Program and Events Manager

Passionate about the arts?  Looking for a new challenge and the opportunity to make a difference in your community?  We’re looking for creative, motivated people like you! The Program & Events Manager reports to the Director of Programming and is responsible for the cultivation and maintenance of the theater’s relationships with its rental partners and its audiences. To be successful in this role, they must identify opportunities and strategies to best serve the community, and provide radical customer service to our partners and patrons.

New Hazlett team members embrace the theater’s mission to create dynamic art through innovation and collaboration. We provide vital resources to creators from all backgrounds to enrich our cultural community, and respect and present diverse artists and ideas.  We are committed to eliminating bias with regard to race, sex, gender expression, sexual orientation, ability, heritage, culture, religion and tradition, both on stage and off, and are willing to interrupt behaviors that impede our DEAI efforts.

Essential Duties & Responsibilities:

Partner services:

  • Act as liaison to all partner arts organizations and other presenting organizations for the coordination of performances and special events
  • Foster collaborative relationships with current venue partners
  • Respond to rental inquiries in a timely and professional manner
  • Meet with potential clients and accompany clients during walk-throughs
  • Negotiate, draft and execute client and partner contracts
  • Monitor adherence to contract requirements and payment schedules
  • Prepare final billing and coordinate invoicing and payments with the Business & Finance Manager
  • Attend client production meetings. Work in close collaboration with all partners, clients and the entire New Hazlett team in the planning and successful execution of all events
  • Work with the Director of Programming to design and implement new partner initiatives as directed by strategic plan
  • Establish or maintain working relationships with neighboring community organizations
  • Perform other related duties as are necessary

Patron services:

  • Manage Patron Services Coordinator, who oversees Front of House staff and volunteers, to ensure a professional, hospitable and safe environment during all events
  • Create and maintain theater policies to ensure a positive patron experience
  • Work with Patron Services Coordinator to establish, maintain and, when appropriate, update Front of House standards to ensure a positive patron experience
  • Respond to patron inquiries, requests and concerns promptly
  • Fill in as needed for Patrons Services Coordinator

Administrative responsibilities:

  • Work with the Director of Programming to meet annual financial and occupancy goals
  • Coordinate production schedules, staff, equipment and technical requirements from beginning to end while completing events on time and within budget
  • Coordinate with the Director of Programming to maintain a detailed calendar of events used by the entire organization

Not sure you meet all of our qualifications? Don’t think of this job description as a mandatory, comprehensive list. If you believe that you could excel in this role, we encourage you to apply. Whether you’re new to arts and culture administration, returning to work after a gap in employment, or simply looking to transition, we would love to hear from you. Use your cover letter to tell us about your interest in the arts and what you could bring to this role.


  • High School Diploma or Equivalent

Required Minimum Experience:

  • Minimum of 2 years in a revenue-generating role including contract negotiation
  • Prior patron management or customer service experience
  • Proficiency with Microsoft Office Suite applications
  • Prior supervisory experience

Preferred Experience:

  • Understanding of theater practices is desired
  • Familiarity with ticketing software, such as Audience View, is a plus
  • Experience with CRM software (ie: Salesforce, etc.) a plus

Knowledge, Skills & Abilities:

  • Exemplary customer service skills and enthusiasm for the arts
  • Ability to create, analyze and interpret financial reports
  • Strong organization and time management skills with the ability to multi-task and reprioritize
  • Highly motivated and calm under pressure
  • Excellent computer skills; aptitude to learn new software applications
  • Strong interpersonal skills with a collaborative management style
  • Strong verbal and written communications skills; ability to communicate with a broad range of individuals
  • Creative problem-solving abilities are necessary. Able to quickly identify and provide recommendations on issues
  • Able to work both independently and on teams in a fast-paced environment

Travel Requirements: Access to reliable transportation

Physical, mental demands and working conditions:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

  • An employee in this position works in an office environment. Office equipment will be operated as part of this job.
  • The position frequently requires the employee to work in a theater environment, to communicate well with others both inside and outside the theater (e.g., in person, via telephone, via email).
  • The employee must be able to understand, interpret and analyze data, solve problems, concentrate, and research, use available technological resources and systems (e.g. computer programs), multi-task, prioritize, and coordinate with multiple individuals to complete essential tasks.
  • An employee in this position is required to move throughout the workplace, write and/or type and communicate effectively.

Working Hours: Flexible schedule; some weekly evening and/or weekend shifts required

Number of Direct Reports: One FT direct report, and 8-10 PT indirect reports

Compensation: Compensation for this full-time, exempt position is $48,000-$50,000 plus a comprehensive benefit plan offering health, dental and vision insurance, disability insurance, life insurance, and paid time off.

The New Hazlett Theater is proud to be an Equal Opportunity Employer, and we encourage people from underrepresented backgrounds to apply. We do not discriminate on the basis of race, color, ethnicity, ancestry, religion, national origin, gender, sex, gender identity or expression, sexual orientation, age, citizenship, marital or parental status, disability, veteran status, or other protected class.

Employment is contingent upon your successful completion of a professional, educational and criminal background check. At the time of employment, you must also present documentation indicating that you are legally authorized to work in the United States.  Full Covid-19 vaccination is required, barring a legal exemption

TO APPLY: Apply here with resume, cover letter and three professional references.

Applications will be accepted until February 28. 

Coordinator of Special Events

Job Title: Coordinator of Special Events
Department: Special Events
FLSA Status: Salaried / Exempt

Position Summary: The Coordinator of Special Events assists with the execution, oversight and planning of recurring and one-off special events around Downtown Pittsburgh as well as major events such as Light Up Night and Picklesburgh. This entry level position reports directly to the Director of Special Events while working closely with the Vice President of Special Events and Manager of Special Events. In addition, this position will be responsible for coordinating basic support for non-PDP events in Market Square.

Representative Duties and Responsibilities:

  • The Coordinator will assist with the weekly Farmers Market in Market Square including vendor management, sponsor services and entertainment, including on-site management of the event and part-time staff
  • The Coordinator is responsible for responding to requests for basic support for non-PDP events in Market Square and coordinating support services including invoicing.
  • Manage or support planning and venue operations for recurring special events and activations, such as Yoga in the Square, Lunchtime and Happy Hour concerts, and Saturday Night Market
  • Hands-on execution of events including not limited to: setting up/tearing down tents, tables, and chairs, info tent staffing, power distribution, coordinating vendor locations and parking, sound equipment, lights.
  • Assist with the coordination of PDP’s Kidsplay program throughout the year including programming, partnerships, and on-site management of part-time staff and activations
  • Ensure event sponsorship and funder deliverables are met on-site during events.
  • Assist as needed with planning and operations for PDP’s large-scale events including Picklesburgh and Light Up Night, especially with vendor communications and management
  • Assist as needed with logistical, promotional, and entertainment details for the Holiday Season and Market; followed by on-site staffing during event operations
  • Support Marketing department by assisting with production of annual events including State of Downtown and Annual Meeting
  • Other duties as needed and assigned.

General Skills and Experience:

  • Highly motivated, detail- and results-oriented
  • Professional customer service or related full-time experience strongly preferred
  • Some experience with event execution and working familiarity with basic equipment and logistics preferred
  • Able to manage multiple projects and deadlines
  • Self-directed but able to work collectively as a team player
  • Capable of overseeing a project from start to finish or jumping in mid-stream
  • Willingness to work outdoors in the elements (heat, rain, cold temperatures, etc.)
  • Ability to work irregular and long hours as needed, including early mornings, evenings and weekends
  • Must be able to professionally represent PDP to the public, municipal authorities, sponsor and corporate contacts
  • Able to tactfully enforce rules as needed
  • Adept computer skills in Microsoft Office
  • Excellent oral and written skills necessary to communicate effectively with all levels of staff and outside constituents
  • Resume and professional references required
  • High School degree required, some college preferred

Salary Range of $31,000 to $36,000, commensurate with experience, along with a comprehensive benefits package.

The PDP compensation includes health insurance, Flexible Spending Accounts, 401k, life insurance, short and long-term disability, and a Healthy Ride PGH membership.

Resumes & Cover Letters for the Coordinator of Special Events will be considered on a rolling basis until the position is filled and should be submitted to:

Board Member

Sharpsburg Neighborhood Organization (SNO) is a 501(c)(3) nonprofit organization that strengthens and engages the community of Sharpsburg, PA, through local stakeholder organizing, community events and workshops, and resident engagement. SNO’s efforts are guided by the Sharpsburg Community Vision Plan ( and four core principles:

  • Engage residents—regardless of race, background, sex, orientation, income level, religion, or ability—in an inclusive, visionary community planning process and empower them to lead and participate in local projects and initiatives.
  • Improve the quality of life in Sharpsburg by promoting responsible, affordable, and equitable property ownership and development that serves the needs of the community and provides a safe environment for renters and homeowners.
  • Strengthen connections between the community and nature by encouraging the development of a sustainable and connected riverfront that is integrated with the community, improved green infrastructure to manage stormwater and pollution, and expanded access to public green space.
  • Promote community-oriented economic development that honors and preserves the unique character of Sharpsburg by engaging local businesses and attracting targeted investment that serves the needs of the community and its residents.

SNO is seeking a volunteer to serve as a member of the SNO Board of Directors.

Duties include:

  • Serving as a representative in the community and broader region for Sharpsburg Neighborhood Organization;
  • Planning, promoting, and attending community events throughout the year;
  • Serving on at least one board committee;
  • Guiding the governance and overall strategy of the organization and its work in Sharpsburg and the region.

Time Commitment: 6 board meetings annually (every other month) in Sharpsburg, as well as meetings with sub-committees of interest and executive director on an as-needed basis.

To apply for this position (or for more information), please email your resume and a letter of interest to

Front Desk Receptionist

At Greater Pittsburgh Community Food Bank, we’re committed to diversity, equity, and inclusion. Our organization grows and succeeds when all members of the community, where we live and serve, have a seat at the table to help us ensure all of our neighbors have enough to eat. We invite candidates from all diverse backgrounds, including but not limited to race, gender, sexual orientation, abilities, etc., to join our team.

Summary of the Position:

The Front Desk  Receptionist is the first point of contact many people have with Greater Pittsburgh Community Food Bank and handles the flow of visitors, calls and communications through the Food Bank in an accurate, high quality and timely manner.

The incumbent should demonstrate passion for social services, provide outstanding customer service, demonstrate empathy, enthusiasm and perseverance and embody the respect we have for people we serve as well as for our partners and community members who join us in this effort.

This position also serves as a administrative assistant for the Human Resources Department, completing basic clerical task.

Front Desk Duties and Responsibilities:

  • Serve visitors by greeting, welcoming, directing and announcing them appropriately
  • Answer, screen and forward any incoming phone calls via a multi-line telephone system
  • Ensure that guest and staff are taking their temperatures as they enter the facility
  • Receive and sort daily mail/deliveries; maintain postage machine; train pertinent staff in outgoing and incoming mail procedures
  • Maintain security by following procedures and controlling access (monitor logbook, issue visitor and volunteer badges)
  • Update appointment calendars and schedule meetings/appointments
  • Perform other clerical receptionist duties such as filing, photocopying, collating, faxing etc.
  • Data entry, data maintenance, and some cross-departmental office support
  • Maintain an adequate supply of all common office supplies
  • Maintain schedule of front desk coverage
  • Create ID badges for new staff
  • Maintain a clean and welcoming area for our guest
  • Take the mail to the post office daily


  • Excellent communication skills both written and verbal
  • Excellent customer service
  • Proficient using Microsoft Office
  • Ability to be resourceful and proactive in dealing with issues that may arise
  • Ability to keep calm, organize, multitask, prioritize and work under pressure
  • High School Diploma required
  • Employee must pass Act 33 and Act 34 Background checks
  • Ability to move or lift 25-50 pounds


The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all responsibilities, duties, and qualifications required of employees assigned to this job.

How to Apply:  Go to click apply, create a login, fill out our online application and attach resume and cover letter.

Event Manager

Our mission is to convene and connect people around global issues to build a thriving, competitive, and inclusive Pittsburgh. Serving more than 2,500 students and 1,500 community members each year, the Council has established itself in its 90-year history as a regional asset in global learning. We envision a globally minded and globally connected world that is equitable and just for all.

Position Summary

Reporting to the President and CEO, the Event Manager leads planning and implementation for all Council public programs, while also coordinating select large scale events with youth. Your role is essential to making it easy for our community to engage in meaningful opportunities with the Council. This position is full-time at 40 hours per week and will be a combination of remote and in-person work as the Council returns to in-person meetings and events in 2022. Proof of COVID-19 vaccination required.


  • Conduct short and long-term planning; brainstorm and develop topic focus, implement high-quality events that are relevant, inclusive, informative, and memorable
  • Collaborate across teams in the design of marketing and promotional materials
  • Grow event partnerships, cultivate relationships, and advance programming goals as outlined in our strategic plan and aligned with our theory of change
  • Track project budgets and event goals, lead vendor relationships, identify prospective venues
  • Develop event surveys, oversee post-event debriefs, apply continuous improvement lens
  • Perform other duties, as required, to fulfill the mission of the Council

Qualifications & Skills

  • Multi-tasker, highly organized, attention to detail and deadlines
  • Understands the art of gathering
  • Communication and marketing skills
  • Genuine interest in global issues (e.g. diplomacy, human rights, resilience, immigration)
  • Bachelor’s Degree and/or a minimum 5 years relevant event planning experience with a demonstrated interest in and understanding of international affairs
  • MS Office, Google Workspace, and other platforms such as Slack and Airtable to support communication and project management

Other Specifications

  • A laptop or personal computer, reliable access to WiFi, and phone are required, including comfort using virtual platforms such as Zoom, Google Hangouts, and others
  • Valid driver’s license and/or ability to commute to work-related events across the Pittsburgh region is required

Organizational Core Values

INCLUSION We celebrate and embrace diverse lived experiences. We invest in relationships, elevate youth voice, and value all perspectives because we know a collaborative approach to our work is necessary to embody antiracism and pursue equity.

INQUIRY We lead with curiosity. We ask questions and prioritize reflection as we strive for continuous improvement. We allow ourselves and those around us to be vulnerable in the pursuit of learning and growth.

INITIATIVE We take action to solve problems. We meet challenges with a “can do” attitude, push ourselves to reimagine what could be, and take smart risks to find new opportunities and ways to be of service to others.

INTEGRITY We build on a foundation of trust and reliability to consistently deliver quality. We take the time to prepare, hold ourselves and those around us accountable, and take a mindset of alignment and shared purpose into everything we do.

Compensation & Benefits

  • Salary is in the $45,000 to $50,000 range, based on experience
  • Competitive insurance package
  • Generous paid time off, including Federal Holidays and personal days
  • Professional development opportunities
  • Flexible teleworking

To Apply

Candidates should send a resume and cover letter to with Event Manager in the subject line. In addition, please attach a writing sample that highlights why you are a fit for this role (e.g. partnership email, run of show, task list) — pick just one example for this stage.

Applications are due by Monday, January 31st.

The World Affairs Council of Pittsburgh is proud to be an equal opportunity employer. We are committed to a culture of inclusion that celebrates and recognizes the strength in our diversity. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, marital status, age, disability, national or ethnic origin, veteran status, or any other characteristic protected by law.

Member Recruitment Specialist

Location: Covers southern Allegheny County; full-time remote option available; must live and travel throughout Allegheny County, PA;

Girl Scouts is the preeminent leadership development organization for girls in kindergarten through twelfth grade, and our mission is to build girls of courage, confidence, and character. At Girl Scouts Western Pennsylvania, we’re committed to providing every girl the chance to practice a lifetime of leadership, adventure, and success.

The Member Recruitment Specialist is responsible for recruiting new girl and adult members within an assigned region.  The incumbent will work within the community to build visibility for Girl Scouts, promote the Girl Scout experience, and will understand the needs of their assigned region to best support the growth of membership within that region.

Essential Functions:

  • As a member of the recruitment team, you will work with other Recruitment Specialists and volunteer recruiters to generate excitement about and increase awareness of Girl Scouting.
  • Increase awareness to positively impact membership growth by engaging in the community, working with schools, school districts, faith-based institutions, businesses, etc. and cultivate community contacts to educate on the Girl Scout curriculum and generate leads resulting in membership growth;
  • Design and implement effective recruitment strategies for girl and adult membership growth in targeted areas to meet goals and objectives by researching market data, membership trends, diversity benchmarks and other information relevant to designated geographic areas;
  • Meet individual membership goals and promote the Girl Scout mission by hosting recruitment events in designated areas: including in-person meetings, back to school and troop sign up nights, presentations, and networking opportunities;
  • Work with and support volunteer recruiters in assigned area to ensure coordinated recruitment efforts, consistent approach and messaging from volunteers on the Girl Scout mission;
  • Identify marketing, advertising, and public relations opportunities that will effectively and efficiently promote the Girl Scout brand and enhance recruitment efforts;
  • Responsible for all activities related to the entry and maintenance of council records pertaining to Girl Scout membership registration from events through all steps of the registration and placement process;
  • Ensure Girl Scouting is open to all girls and adults;
  • Reports to the Director of Member Recruitment;


  • Bilingual applicants who can speak Spanish are preferred;
  • Degree in marketing, communications, sales, related field or equivalent professional experience;
  • 2 years of work experience in related field of work with proven member recruitment and customer engagement;
  • Ability to work independently, manage multiple projects and meet deadlines;
  • Top notch communicator and can confidently present to large groups;
  • Strong computer skills in Microsoft Office, Outlook and ability to learn new systems;
  • Must be organized, detail orientated, and customer focused;
  • Ability and willingness to work primarily on-the-road with minimal time in office;
  • Potential candidates should be comfortable traveling throughout the designated areas on a regular basis;
  • Full-time position with a minimum of 35 hours a week with additional hours during peak recruitment months of August – Nov and Feb – May;
  • Able to work flexible hours to include days, some evenings and some weekends;
  • Have reliable transportation;


When joining Girl Scouts Western Pennsylvania in a regular full-time position, you are eligible for our full benefit package options which include the following:

  • Health, dental and vision insurance
  • Life and Long-term disability insurance
  • Voluntary supplemental benefit options: short-term disability, cancer insurance, life insurance, and accident insurance
  • 401(k) plan, pre-tax and ROTH options, and employer match
  • A generous paid time off policy
  • 14 paid holidays annually (business closure between December 24-Jan 1)
  • Paid Parental Leave
  • Paid Sick Leave
  • FSA options for medical, dependent care, and parking expenses
  • Employee Assistance Program

To Apply:

Girl Scout Alumnae welcome to apply.

Submit cover letter and resume to

Event Manager

The Westmoreland Museum of American Art is at an exciting moment and looking for an enthusiastic events professional to take our Museum event and outside rental programs to the next level as the Full-Time Events Manager.

The Event Manager supports the Director of Visitor Experiences and Events and is responsible for the planning, prioritizing and coordinating of  all aspects of the Museum’s special events and private rental events. This individual will manage the Museum events calendar as well as collaborate with other Museum Teams, volunteers and independent contractors on event set-ups and during events. Responsibilities will be performed in support of the Museum’s mission, policies and procedures, with an emphasis on exceptional customer service. The Manager helps to create a positive and enjoyable experience for all guests while ensuring Museum property is always kept safe, clean and properly maintained.


  • Responsible for managing all rental inquiries, scheduling site visits, meeting with potential renters, planning event details, working events, and maintaining files as needed for Museum private rentals.
  • Coordination, planning and execution of Museum and rental events in collaboration with Director of
  • Visitor Services and Events, Visitor Services Team , Events Team, and Facilities Teams.
  • Provide excellent customer service, reflecting the mission and values of the Westmoreland.
  • Maintains an enjoyable, safe, clean and well organized event by:
    • Executing table and chair set up and breakdown
    • Executing food and beverage preparation, setup and clean up
    • Managing staff, volunteers and independent contractors for event
    • Cleaning, recycling and ensuring a clean environment at all times
    • Placing event décor, linens, table settings, etc.
    • Greeting vendors and guests and directing them as appropriate
    • Enforcing venue policies and procedures
    • Answering questions and providing directions
  • Follows Museum safety procedures in performing all duties of the job.
  • Performing other duties as assigned by the Director of Visitor Experiences and Events.


  • 3 years minimum experience working with the public in a special events setting, experience in the hospitality industry preferred.
  • Willingness and flexibility to work with a diverse population of guests, vendors, clients and staff.
  • Dependable, prompt and must have reliable transportation to arrive on time.
  • Must be able to work independently and collaboratively as part of a team.
  • ServSafe and Ramp certification preferred.
  • Willingness to work long and irregular hours including various days, evenings, weekends and holidays as needed.


  • Must be able to stand for long periods of time.
  • Must be able to lift and carry items up to 50 lbs.
  • Must be able to work in a fast paced environment.

Employment offers are contingent upon satisfactory verification FBI fingerprint, PA Child Abuse (Act 33) and PA Criminal (Act 34) Clearances.

The Museum is committed to creating a diverse work environment and is proud to be an equal opportunity employer. The Museum does not discriminate on the basis of race, color, religion, creed, sex, national origin, age, physical or mental disability, marital status, veteran status, gender identity or expression, or any other category protected under applicable federal, state, or local law. We encourage individuals of all backgrounds to apply.

Assemble Board of Directors

January 2022-December 2024 Term – Board of Directors Position Description

Assemble, a nonprofit dedicated to fostering learning and creativity, is searching for committed and enthusiastic individuals to join its Board of Directors.  As ambassadors of Assemble, our Directors provide leadership in the oversight and execution of Assemble’s strategic plan.  It is important that Directors share Assemble’s vision for arts, STEAM education, the Maker movement, and community outreach.  Director candidates should be ready to work collaboratively as part of a working Board while striving to become a governing Board.  Directors are required to participate in at least one committee, each of which meets on a monthly basis or as needed.

Vision:  Assemble envisions neighborhoods of empowered, diverse people who create, connect, learn, and transform together.

Mission:  We build confidence through making by uniting communities of artists, technologists, makers, and learners.

Assemble’s Directors serve 3-year terms and are eligible for reappointment for 1 additional 3-year term for a total of 6 years.  Board meetings are held 6 times a year in the odd-numbered months.  Directors are required to attend — either in-person or virtually — all 6 of the Board meetings and the Board Retreat in addition to the committee meetings.  Directors are expected to consider Assemble to be a philanthropic priority and to make and solicit annual gifts that reflect that priority.

Special consideration will be given to candidates who possess any of the following qualifications:

  • Dedication towards Diversity, Equity, Accessibility, Inclusion, and Justice practices
  • Identifying as BIPOC, LGBTIQIA+, or as an intersectional person of oppressed identities
  • Experience or skills in one or more of the following:
    • Legal expertise for nonprofit organizations
    • Human resources management and procedures
    • Non-profit accounting, finance, and experience setting up an endowment fund
    • Operations, policy development, and public health expertise
    • Leadership for strategic planning for growth and succession experience
  • Interest in leading fundraising and friend-raising events to build Assemble’s donor base
  • Interest and ability to build Assemble’s family of supporters, fans, and participants
  • Connections to the Garfield/Friendship/Bloomfield community as a resident or via allied organizations
  • Connections to the Technology, Art, and Creative Industries

If you have questions regarding a position or the commitment involved, please contact Brett Fulesday, Board President, at  If you are interested in joining Assemble’s Board of Directors or a committee, please send an email of interest and a resume to by November 12.  No phone calls, please. If you are interested in learning more about Assemble, please join us for one of our meet and mix events:

Community Engagement Coordinator

At Greater Pittsburgh Community Food Bank, we’re committed to diversity, equity, and inclusion. Our organization grows and succeeds when all members of the community, where we live and serve, have a seat at the table to help us ensure all of our neighbors have enough to eat. We invite candidates from all diverse backgrounds, including but not limited to race, gender, sexual orientation, abilities, etc., to join our team.

Summary of Position: Organized, detail-oriented team player with passion for providing excellent service for internal and external customers while creating rewarding, fun and meaningful experiences that connect community members with Food Bank’s mission to feed people in need and mobilizing the community to end hunger.

Shares primary responsibility with one or more Community Engagement Coordinator(s) for recruiting, orienting and placing an average of 7,000 volunteers per year in action with the Food Bank and growing that number in support of our strategic goals.  Also occasionally supports volunteer efforts of key Food Bank partners and the Community Fundraising team for fundraising events. Foster relationships with volunteers to aid the stewardship process.

Community Engagement Coordinator must be able to anticipate project needs, discern work priorities to meet deadlines, thoughtfully receive supervision and feedback and have strong interpersonal communication skills to work and communicate effectively with a diverse group of people.  Position requires an individual who is willing to work a flexible schedule that includes evenings and weekends.

The incumbent must also be outgoing and enjoy working in a fast-paced, evolving environment, and demonstrate the ability to embrace the Food Bank’s commitment to treat all people with equity and respect.

Key Responsibilities:

Volunteer Engagement

  • Coordinate and schedule volunteers on an on-going basis, or a single event, to provide necessary support for the Food Bank while providing meaningful stewardship and cultivation of Food Bank supporters.
  • Raise awareness and develop volunteer pool through various marketing tools including a volunteer database, email blasts and other communications; participation in community events; and by working with organizations that provide volunteers.
  • Maintain volunteer participation through regular communication, scheduling, record keeping and acting as liaison between the Food Bank and volunteers.
  • Ensure appropriate staff coverage in all programs and events where Food Bank volunteers are scheduled.
  • Work cooperatively with all Food Bank departments to ensure an efficient and successful volunteer program.

Planning and Execution

  • Actively solicit groups, companies, and organizations to ensure that the interests of volunteers are served and that the Food Bank remains well staffed.
  • Work closely with Decision Support Analysts to effectively and efficiently institute the volunteer program solution, Salesforce.
  • Work closely with Repack and Distributions staff to coordinate volunteer scheduling with particular project and assist with proper training.
  • Provide seamless communication between the Advancement and Operations departments.
  • Act as a backup for the acceptance of food donations.
  • Coordinate an annual recognition event for volunteers.

Fundraising and Event Planning and Production

  • Participate in the solicitation, cultivation and stewardship of corporate and community fundraising partners that are engaged as volunteers.
  • Serve as key resource in planning and executing special events.
  • Propose new ideas to improve the event planning and implementation process.
  • Serve as liaison with vendors on event-related matters.
  • Assist with managing on-site production and cleanup for events as necessary.


  • Bachelor’s degree preferred in a relevant field or equivalent experience.
  • At least two years of experience in a non-profit work environment, preferably with a record of successful relationship management with either volunteers, employees or donors.
  • Excellent organizational, communication and writing skills; strong interpersonal skills; ability to work both independently and as part of a team.
  • Ability to maintain positive attitude and work environment; ability to work with a diverse group of people.
  • Ability to work with communities to engage and recruit volunteers through various channels.
  • Experience working with fundraising or CRM database(s), project management software, electronic calendars, Microsoft Office Suite including Word, Excel and PowerPoint preferred.
  • Valid drivers’ license.
  • Must be willing to work a flexible schedule that includes evenings and weekends.
  • Must be able to pass Act 33 and 34 clearances.


The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all responsibilities, duties, and qualifications required of employees assigned to this job.

How to Apply:  Go to click apply, create a login, fill out our online application and attach resume and cover letter.

External Affairs Coordinator

Adagio Health Inc is looking to hire a full-time External Affairs Coordinator for its Pittsburgh, PA central office.


Adagio Health offers daylight hours with no nights, weekends, or holidays. We offer affordable healthcare and insurance coverage, a 403(b)-retirement plan with immediate vesting in Adagio’s contribution, and professional development reimbursement.


Since 1971, Adagio Health has been providing affordable, high-quality health and wellness services and support in western Pennsylvania. In recent years, our footprint has expanded to include counties in West Virginia. Most of the 100,000 patients and clients receiving services at Adagio Health are women who are uninsured and underinsured. Adagio Health serves women and their families in predominantly rural communities where access to healthcare services is scarce. Adagio Health’s services include family planning and reproductive healthcare, breast and cervical cancer screenings and early detection programs, access to nutritional food, healthcare referrals, education and breastfeeding support to new moms, prenatal care, and education on topics such as healthy relationships and substance abuse.


The External Affairs Coordinator works on a variety of activities, which include organizing, maintaining, and tracking internal files and fundraising database; assistance with marketing and media buys; tracking and organizing External Affairs invoices for Accounts Payable team; organizing promotional items for Adagio Health; assisting with website updates; researching and updating organizational fact sheets; organizing and assisting with outreach events and appearances, and providing direct administrative support to Director of Development and Chief of External Affairs.


  • Bachelor’s degree and 1-2 years related professional experience (including internships.)
  • Fluency in English and strong writing skills.
  • Experience in event planning and meeting preparation
  • Experience with databases, spreadsheets, and presentations
  • Ability to organize time and manage diverse activities
  • Proven organizational skills and attention to detail
  • Interest in marketing, communications, and development
  • All applicants must be fully vaccinated for COVID-19 and provide proof of vaccination upon hire.


We understand your time is valuable and that is why we have a very quick and easy application process. If you feel that you would be right for this job with our nonprofit community health organization, please complete a full application on our company website using the link:

Adagio Health strives to create a culture where every employee feels respected and included. We believe teams with diverse backgrounds, experiences and perspectives create better outcomes. We want every employee, regardless of their role in the organization, to have a sense of pride and belonging and a shared commitment to excellence. We make employment decisions based on job related criteria, regardless of age, sex, race, gender identity or expression, color, national origin, sexual orientation, or any other non-work related criteria. EEO/M/F/D/V employer.