Health, Leadership Development, Community Organizing, Policy Advocacy, and/or Voter Engagement;
- Possess excellent oral and written communications;
- Demonstrate discipline and motivation in completing designated projects, exhibit ability to work independently and excellent time management skills;
- Be reliable, organized and able to multi-task;
- Exhibit creativity, resourcefulness and flexibility – must be able to work evenings and weekends;
- Personal qualities include passion, enthusiasm, motivation, commitment, integrity, humor, optimism, positivity and ability to inspire others to engage with New Voices; and
- Proficiency in Microsoft Office and experience with database programs such as Every Action.
While performing the duties of this position, the Associate Director – Ohio is regularly required to sit, stand, walk, speak and hear. This position requires extensive computer use. The Associate Director – Ohiomust occasionally lift/move up to fifty (50) pounds. Reasonable accommodations will be made to enable otherwise qualified individuals with disabilities to perform essential functions.
The Associate Director – Ohio must possess a valid driver’s license and have access to reliable transportation with current auto insurance. This position requires extensive travel within Cleveland and across Ohio – approximately 25% – to perform the duties required of the position as well as regular trips to the New Voices headquarters in Pittsburgh and New Voices Philadelphia as needed.
New Voices for Reproductive Justice is an equal opportunity employer. Transgender people, gender non- conforming people, people with disabilities and formerly incarcerated people are encouraged to apply.
To apply for the Associate Director – Ohio position, please email your cover letter, resume and three (3) professional references to email@example.com by September 14, 2018. For any questions about this position, contact Carmen Alexander, Senior Operations Manager, at 412.363.4500.
Job Req ID: 10562
The Deputy Chief of Staff (DCoS) is a senior staff position responsible for coordinating and advancing the work of the Office of the President under the direction of the Vice President/Chief of Staff (VP/CoS). The role is critical to ensuring the operational efficiency and effectiveness of the Office of the President; serves as a trusted adviser to the VP/CoS and other senior administrators; and manages and oversees projects and initiatives to achieve the University’s priorities and objectives. The DCoS position requires strong alignment with Johns Hopkins University’s mission, values, and strategic vision, as well as demonstrated success, sound judgment and flexibility working in a complex, fast-paced environment.
Primary Duties and Responsibilities:
- Manage high-priority projects in the Office of the President.
- Research, write, edit and/or coordinate preparation of special reports, briefings and presentations.
- Work closely with the Directors of Speechwriting and Strategic Communications to conceive, craft and edit messages, letters and other communications.
- Anticipate, identify and troubleshoot issues of concern or significance; exercise discretion to provide timely information and necessary updates across multiple stakeholders.
- Ensure that matters requiring the attention of the President and VP/CoS are thoroughly developed, researched and evaluated.
- Help to lead and sustain a culture of service, professionalism and continuous improvement in the Office of the President.
- Build and maintain successful working relationships and coordination with a wide range of offices, staff, and stakeholders, internal and external to the University.
- Supervise the preparation, accuracy, and timeliness of presidential materials, briefings and correspondence.
- Manage the review and oversight of office finances and executive expenses.
- Oversee university-related operations at Nichols House, the campus residence of the President.
- Participate in strategic scheduling of events, meetings and other requests to balance and address key objectives.
- Recruit, train and jointly supervise members of the research, writing and administrative staff, day-to-day and on a project-specific basis.
- Prioritize workflow and align staff resources within the Office of the President.
- Perform other duties as assigned.
- Bachelor’s degree required; advanced degree preferred.
- At least five years of relevant professional experience, preferably including work with senior or executive level leadership, in higher education, non-profit or public sectors.
- Superior research, writing, and oral communication.
- Mature judgment and demonstrated ability to work independently, exercise discretion and manage multiple priorities at once.
- Strong interpersonal, organizational and critical thinking skills; adaptability to meet changing demands.
- Ability to identify, analyze and address a wide variety of issues and problems in a high-intensity environment.
- Collegiality, approachability and diplomacy at all levels of an organization.
- Demonstrated supervisory skills and ability to motivate and engage others.
- Stellar professional reputation, personal integrity and ability to maintain confidences.
The successful candidate(s) for this position will be subject to a pre-employment background check.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at firstname.lastname@example.org. For TTY users, call via Maryland Relay or dial 711.
The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.
During the Influenza (“the flu”) season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
Equal Opportunity Employer
Note: Job Postings are updated daily and remain online until filled.
Classified Title: Deputy Chief of Staff
Starting Salary Range: Commensurate with experience
Employee group: Full Time
Schedule: M-F 8:30 – 5:00
Employee subgroup: Exempt
Location: 01-MD:Homewood Campus
Department name: 10000002-President Office of
Personnel area: Johns Hopkins University
To apply, visit: http://apptrkr.com/1222602