Rotating Administrative Assistant

Propel Schools is the largest network of public charter schools in Allegheny County consisting of 13 schools and approximately 4,000 scholars. Our mission is to provide high-quality schools to underserved communities. Each of our schools provide a rigorous academic environment and small class sizes where educators focus on providing each scholar with support and individualized attention. With one of the top starting teacher salaries in Allegheny County, a customizable benefits package and extraordinary career and professional  development opportunities, Propel Schools is one of the area’s premier education organizations.


Propel seeks an experienced Rotating Administrative Assistant to join our amazing team at Propel Schools. If you are resilient, hard working, team-oriented, open to feedback, have grit, and are willing to do whatever it takes to close the achievement gap for children impacted by poverty and race, then we invite you to consider a career with Propel Schools. This position will cover Propel Pitcairn, Propel McKeesport, Propel Montour Elementary and Propel Montour Middle/High School.


  • Greets, screens, tracks, and directs visitors to appropriate locations. Maintain visitor logs.
  • Provide excellent customer service to Propel families, students, staff and visitors.
  • Generate and distribute communications from the school to parents.
  • Strong organizational skills, ability to meet deadlines and prioritize assignments;
  • Answers, screens, and routes incoming calls and messages. Responds to routine questions.
  • Orders office supplies and maintains office equipment.
  • Performs routine clerical functions, such as copying, sorting, filing, and typing. Sets up and maintains various office files, logs, and records.
  • Accept deliveries daily; Distribute incoming and outgoing mail.
  • Maintain communication with bus garages, news, and staff regarding school closings, early dismissals, and field trips.
  • Organizes bus duties.
  • Perform additional duties assigned as needed.


  • High School diploma or equivalent is required.
  • One year of administrative experience preferred.
  • Working knowledge of word processing, electronic mail/calendar, spreadsheet, presentation, and database software.
  • Ability to use applicable Microsoft Suite and Google products.
  • Excellent customer service and communication skills.
  • Ability to demonstrable clerical skills in a fast-paced, high energy environment.
  • A proven ability to build relationships and uphold a culture of dignity.


  • TB Test
  • Act 34 Criminal Clearance
  • Act 114 FBI Clearance
  • Act 151 Child Abuse Clearance
  • Act 168 Sexual Misconduct/Abuse Disclosure
  • Act 24 Arrest and Conviction Disclosure

Salary Range: $28,000-$32,000 ($13.46 an hr-$15.38 an hr)

Director of Farm Education

The Director of Farm Education oversees the operations and educational programming at Grow Pittsburgh’s Farm sites. This includes the Urban Farm Apprenticeship Program, the Urban Farmers In Training Program and supporting Farm Education’s workshop series. Responsible for the overall visioning, strategic planning, and success for Grow Pittsburgh’s Farm Education Programming and farm site: Braddock Farms, Shiloh Farm, The Frick Greenhouse, and Garden Dreams Urban Farm and Nursery

Direct Reports: Braddock Farms Manager, Greenhouse and Farm Manager, and the Farm Education and Outreach Coordinator



  • Manage Farm Education and Outreach Coordinator, Braddock Farms Manager and Farm and Greenhouse Manager
  • Nurture a collaborative team culture among farm education staff
  • Navigate and mediate any challenging issues that come up at production sites in collaboration with Farm Managers and Executive Director
  • Develop and oversee evaluation metrics and data collection for workforce development, production and general education work.
  • Support Grow Pittsburgh values and ensure that our commitment to social justice is reflected in programming and internal practices
  • Actively facilitate visioning for programs in alignment with Grow Pittsburgh mission
  • Oversee and conduct presentations, educational tabling, and relevant events as it relates to workforce development, food access, and production
  • Participate in general Grow Pittsburgh meetings, committees and initiatives
  • Participate in public meetings on behalf of Grow Pittsburgh’s Farm Education team
  • Collaborate with the Executive Director for the development and continued improvement of Garden Dreams site and programs
  • Actively oversee Farm Education’s overall budget
  • Lead tours of Grow Pittsburgh’s Farm Sites as necessary for programming or fundraising with the direction of the Executive Director


  • Final oversight of all part-time hiring for the Farm Education and Production team
  • Collaborate with farm managers for yearly on-farm events.
  • Responsible for ensuring farm managers keep Grow Pittsburgh’s Food Safety plan up to date to keep in compliance with food safety regulations – including Good Agricultural Practices (GAP) and Food Safety Modernization Act (FSMA)
  • Responsible for ensuring Grow Pittsburgh is up to date with all nutrition programs for income – including EBT, FMNP, and Food Bucks
  • Responsible for managing the Farm Education and Outreach Coordinator to facilitate Grow Pittsburgh’s produce distribution to food apartheid areas of Pittsburgh, including managing farmer’s markets and pop up farm stands
  • Understand regulations surrounding markets and produce sales.
  • Create and manage systems for staff to track production metrics
  • Assist with Farm Tasks as needed to support the ongoing farm operations, including farm stands, seedling sale, and deliveries.

Educational Programming:

Youth Development

  • Oversee the development and implementation of youth workforce development programming – including Urban Farmers in Training and Youth Markets
  • Collaborate with the School Garden Program Manager to assist the School Garden Team and the Education and Outreach Coordinator to facilitate Urban Farmers in Training Lessons.
  • Collaborate with the School Garden Program Director and the Farm Education and Outreach Coordinator to convene the Youth Garden Summit Council to facilitate the Annual Youth Garden Summit with regional partners.
  • Collaborate with the School Garden Program Director to establish and manage relationships with outside contractors and consultants as they provide service to UFA, UFIT and General Education programming.
  • Supervise the Farm Education and Outreach Coordinator for the implementation of PASA’s Pre-Apprenticeship Program in the Pittsburgh region.
  • Work closely with partner groups associated with production sites and workforce development programs

General Adult Education and Engagement

  • Work with farm managers in collaboration with Community Projects team to create and run Farm Education workshop series – both backyard farm school and more production-oriented workshops
  • Oversee workshare process with Farm Managers
  • Oversee community feedback processes for farm sites: including focus groups, surveys, and community meeting with assistance from Farm Education team

Qualifications & Skills:

  • Experience managing and supervising a large and diverse team
  • Experience in community organizing and outreach required
  • Experience with field-based educational programming preferred
  • Passion, experience and/or interest in food growing
  • Outgoing, friendly and confident in public speaking and individual relationship building
  • Proven commitment or connection to Homewood, Point Breeze, Braddock, Wilkinsburg and greater Mon Valley region preferred
  • Independent self-starter
  • Experience working on teams with multiple internal and external partners
  • Passion for Grow Pittsburgh’s mission to teach people how to grow food and promote the benefits gardens bring to our neighborhoods
  • Ability to defuse confrontational situations and navigate partners’ cross purposes
  • Ability to think critically
  • Excellent planning and organizational skills, including the ability to plan events, organize workers, delegate tasks and set strategic priorities
  • Ability to do physical and labor-intensive work in all weather conditions for up to 4 hours.
  • Ability to lift and carry 30 pounds
  • Access to a reliable vehicle
  • Must also be comfortable driving the company vehicle as needed for large purchases and deliveries
  • Must attain Pennsylvania child abuse clearances
  • Proficiency with social media, Powerpoint, Google Drive, Excel, Salesforce, and WordPress a plus

Nights and weekends regularly required

Data shows that women and minority candidates more frequently do not apply to a job because they don’t feel that they meet all of the qualifications listed. Our job descriptions are general overviews, not a mandatory comprehensive list. If you feel passionate about our efforts and believe that you have the skills to contribute to the growth of our organization, we want to hear from you!


The hiring range for this position is $50,000 – $55,000/year. Great benefits package, including health, vision and dental coverage.

Equal Opportunity Employer:

Grow Pittsburgh is an equal opportunity employer and does not discriminate based on race, color, religion, sex, gender identity/expression, sexual orientation, national origin, age, disability or belief. We encourage a diversity of candidates to apply for the position.

To Apply:

Qualified candidates should submit their resume and cover letter via the hiring portal link provided. Applications can also be submitted by mail to: Grow Pittsburgh Atten: Denele Hughson 6587 Hamilton Ave #2W Pittsburgh, PA 15206.

Camp Director

POSITION: Camp Skymeadow Director

LOCATION: Camp Skymeadow, Avonmore in Armstrong County, PA;

Girl Scouts is the preeminent leadership development organization for girls in kindergarten through twelfth grade, and our mission is to build girls of courage, confidence, and character who make the world a better place.  At Girl Scouts Western Pennsylvania, we’re committed to providing every girl the chance to practice a lifetime of leadership, adventure, and success.

If you have a passion for outdoor education, high adventure, and empowering girls and young women – and you have the experience to back it up, then we want you for our team!

As a Camp Director, you have the opportunity to create a high-quality camping experience that is girl-driven and girl-focused.  You will work as a leader in the camp community to create a culture of empowerment and enthusiasm for all campers.

As a member of the Outdoor Program Team, you will

  • Plan, develop, and implement camp and extended outdoor programs that are girl-driven and girl-focused;
  • Ensure the emotional and physical safety of campers, staff and guests;
  • Manage all aspects of camp to include program planning and delivery, budget management, resource allocation, risk management, and supervision of seasonal program and camp staff (20-25 staff members)
  • Ensure that camp and outdoor program offerings are based on the Girl Scout Leadership Experience and leadership program outcomes;
  • Develop and run virtual camps and programming;


  • Minimum of bachelor’s degree in education, recreation, or related field – or equivalent professional work experience;
  • Minimum of 2 years of supervisory experience;
  • Minimum of 2 years of experience as a Camp Director or related experience;
  • Camp Skymeadow offers a progressive horse program.  Experience working with and managing horses and horse staff preferred.
  • Experience in developing and facilitating outdoor education and program for youth;
  • Certifications a plus or a willingness to get certified: First Aid, CPR, AED, archery, canoeing, kayaking, lifeguarding, Wilderness First Aid
  • Must be organized, detail oriented, and customer focused;
  • Must possess a can-do mentality, be responsible, and be a lifelong learner;
  • Travel is required throughout western PA;
  • Evening and weekend work required on a regular basis;
  • Required to live at camp June thru August each year;

This is a full-time position; clearances are required; visit for more information about each camp.


Submit a cover letter, resume and salary requirements to

Behavioral Support Specialist

Professional opportunity providing full-time schedule with daylight hours and an excellent comprehensive benefits package including Child Education Benefits (100% discount for the oldest child and 50% discount for siblings or biological and/or adopted grandchildren).

Heritage Community Initiatives is honored to celebrate our fourth decade of serving families in forty communities within Eastern Allegheny County through our Transportation, Education, and Nutrition programs. Each year, Heritage provides highly accredited academically-based early learning and out-of-school time programming for over 300 at-risk children. Heritage Community Transportation, a fixed-route transit service in operation for 20 years, has provided more than 1.5 million rides for residents in largely transit-isolated communities. Heritage is the only human services nonprofit in the Commonwealth designated as a provider of public transportation. More than 100,000 meals are served each year by our Nutrition Services, which offers solutions in meal planning, ordering, preparation, and delivery while creating healthy options for youth and senior populations.

Position Summary

Heritage Community Initiatives, located in Braddock, is seeking an experienced, compassionate, flexible, creative and reliable Behavioral Support Specialist for the Heritage 4 Kids Early Learning Center and HOST (Heritage Out of School Time) programs.  Each program is rated STAR 4 by Pennsylvania Keystone STARS, and is affiliated with the National Association for the Education of Young Children (NAEYC), Pennsylvania Child Care Association (PACCA) and the National After-School Association (NAA). Heritage Education program hours are Monday – Friday from 7:30 AM – 5:30 PM.

This unique full-time position, with a robust benefits package, will largely focus on serving as support for all Heritage Education program classrooms. This professional may also fill-in when necessary for a Teacher when needed, must be passionate about the early education field, and must follow all DHS, STARS, NAEYC, and Head Start regulations, guidelines, and procedures.

Main Responsibilities

  • Spend at least 25 hours each week working in the classroom coaching, modeling, observing, and providing individual support to students.
  • Institute techniques that aid in the safety and de-escalation of children in extreme duress.
  • Meet with individual teaching teams to discuss classroom concerns and observation.
  • Provide professional development training to staff on social and emotional support in classrooms.
  • Conduct bi-monthly observation of all classrooms.
  • Coordinate all support service referrals between families and outside agencies.
  • Ensure implementation of all Individual Education Plans (IEP) and behavior plans.
  • Conduct ongoing evaluations of behavior plans after implementation to assess if the plan needs to be updated
  • Demonstrate knowledge of behavior support techniques and skills to aid in the development of individualized behavior plans.
  • Ensure behavior plans are implemented with fidelity by staff to maximize effectiveness.
  • Provide direct care to assigned students.
  • Demonstrate expertise in child/adolescent psychopathology, crisis intervention, de-escalation techniques, and behavioral therapy.
  • Maintain strict confidentiality at all times.

Qualifications and Skills

  • Bachelor’s degree in Psychology, Child Development, Applied Behavior Analysis, Early Intervention, Education, Special Education, Instruction in Learning, Social Work, Early Childhood, or a related field – Masters preferred.
  • Two (2) years’ experience in early childhood or clinical setting.
  • Knowledge of behavior principles, evaluation, and assessment proves, as well as an application of the current version of the DSM preferred.
  • Outstanding customer service skills, strong organizational skills, and the ability to multi-task and manage multiple situations effectively.
  • Demonstrate computer literacy.
  • CPR, First Aid, and Fire Safety or willingness to obtain.
  • Current FBI, Child Abuse, National Sex Offender, and State Criminal Background clearances or be able to attain all clearances within 30 days of hire.
  • Current health assessment and TB test.
  • Ability to frequently lift or move weight as in lifting, carrying or holding children 20+ lbs.

Applicants are asked to send a cover letter and a copy of their resume to and please visit our website for additional information about Heritage Community Initiatives –

Program Manager

POSITION TITLE: Program Manager
SALARY RANGE: $32,000-$36,000
REPORTS TO: Director of Education


Junior Achievement seeks a dynamic individual to join its team as its District Operations Manager. This is a full-time position. The District Operations Manager will serve a multi-faceted role in managing all aspects of Junior Achievement Operations in assigned geographic territories.


  1. Manage and maintain existing school and school district relationships.
  2. Work to engage new schools and school districts in JA programs.
  3. Recruitment of volunteers to deliver JA programs in engaged schools.
  4. Coordinate and conduct volunteer training.
  5. Promote JA programs offered outside of traditional classrooms.
  6. Development of sustainable funding to support JA programs.
  7. Engage corporations, foundations and individuals as funders.
  8. Manage and cultivate the relationships of existing funders.
  9. Assist in writing grants specific to assigned territory.
  10. Assist in managing (or manage) regional Advisory Boards.
  11. Help plan and coordinate county events in partnership with Board and other JA Staff.
  12. Attend networking events to expand JA contacts.
  13. Present to companies and groups (Kiwanis, Rotary, etc) about JA.
  14. Facilitate local fundraising campaign including writing campaign letter and coordinating mailing.
  15. Provide progress reports to assigned Advisory Board(s).
  16. Track and report students and classrooms served.
  17. Verify for audit students served and other school data.
  18. Maintain and grow a database of contacts.


Management and/or sales experience is required. Must have strong oral/written communication skills. Must be capable of handling multiple projects simultaneously. Excellent time management skills and computer proficiency in Microsoft Word, Excel, and Outlook. Creativity, diligence and a strong work ethic are necessary.

The candidate must be goal and results oriented.

If interested, please forward resume and cover letter to

Director of Talent, Diversity, and HR Solutions

The University of Pittsburgh is seeking a full-time Director of Talent, Diversity & HR Solutions role reporting to the Associate Vice Chancellor, Operations and Integration of Philanthropic & Alumni Engagement (PAE). The Division of Philanthropic & Alumni Engagement (PAE) cultivates relationships with contributors, alumni, and other constituents on behalf of the University of Pittsburgh and UPMC, generating support for teaching, research, and care. As the hub for development and alumni relations efforts, PAE contributes to a bold, vibrant, and diverse academic community.

The primary focus with PAE is:

  • Philanthropy to the University and UPMC, which drives innovation and enhances opportunities for students, faculty, researchers, and clinicians.
  • Alumni relationships, expressed across a community of 318,000 alumni spanning the globe.

The position will serve as the division point of contact on all hiring and performance management activity. This includes providing guidance on job descriptions, position levels, compensation, and serving as the primary liaison with HR operational offices for hiring and talent management.

The position will work with the PAE division leadership and hiring managers to research, develop and present internal and external organizational human resource solutions to support long-term sustainability.

The position will collaborate with senior leadership and supervisors on organizational and personalized coaching/training initiatives that will be devised and facilitated for supervisory/hiring and VC personnel to drive consistency with hiring strategies and goals of PAE.

In concert with the mission of PAE, this position will also collaborate with the division senior leadership to develop short and long-term strategies to maintain, report on, and expand the diversity of staffing to PAE units (aligned with Pitt HR and the Office of Diversity and Inclusion programming).

The candidate will also play a critical role with compensation management. This will entail analyzing staff compensation terms/conditions, evaluating strategies for equity balances, and performing important salary negotiations with the compensation division of HR that meet the changing environment of PAE.

A minimum of 5 years direct, functional experience required with a master’s degree, or a bachelor’s degree with 9 years’ of experience is preferred, or a combination of 7 year’s functional experience in human resources, diversity training/leadership, learning and development, and compensation can be substituted.

Bachelor’s degree required, combination of education and transferrable experience may be substituted. At least 5 years experience preferred in an academic institution or academic medical environment, with proven success using adult learning principles, organizational development, and effective training and design modalities. SHRM certified HR professional preferred.

In addition, the following list of desired competencies is highly preferred:

  • Experience working in and/or knowledge of diverse communities
  • Effective collaborator
  • Solid, tactful negotiation skills
  • High degree of emotional intelligence
  • Excellent customer service skills
  • Flexibility and adaptability to changing environments
  • Resiliency
  • Ability to establish priorities, work independently and in a team environment
  • Experience working in a large organization with responsibility for a large division’s employee base as their customer
  • A disposition that remains positive under stress and exhibits a sense of humor

Tutoring Specialist

The Tutoring Specialist is responsible for coaching Literacy Pittsburgh’s tutors working with both English language learners (ELL) and college and career readiness (CCR) students to achieve their goals. The specialist supports tutors through training and coaching, student assessment, and the use of curricula. The specialist ensures that students are effectively assessed and that volunteer tutors have the necessary curriculum, materials, and support needed to help adults achieve better lives through learning.

Reporting Relationships: Reports to Director of Volunteer and Community Programs
FLSA Status: Full-time; Exempt
Starting Salary Range: $40,000 to $45,000

Essential Functions:

Curriculum and assessment

  • Develop ELL and CCR tutor learning plans that align with the agency’s curriculum, College and Career Readiness Standards, and English Language Proficiency Standards, and address individual learning objectives.
  • Coach volunteer tutors to support student learning and goal achievement to meet or exceed standards and outcomes. Guide lesson planning and delivery, and coach student learning and goal attainment.
  • Serve as an assessment specialist and an assessment resource to program staff.
  • Interpret standardized and informal student assessments, analyze results, and provide tutor and student feedback to inform instruction.

Tutor training, professional development, and coaching

  • Develop, deliver, and coordinate volunteer tutor professional development opportunities including working with the training coordinator on initial tutor training to ensure a high-quality volunteer experience that leads to strong student outcomes.
  • Maintain the tutor resource hub and provide volunteer training on use of the hub.


  • Work with the Volunteer and Community Program team to plan and coordinate program services, monitor progress and solve problems and ensure program compliance with applicable state, federal, and other grant requirements.
  • Participate with internal agency committees and teams, as well as relevant external partnerships.
  • Represent Literacy Pittsburgh as a subject matter expert.
  • Stay abreast of best practices in adult education instruction and work with the training coordinator to keep tutor training effective and up to date.
  • Works with the Chief Program Officer to plan and manage the annual book budget.
  • All other duties as assigned by the Director of Volunteer and Community Programs.

This position requires use of personal vehicle for local travel.


  • Bachelor’s degree in education or related field
  • Experience teaching adults and knowledge of adult education theory
  • Experience in working with volunteers
  • Flexibility, adaptable to changing needs and schedules
  • Ability to work independently and in a team
  • Demonstrated ability to develop positive working relationships with, build rapport with, and motivate diverse groups of people to achieve their education and career goals
  • Demonstrated organizational skills
  • Proficiency in workplace digital platforms including virtual learning and databases
  • Excellent communication skills, including verbal, written, and public speaking
  • A passion for education and educational programming
  • Strong interpersonal skills, including the ability to build relationships with diverse populations
  • A team player attitude
  • A desire to continually learn and an ability to work in a fast-paced environment
  • Able to work in a non-standard environment

Physical Demands: While performing the duties of this job, the employee is required to stand; walk; sit; bend; use both hands and all digits to type and use mouse; use hands to finger, handle, or feel; reach with hands and arms; and talk and hear. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision and depth perception.

Literacy Pittsburgh invites all applicants to include in their cover letter a statement about how your unique background and/or experiences can contribute to the diversity, cultural vitality, and perspective of our staff, students, volunteers, and supporters.

Deadline: January 3, 2021

Please send cover letter, resume and salary requirements to No phone calls, please.

Student Success Coordinator

The Student Success Coordinator is part of the enrollment team and has the goal of welcoming students and assisting with assessments ensuring that the intake and assessment process is a high-quality experience for incoming students.

Reporting Relationships: Reports to the Enrollment Manager
FLSA Status: Full-time (some evening work required); Exempt
Starting Salary Range: $35,000 – $37,000

Essential Functions:

  • Welcome callers to Literacy Pittsburgh and direct them to the right person or department as needed.
  • Work with the enrollment team to field inquiries from potential students and ensure that students entering the program are welcomed, informed, and prepared to begin classes.
  • Enter student inquiries into Salesforce.
  • As part of the enrollment team, assess students for entry into programs and assist with post-testing.
  • Communicate efficiently with the enrollment and placement coordinators following all testing to ensure swift student enrollment into classes, tutoring options, or distance learning opportunities.
  • Enter assessment data into Salesforce and eData.
  • Assist with or lead student orientation sessions.
  • Provide referrals for students to address barriers and transition needs as related to program participation.
  • Follow agency protocol and processes for effective service delivery.
  • Participate with internal agency committees and teams.
  • All other duties as assigned by the Enrollment Manager.


  • Bachelor’s degree in communications, education, or related field
  • Excellent communication skills
  • Excellent organizational skills
  • Flexibility, adaptable to changing needs and schedules
  • Ability to work independently and in a team
  • Proficiency in workplace digital platforms
  • A passion for education and educational programming
  • Strong interpersonal skills, including the ability to build relationships with diverse populations
  • A team player attitude
  • A desire to continually learn and an ability to work in a fast-paced environment
  • Act 33/34 clearances
  • Able to work in a non-standard environment

Physical Demands: While performing the duties of this job, the employee is required to stand; walk; sit; bend; use both hands and all digits to type and use mouse; use hands to finger, handle, or feel; reach with hands and arms; and talk and hear. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision and depth perception

Literacy Pittsburgh invites all applicants to include in their cover letter a statement about how your unique background and/or experiences can contribute to the diversity, cultural vitality, and perspective of our staff, students, volunteers, and supporters.

Deadline: January 3, 2021

Please send cover letter, resume and salary requirements to No phone calls, please.

ELRC Quality Coach


Trying Together is a Pittsburgh-based nonprofit that supports the work of early childhood by providing advocacy, community resources, and professional growth opportunities for the needs and rights of children, their families, and the adults who interact with them. A fast-paced organization, Trying Together looks for dedicated and passionate staff who bring positivity to their work and a solution-oriented sensibility.


Coaching is inherently relationship-based work. The Allegheny County Early Learning Resource Center Quality Coach supports program administrators, classroom teachers, and assistant teachers and home based child care providers to develop new skills and continuously improve their early childhood teaching practices to achieve higher program quality. The ELRC Quality Coach engages program administration and staff that work with children in a collaborative process that involves observation, reflective communication, professional growth, role-modeling and goal setting.


  • Recognize and build on the existing knowledge and skills of program staff through observation, reflective practice, goal setting and planning.
  • Collaborate with classroom staff and program administration for the purpose of creating a cohesive approach to continuous quality improvement with the program team.
  • Provide one to one and small group coaching to assistant teachers, co-teachers and head teachers to help strengthen child development practices and assure quality programming.
  • Review STARS scores with program leadership team and staff to help identify areas of strength and develop goals for improvement.
  • Provide constructive feedback and support for the purpose of increasing program administration and teacher confidence and competence.
  • Work with the ELRC Coach Coordinator to provide coaching and professional development for classroom teaching teams.
  • Develop and support implementation of an individualized plan that identifies strengths, needs and goals for each program staff.
  • Follow procedure for reporting suspected child abuse.
  • Completes monthly monitoring reports or coaching logs for assigned visits and submits them according to timelines for the purpose of tracking and monitoring.
  • Participates in initial and on-going professional development for the purpose of providing effective coach strategies as well as provide expertise on theory and practices that support child development.
  • Promotes and supports the vision, mission, and goals of Trying Together. To learn more, visit

Additional Knowledge, Skills and Experience:

  • Knowledge of local, state and national systems for early care and education.
  • Willing and able to engage in honest self-reflection about coaching progress and her/his contribution to the process.
  • Ability to work with a diversity of individuals within the same program.
  • Able to foster a program’s capacity building and assume a strengths-based approach.
  • Ability to establish credibility as a resource worthy of the program’s respect and trust.
  • Ability to facilitate a program’s own problem-solving process.
  • Ability to maintain a project timeline and monitor progress toward goals.
  • Must be able to work independently and as a team member.
  • Must be able to interact with others in a positive and professional manner.
  • Acceptance of diversity and ability to work comfortably in a variety of settings.
  • Ability to maintain confidentiality.
  • Good judgment and decision-making abilities.
  • Must demonstrate enthusiasm and flexibility.
  • Must clear full background check and must pass health screening.


  • Bachelor’s Degree in Early Childhood Education or related field required. Master’s degree preferred.
  • Two years early childhood classroom experience and two years at an administrative level in an early care and education setting.
  • Must have a PA state required mentor/coach endorsement.
  • Experience working with adult learners.
  • Excellent written and verbal communication skills.
  • Intermediate to advanced computer skills, Internet and email.
  • Must have a valid PA Driver’s License and proof of insurance.

Required Clearances:

  • Clean Act 33 Child Abuse Clearance.
  • Clean Act 34 Criminal Clearance.
  • Clean Act 73 FBI Clearance.

Physical Requirements:

  • Ability to lift 10-20 pounds


  • Competitive compensation and benefits package.
  • Appreciative inquiry and strengths-based review process.

Interested Applicants:

Submit cover letter and resume with a minimum of three work-related references to Phone calls will not be accepted. Posting will remain open until filled.

Staffing Assistant

Salary: Support Non-Exempt, Level 10 (starting at $44,687)
FLSA Status: Non-Exempt

12 Months

Position Summary:

Pittsburgh Public Schools employs over 4,000 individuals in various capacities to support the academic achievement and strength of character of the 25,000 students we serve. The Talent Management Team in the Human Resources Department is responsible for the recruiting and staffing functions of the organization, and is committed to attracting and retaining a high-performing diverse and talented workforce who holds high expectations for all students.

The Staffing Assistant will support an assigned group of schools and departments in meeting their human capital needs. The Staffing Assistant will provide support to hiring managers in the selection, orienting, and placement of new hires and transfers. The Staffing Assistant will be the Human Resources point of contact for assigned school-based and departmental hiring managers and new hires. The Staffing Assistant will work closely with the Recruitment Specialist as it relates to meeting school-based recruitment needs.


Candidates must be enthusiastic about the fundamental goal of advancing student achievement in an urban public school district. Candidates must be comfortable working on a team committed to better meeting the needs of our student population by increasing the racial diversity and cultural competency of our workforce. We are a hard working team focused on results and expect the pursuit of excellence in all aspects of the organization. In addition, we are seeking candidates with:

  • Bachelor’s degree or equivalent work experience required; Degree in human resources, management, or business preferred.
  • SHRM-CP, SHRM-SCP, PHR, or SPHR certification preferred.
  • Ability to work collaboratively as a team player, under pressure with multiple competing deadlines, and with culturally, educationally, and racially diverse internal and external customers.
  • Demonstrated proficiency in MS Excel, Access, PowerPoint, Outlook, and Word (Applicant Tracking Enterprise, Frontline, and PeopleSoft preferred).
  • Strong analytical skills and an aptitude for data.
  • Demonstrated project management skills, attention to detail, organized and able to meet frequent and changing deadlines.
  • Working knowledge of school system, human resource practices, federal and state employment laws and knowledge around Pennsylvania Department of Education certification requirements.
  • Ability to exercise a high degree of confidentiality, professionalism, poise, tact and diplomacy to accomplish objectives.
  • Ability to innovate, research and think creatively.
  • A capacity to solve problems, to stay organized and manage multiple priorities.
  • Excellent verbal and written communication skills.

*Residency Requirements: City of Pittsburgh Residency Required

Essential Job Functions:

  • Implement the staffing of various positions across assigned schools and departments including, but not limited to, teachers, counselors, social workers, secretarial/clerical employees, nurses, paraprofessionals, project assistants, project managers, substitutes, food service & plant operations workers, athletic coaches, tutors, and playground monitors.
  • Educate, consult and influence hiring managers for the purpose of ensuring human resource practices are implemented in accordance with state and federal regulations, District protocols, and collective bargaining agreements, to ensure positions are filled efficiently, in compliance, and with high-quality candidates.
  • Track and manage permanent vacancies and substitute needs in accordance with Human Resources procedures in order to meet schools’ and departmental staffing needs.
  • Coordinate the selection process, including screening applicants, preparing selection materials, scheduling and/or facilitating interviews, and vetting recommended candidates.
  • Determine and extend employment offers to recommended candidates, ensuring both candidates and hiring managers have clear expectations throughout the orientation process.
  • Ensure all pre-employment documents (e.g. clearances, health appraisal, etc.) are reviewed and tracked appropriately for each new hire.
  • Prepare selection and orientation materials for the hiring process.
  • Conduct New Employee Orientations including presenting to large groups and facilitating a high-volume document review process.
  • Deploy district substitutes to fill assignments requested by schools and departments.
  • Implement the internal transfer season and class size adjustment processes for school-based professionals and paraprofessionals.
  • Handle all staffing inquiries in a responsive, customer-focused manner, providing a comprehensive first line of information and advice.
  • Manage and organize the communications sent and received from shared HR email accounts.
  • Provide regular updates to the Coordinator of Staffing Operations regarding progress towards goals and challenges to meeting goals.
  • Participate in departmental, team, and individual planning and goal- setting.
  • Communicate effectively and confidently at all levels, over the phone, face-to-face, and electronically.
  • Organize and maintain all systems; paper and electronic files.
  • Serve as a backup to generate ID badges in the absence of assigned Human Resources personnel.
  • Participates in meetings with unions as requested to address and resolve staffing concerns and operational processes.
  • Other duties as assigned by supervisor.

# of Jobs: 2
Reports To: Coordinator, Staffing Operations
ADA: The employer will make reasonable accommodation in compliance with the
American with Disabilities Act of 1990.