Volunteer & Events Coordinator

BikePGH, a nonprofit bicycle and pedestrian advocacy organization, is seeking a highly organized individual with excellent communication skills to coordinate volunteers and event logistics. If you are passionate about biking and walking, active transportation, and engaging the community through events such as OpenStreetsPGH, PedalPGH, The WMNBikePGH Summit, Bike Anywhere Week, and more, this is your chance to make a difference in the lives of thousands of Pittsburghers.

BikePGH is committed to equity, diversity, and inclusion not only in how we shape our strategic goals and organizational work but who we employ on our staff and the volunteers on our board of directors. In recruiting for our organization, we welcome the life experiences that are shaped in part by, education, race, color, national origin, religion, gender, gender identity or expression, sexual orientation, genetics, disability, age, languages spoken, or veteran’s status.

Title: Volunteer & Events Coordinator
Position: Full-time, Exempt
Target Start: June 2021
Salary: $34,000 – $39,000 annually depending upon the relevancy of experience Hours: On average 40 hours per week, Often M-F 9-5 plus some work on weeknights and weekends in order to attend events.
Benefits: Full-time benefits include medical, vision, and dental insurance as well as generous PTO and 401(k) benefits as outlined in BikePGH’s employee manual.
Reports to: Events Director
Mission: BikePGH is transforming our streets to make biking and walking commonplace for all Pittsburghers in order to improve our quality of life and reduce the harmful effects of car dependence in our communities.

Essential Functions and Duties: 

Volunteer Management 

  • Recruit and retain volunteers and through a monthly newsletter, email, and in-person communications;
  • Schedule and communicate with volunteers;
  • Manage volunteers at BikePGH events and monthly volunteer nights;
  • Keep accurate records of volunteers and volunteer hours in a database;
  • Create documents such as guides, maps, and instructions for volunteer use at events;
  • Coordinate volunteer appreciation events.

Community Outreach for Events

  • Build and maintain relationships with neighborhood constituents, businesses, and community groups;
  • Represent BikePGH events at community meetings;
  • Plan on-the-ground community outreach as it relates to BikePGH events;
  • Keep accurate records of communications with community contacts;
  • Work with the communications team to create digital and print materials to share information about events.

Event Coordination

  • Recruit, select, coordinate, and communicate with partners and vendors participating in events. Manage partners and vendors on the event day;
  • Assist Events Director with logistics with City departments, police, Port Authority, PennDOT, RoadSafe, and rental suppliers as it relates to events;
  • Create documents such as route maps, diagrams, and information sheets to communicate about events with government agencies, event participants, and the general public;
  • Maintain detailed logistics spreadsheets for OpenStreetsPGH and PedalPGH, and implement plans on the event day.

Knowledge, Skills & Abilities:

  • Excellent written and verbal communication skills;
  • Excellent organizational and planning skills;
  • Ability to prioritize and multitask effectively;
  • Ability to work independently as well as within a team;
  • Comfort and confidence with public speaking and presenting information to the general public;
  • Passion for the mission of BikePGH and a strong interest in bicycle and pedestrian advocacy.
  • Natural ability to make people feel welcome, appreciated, and part of a community.

Experience & Education Requirements:

  • Volunteer recruitment, scheduling, and coordination;
  • Community organizing and community engagement;
  • Bachelor’s degree preferred;
  • Valid Driver’s License.

Working Conditions & Physical Demands: 

  • Work is typically performed in an office setting but currently working remotely due to the COVID-19 pandemic;
  • Travel within the community and to BikePGH events will be required when safe to do so;
  • Occasional evening and weekend work will be required;
  • Utilizes normal speech and hearing necessary for extensive conversation;
  • Varied activities including sitting, reaching, bending, lifting up to 30lbs, pushing/pulling, walking, or assisted walking via wheelchair or mobility device.

The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

How To Apply:

Write a compelling cover letter and submit it along with a resume. Be sure to mention where you saw the opening advertised.

Applications will be reviewed on a rolling basis through mid-May 2021 and considered until the position is filled. The ideal candidate would start employment no later than mid-June 2021.

By email:

Please send an email with a cover letter and resume to jobs@bikepgh.org with “Volunteer & Events Coordinator” in the subject line.

By mail:

Please enclose your resume and cover letter in a sealed envelope and mail to:

BikePGH
188 43rd Street, #1
Pittsburgh, PA 15201

Events Manager

SUMMARY/OBJECTIVE:

The National Aviary is seeking a dynamic and experienced events management professional to take its existing facility rentals program to new heights. With the recent completion of “The Garden Room,” a dazzling new four seasons event space, the Events Manager will work closely with National Aviary leadership to build an invigorated, revenue-driving year-round facility rentals program. The Events Manager works closely with members of the Guest Operations department to ensure smooth and consistent customer service and with other teams throughout the organization to develop and execute effective and timely strategies to boost special events at the National Aviary.

The main responsibility of the Events Manager is to manage the facility rentals department, including supervision of the Events Coordinator. This position is responsible for meeting facility rental sales goals. The Events Manager coordinates in-house catering, manages the relationship with the caterer, develops facility rental process and systems, and interfaces with clients as needed. This position has oversight of the National Aviary’s footprint on the Pittsburgh event rentals market. The Events Manager also manages logistics for National Aviary fundraisers.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

  • Manages the Facility Rentals Department using sound business strategy, continually evaluating and improving strategies, goals, and results.
  • Develops strategies around all facility rentals opportunities, including:
    • Managing and developing pricing structure and sales materials.
    • Determining media outlets to focus marketing budget.
    • Facilitating regular targeted messages or other strategies that effectively garner business on an ongoing basis.
    • Developing and continually refining key sales messages and positioning.
    • Monitoring “review” web sites (the Knot, Wedding Wire, etc.) and using information to make improvements as well as share positive feedback.
    • Ensuring 24/7 coverage for inquiries and ensuring responses are made within 24 hours.
  • Plans all logistical needs for high profile National Aviary events such as Night in the Tropics and spring and fall mini-fundraisers, including vendors, rentals, layout, décor, staffing, entertainment, and other needs within the designated budget.
  • Manages all logistics for late night events (i.e. Holiday Lights and Late Nights) and high visibility events such as ribbon cutting ceremonies, VIP event rentals, donor events, and other similar events.
  • Manages departmental requests for internal events and high profile meetings, including overseeing scheduling, set-up, fulfilling in-house catering needs, and ensuring consistent quality.
  • Maintains Events Department staff by recruiting, selecting, orienting, and training employees.
  • Accomplishes departmental goals by communicating job expectations; planning, monitoring, and appraising job performance; and coaching, counseling, and disciplining employees. Carries out supervisory responsibilities in accordance with the National Aviary’s policies and applicable laws.
  • Breaks down overall sales goal into realistic weekly, monthly, and quarterly goals based on historical facility rental trends and sales strategy.
  • Streamlines processes with clients, including callbacks, in-person meetings, coordination with internal caterer, contract finalization, and feedback.
  • Assists in managing relationship with contracted internal caterer, streamlines catering processes, and meets with them regularly to ensure excellent response time, satisfaction with clients, and coordination and execution of sales strategies.
  • When other events staff is not available, meets with potential clients, conducts site visits, and supervises events.
  • Attends tradeshows and networking events as appropriate to boost business.
  • Completes general daily administrative duties as necessary.
  • Ensures all clients have a positive experience through cultivation, follow-up, and overall professionalism.
  • Develops and upholds organizational policies and practices to minimize organizational risk before, during and after events.
  • Works closely with Buildings and Grounds Department to meet the needs of our clients and of the organization.
  • Obtains necessary contracts and insurance documents with third parties.
  • Available to events staff to help troubleshoot emergency event needs.
  • Serves as a Responsible Party; adheres to all National Aviary policies and protocols.
  • Interacts with visitors utilizing National Aviary Visitor Engagement protocol.

Reasonable Accommodations may be made to enable individuals with disabilities to perform the essential functions.

OTHER DUTIES:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for their job. Duties, responsibilities, and activities may change at any time with or without notice.

SUPERVISORY RESPONSIBILITIES:

  • The Events Manager supervises the Events Department staff.
  • While leading an event, the Events Manager supervises all event staff from setup to teardown including Buildings & Grounds, Animal Programs, security, etc.

SKILLS AND QUALIFICATIONS:

  • Excellent written and oral communication skills, telephone skills, organization, and interpersonal skills
  • Demonstrated skills in sales as well as managing the sales process
  • Ability to assess and prioritize multiple tasks and demands while meeting deadlines
  • Ability to exercise sound judgment in various situations
  • Ability to maintain a calm and courteous demeanor under pressure
  • Ability to manage, train, coach, and motivate employees
  • Ability to interact and communicate with a variety of audiences in a professional, clear, and engaging manner to ensure organizational needs and event needs are met
  • Proficient with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
  • Strong leadership, team management and project management skills with experience in managing simultaneous projects in a fast-paced environment

EDUCATION AND/OR EXPERIENCE:

  • Bachelor’s Degree in related field
  • Five years related experience
  • Supervisory experience preferred
  • Equivalent combination of education and experience will be considered

OTHER REQUIREMENTS:

  • Satisfactory Pennsylvania State Police Criminal Record Check and Child Abuse History Certification
  • Satisfactory FBI Criminal Record Check
  • Valid Driver’s License and ability to pass Department of Motor Vehicles check

PHYSICAL DEMANDS:

While performing the duties of this job, the employee constantly moves around the facility, including under and around equipment and furniture. The employee occasionally moves objects weighing up to 50 pounds.

WORK ENVIRONMENT:

Work environments will include chilled or humid environments, public areas where the noise level may be loud, outdoors where work may need to be done in inclement weather conditions, including extremes of temperature and precipitation, and climate-controlled office spaces.

POSITION TYPE/ EXPECTED HOURS OF WORK:

This is a full-time position. Candidate must be available to work a typical event management schedule on a weekly basis, including evenings and weekends.

Event Sales Administrator

Phipps Conservatory and Botanical Gardens is empowered by its mission to inspire and educate all with the beauty and importance of plants; to advance sustainability and promote human and environmental well-being through action and research; and to celebrate its historic glasshouse.

As one of the nation’s oldest and largest Victorian greenhouses, Phipps provides the perfect location for any special event.  Phipps is seeking a full-time Event Sales Administrator to provide administrative support for Conservatory rentals.  The Event Sales Administrator will promptly respond to Event Sales emails and telephone inquiries, providing potential clients with an excellent guest experience; enter rental reservations and prepare contracts for clients; assist Event Sales Supervisors on the day of events; maintain department records and assist with data reporting, among other responsibilities.

The qualified candidate must have exceptional guest service, administrative and organizational skills and the ability to work in a fast-paced environment. Weekend, evening and holiday availability is required.  Associate’s degree in related field and previous experience in events preferred; a valid driver’s license is required.  Phipps offers a competitive compensation package, strong benefits and unique atmosphere.

Qualified candidates should email a resume, cover letter and salary history to hr@phipps.conservatory.org or mail to Phipps Conservatory and Botanical Gardens, Human Resources Department, One Schenley Park, Pittsburgh, PA 15213.  No telephone calls, please.

 

For more information about Phipps, please visit our website: www.phipps.conservatory.org.

 

Phipps Conservatory is an equal opportunity employer.

Event Sales Supervisor

Phipps Conservatory and Botanical Gardens is empowered by its mission to inspire and educate all with the beauty and importance of plants; to advance sustainability and promote human and environmental well-being through action and research; and to celebrate its historic glasshouse.

As one of the nation’s oldest and largest Victorian greenhouses, Phipps provides the perfect location for any special event.  Phipps is seeking a full-time Event Sales Supervisor to manage the onsite organization and oversight of events. This events professional will manage client relationships and coordinate all event details with Phipps staff and vendors prior to events, determining logistics and floor plans. The Event Sales Supervisor will provide direction on the day of events, ensuring a magical guest experience.

The qualified candidate must have exceptional guest service and organizational skills and the ability to work in a fast-paced environment. Bachelor’s degree in related field and previous experience managing events is required. Weekend and evening availability is required. Phipps offers a competitive compensation package, strong benefits and unique atmosphere.

Qualified candidates should email a cover letter, resume and salary history to hr@phipps.conservatory.org or mail to Phipps Conservatory and Botanical Gardens, Human Resources Department, One Schenley Park, Pittsburgh, PA 15213.  No telephone calls, please.

 

For more information about Phipps, please visit our website: www.phipps.conservatory.org.

 

Phipps Conservatory is an equal opportunity employer.

Treasurer

AIGA Pittsburgh is looking for a Treasurer to join our executive board.

Our board members are all volunteers. This is a volunteer position.

As the largest community of design advocates, we bring together students, educators, practitioners, enthusiasts, and patrons – across three rivers and 90 neighborhoods – to amplify and give voice to the vision of a collective future. We do this through education, networking, professional, and personal development. We want creativity to be accessible to all who seek it.

Ideal Treasurer will:

  • Bring ideas to the table to help grow our funds so we can be more effective in service to our creative community
  • Guide the board on financial planning
  • Keep financial accounts in good standing
  • Prepare and disburse a monthly Treasurer’s Report at each Board meeting
  • Record revenue and expenses associated with each Chapter event or activity
  • Support chapter mission and other board activities

As you read the role description, keep in mind that you will have the opportunity to shape how you serve the local design community. We welcome new ideas and want to explore new ways of moving our city forward. We hope you will join our team!

—–

AIGA Pittsburgh is in affiliation with AIGA. As the oldest and largest professional membership organization for design—with more than 70 chapters and more than 25,000 members—AIGA advances design as a professional craft, strategic advantage, and vital cultural force.

New Troop Engagement Coordinator

Location: Pittsburgh

Girl Scouts is the preeminent leadership development organization for girls in kindergarten through twelfth grade, and our mission is to build girls of courage, confidence, and character. At Girl Scouts Western Pennsylvania, we’re committed to providing every girl the chance to practice a lifetime of leadership, adventure, and success.

Position Description/Essential Functions:

The New Troop Engagement Coordinator guides, mentors and supports new troop leaders through their first year of participation in Girl Scouts.  You are the first point of contact for prospective and new troop volunteers to welcome them to the organization, coordinate their connection to key staff and volunteers, provide training support, and ensure they are equipped and empowered to lead girls through the Girl Scout Leadership Experience. As subject matter expert of the new troop leader first year experience, you foster a positive and motivational relationship with volunteers that is critical for new member retention. The essential functions of this position include the following:

  • Onboard new troop leaders;
  • Assist with the development and implementation of the New Leader Learning Path to optimize support and retention;
  • Work with Volunteer Troop Coaches to develop and maintain networks of local volunteers to provide local support and resources to new leaders;
  • Coordinate, schedule and facilitate Leadership Workshops to ensure training needs meet the volume of new leaders being onboarded;
  • Collaborate with staff to promote and assist with recruitment efforts, council sponsored event and training promotion, and participation in council-wide initiatives;
  • Become the subject matter expert in the online Volunteer Toolkit; schedule and implement monthly trainings for volunteers, and review, track and report on utilization;
  • Analyze data and trends to develop and implement plans to achieve girl and adult membership growth and retention goals among new members;
  • Ensure Girl Scouting is open to all girls and adults;

Requirements:

  • College degree or equivalent professional experience;
  • 2 years of work experience in related field, with experience in volunteer management and support;
  • Ability to work independently, manage multiple projects and meet deadlines;
  • Strong training and facilitation skills with demonstrated success executing trainings and workshops, both virtually and in-person;
  • Top notch communicator and can confidently present to large groups;
  • Strong computer skills in Microsoft Office, Outlook and ability to learn new systems;
  • Must be organized, detail orientated, and customer focused;
  • Able to work flexible hours to include days, some evenings and some weekends;
  • Have reliable transportation;

TO APPLY:

Submit cover letter, resume and salary requirements to recruiting@gswpa.org.

Volunteer Experience and Production Manager

Greater Pittsburgh Community Food Bank partners with volunteers in its Volunteer Engagement Center (VEC) to transform and repack product to meet the needs of the community.  This position ensures that the daily repack operations of the Volunteer Engagement Center meet the Food Bank’s established productivity levels and quality standards, while providing a safe and rewarding volunteer experience for all individuals and groups who participate.

Responsibilities:

  • Partner with Operations managers to assess productivity and stocking levels.  Ensure established sorting and repackaging quality standards are being maintained to achieve partner satisfaction with product received from the Food Bank.
  • Collaborate with the Community Engagement Manager to ensure that the numbers and types of volunteers scheduled will successfully meet productivity and quality goals, while balancing the need to engage those targeted volunteer groups to increase community involvement and support of the Food Bank’s mission.
  • Create and sustain a fun, safe, and engaging volunteer experience within the VEC.  Seek feedback to consistently provide an outstanding level of volunteer satisfaction.  Maintain a high level of customer service with volunteers and other visitors by ensuring that volunteer projects are well planned and organized in advance; volunteer groups are welcomed and received promptly to start their activities; that volunteers have necessary supplies, training, and instructions to perform required jobs.
  •  Coordinate issues such as staff illness, vacation, absence due to meetings, etc. that would necessitate discussion concerning adequate staffing for volunteer supervision.
  • Lead team effectively including scheduling daily work assignments, cross-training employees and developing staff.  Supervise all staff and volunteers who work in the VEC.  Plan performance objectives for staff, staff development, and conduct staff performance reviews.
  • Inspect the VEC area daily for safety and sanitation compliance.  Resolve all safety issues immediately.
  • Produce accurate and timely administrative reports such as inventory management (including but not limited to production statistics, product transformation, and monthly metrics). Identify deficiencies in reports and design/re-design/correct as needed.
  • Manage VEC budget.
  • Perform other duties as required.

Other Aspects of the Job:

  • Current schedule for this position is Monday through Friday with some coverage required for Saturday and evening volunteer opportunities. The schedule for this position is subject to change.
  • This position functions in a warehouse environment.  The candidate will be expected to split time between supervising staff and volunteers, general office duties, operating equipment (forklift, pallet jack, etc), and coordinating efforts with cross-departmental managers.

Qualifications:

  • Experience in supervising diverse groups of people is required
  • High quality customer service skills
  • Computer proficiency required.  Microsoft Excel, Outlook, Teams, and Word preferred
  • Experience with ERP or inventory management software preferred
  • Inventory and materials handling/warehousing experience preferred
  • Must be able to work strategically and effectively with multiple team members
  • Ability to adjust to shifting priorities and demands through analytical and problem-solving capabilities
  • Excellent written and verbal communication skills
  • Must be highly organized and detail oriented

Certificates: Act 33 & Act 34 Clearances

Disclaimer: The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all responsibilities, duties, and qualifications required of employees assigned to this job.

How to Apply:  Go to https://recruiting.paylocity.com/recruiting/jobs/All/65e34b7d-06f6-4b43-89d5-221e6eedb5fe/Greater-Pittsburgh-Community-Food-Bank click apply, create a login, fill out our online application and attach resume and cover letter.

Special Events Committee Member

Angels’ Place provides early childhood education, child care and family support to single, student parent families at no cost, creating a holistic network for families to thrive. The Special Events Committee Member will provide support and direction for the planning process for fundraising events. Committee Members will participate in orchestrating the overall production of events by offering time, suggestions and advice as needed.

SPECIFIC COMMITTEE DUTIES/RESPONSIBILITIES

  • Assist with fundraising events and planning process.
  • Attend and participate in ongoing committee meetings.
  • Encourage creativity and the development of new and exciting ideas.
  • Develop leaders from within the committee for specific events and committees.
  • Facilitate and maintain communication amongst other committee members.
  • Work closely with the Leadership Team of Angels’ Place.
  • Actively recruit support for auctions and sponsorships.

SPECIFIC COMMITTEE QUALIFICATIONS (VOLUNTEER)

The ideal candidate for volunteer service at a special event works well with people and are able to:

  • Give their time, energy, and talent.
  • Complete designated tasks assigned.
  • Work with a committee to create a successful event.

For more information please contact Kara Sorenson at 412.321.4447 or by email at ksorenson@angelsplacepgh.org.

Events Manager

Reports to: Director of Guest Operations
Status: Exempt, Full-time
Department: Guest Operations
Date: March 17, 2021

SUMMARY/OBJECTIVE:

The National Aviary is seeking a dynamic and experienced events management professional to take its existing facility rentals program to new heights. With the recent completion of “The Garden Room,” a dazzling new four seasons event space, the Events Manager will work closely with National Aviary leadership to build an invigorated, revenue-driving year-round facility rentals program. The Events Manager works closely with members of the Guest Operations department to ensure smooth and consistent customer service and with other teams throughout the organization to develop and execute effective and timely strategies to boost special events at the National Aviary.

The main responsibility of the Events Manager is to manage the facility rentals department, including supervision of the Events Coordinator. This position is responsible for meeting facility rental sales goals. The Events Manager coordinates in-house catering, manages the relationship with the caterer, develops facility rental process and systems, and interfaces with clients as needed. This position has oversight of the National Aviary’s footprint on the Pittsburgh event rentals market. The Events Manager also manages logistics for National Aviary fundraisers.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

  • Manages the Facility Rentals Department using sound business strategy, continually evaluating and improving strategies, goals, and results.
  • Develops strategies around all facility rentals opportunities, including:
    • Managing and developing pricing structure and sales materials.
    • Determining media outlets to focus marketing budget.
    • Facilitating regular targeted messages or other strategies that effectively garner business on an ongoing basis.
    • Developing and continually refining key sales messages and positioning.
    • Monitoring“review”websites(the Knot, WeddingWire, etc.)and using information to make improvements as well as share positive feedback.
    • Ensuring24/7 coverage for inquiries and ensuring responses are made within 24hours.
  • Plans all logistical needs for high profile National Aviary events such as Night in the Tropics and spring and fall mini-fundraisers, including vendors, rentals, layout, décor, staffing, entertainment, and other needs within the designated budget.
  • Manages all logistics for late night events (i.e. Holiday Lights and Late Nights) and high visibility events such as ribbon cutting ceremonies, VIP event rentals, donor events, and other similar events.
  • Manages departmental requests for internal events and high profile meetings, including overseeing scheduling, set-up, fulfilling in-house catering needs, and ensuring consistent quality.
  • Breaks down overall sales goal into realistic weekly, monthly, and quarterly goals based on historical facility rental trends and sales strategy.
  • Streamlines processes with clients, including callbacks, in-person meetings, coordination with internal caterer, contract finalization, and feedback.
  • Assists in managing relationship with contracted internal caterer, streamlines catering processes, and meets with them regularly to ensure excellent response time, satisfaction with clients, and coordination and execution of sales strategies.
  • When other events staff is not available, meets with potential clients, conducts site visits, and supervises events.
  • Attends tradeshows and networking events as appropriate to boost business.
  • Completes general daily administrative duties as necessary.
  • Ensures all clients have a positive experience through cultivation, follow-up, and overall professionalism.
  • Develops and upholds organizational policies and practices to minimize organizational risk before, during and after events.
  • Works closely with Buildings and Grounds Department to meet the needs of our clients and of the organization.
  • Obtains necessary contracts and insurance documents with third parties.
  • Available to events staff to help troubleshoot emergency event needs.
  • Serves as a Responsible Party; adheres to all National Aviary policies and protocols.
  • Interacts with visitors utilizing National Aviary Visitor Engagement protocol.
  • Reasonable Accommodations may be made to enable individuals with disabilities to perform the essential functions.

OTHER DUTIES:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for their job. Duties, responsibilities, and activities may change at any time with or without notice.

SUPERVISORY RESPONSIBILITIES:

The Events Manager supervises the Events Department staff.

While leading an event, the Events Manager supervises all event staff from setup to teardown including Buildings & Grounds, Animal Programs, security, etc.

SKILLS AND QUALIFICATIONS:

  • Excellent written and oral communication skills, telephone skills, organization, and interpersonal skills
  • Demonstrated skills in sales as well as managing the sales process
  • Ability to assess and prioritize multiple tasks and demands while meeting deadlines
  • Maintains Events Department staff by recruiting, selecting, orienting, and training employees.
  • Accomplishes departmental goals by communicating job expectations; planning, monitoring, and appraising job performance; and coaching, counseling, and disciplining employees. Carries out supervisory responsibilities in accordance with the National Aviary’s policies and applicable laws.
  • Ability to exercise sound judgment in various situations
  • Ability to maintain a calm and courteous demeanor under pressure
  • Ability to manage, train, coach, and motivate employees
  • Ability to interact and communicate with a variety of audiences in a professional, clear, and engaging manner to ensure organizational needs and event needs are met
  • Proficient with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
  • Strong leadership, team management and project management skills with experience in managing simultaneous projects in a fast-paced environment

EDUCATION AND/OR EXPERIENCE:

  • Bachelor’s Degree in related field
  • Five years related experience
  • Supervisory experience preferred

Equivalent combination of education and experience will be considered

OTHER REQUIREMENTS:

  • Satisfactory Pennsylvania State Police Criminal Record Check and Child Abuse History Certification
  • Satisfactory FBI Criminal Record Check
  • Valid Driver’s License and ability to pass Department of Motor Vehicles check

PHYSICAL DEMANDS:

While performing the duties of this job, the employee constantly moves around the facility, including under and around equipment and furniture. The employee occasionally moves objects weighing up to 50 pounds.

WORK ENVIRONMENT:

Work environments will include chilled or humid environments, public areas where the noise level may be loud, outdoors where work may need to be done in inclement weather conditions, including extremes of temperature and precipitation, and climate-controlled office spaces.

POSITION TYPE/ EXPECTED HOURS OF WORK:

This is a full-time position. Candidate must be available to work a typical event management schedule on a weekly basis, including evenings and weekends.

Candidates that are interested in the Events Manager position should send their application, resume, and cover letter to Sam Moore, Director of Guest Operations Sam.Moore@aviary.org. The application can be found at https://www.aviary.org/about-us/jobs/

Partner Network Excellence Academy Educator – Healthy Pantry Initiative

The Partner Network Excellence Academy Educator works as a member of the Partner Network Excellence Academy team to promote a culture of health in pantries and agencies participating in the Food Bank’s network and assist in the implementation of the Healthy Pantry Initiative. The Educator will work with team members to develop strategic collaborations between the Food Bank and organizations in the nutrition sector, and will advise and educate pantry coordinators, staff and volunteers on sourcing healthy foods and encouraging clients to use those foods. The Educator will facilitate and support collaborative efforts that will connect pantry coordinators, staff and volunteers to nutrition resources and educational opportunities. The Educator may participate in and contribute to local, regional and national conversations around best practices for improving access to nutritious food and nutrition information for low income and food insecure individuals.  Note – This is a grant-funded position through June 2022 with a possible renewal for an additional year.

Key Responsibilities:

Recruit Healthy Pantry Initiative participants from the Food Bank’s network of agencies

  • Work with Academy team members to identify and operationalize recruitment strategies
  • Track, evaluate, and report on recruitment efforts
  • Maintain relationships with participating partner agencies and organizations

Support Healthy Pantry Initiative implementation

  • Perform initial assessment of pantry operation based on observations and experience assisting pantry set-up and distribution
  • Identify opportunities to improve agencies’ sourcing or distribution behavior to encourage healthy options
  • Work with agencies’ staff and volunteers to apply concepts of behavioral economics to promote healthy options to the people they serve
  • Work with agencies to make improvements to the way food is set up and displayed
  • Administer client surveys as needed
  • Provide food sampling and/or demonstrations as needed

Maintain records to inform program evaluation

  • Work with agencies’ staff and volunteers to collect feedback and data demonstrating the effectiveness of Healthy Pantry Initiative interventions
  • Generate agency-level reports based on ordering behavior and Healthy Pantry Initiative participation

Assist with the production of educational materials

  • Generate healthy diet and lifestyle content for newsletters on a monthly basis; assist with layout
  • Test recipes for newsletters and recipe cards on a monthly basis
  • Generate heart-healthy and diabetes-friendly recipes as needed

Qualifications:

  • Food, health, or nutrition Bachelor’s degree preferred plus one to three years’ experience related to teaching and/or instruction
  • Ability to work with people from diverse social and ethnic backgrounds
  • Ability to make presentations and develop and deliver information to a variety of audiences
  • Ability to work independently and as part of a team
  • Possess an attitude of collaboration
  • High quality customer service skills with an ability to exhibit objectivity, calmness and helpfulness
  • Possess attention to detail and follow through on tasks
  • Have excellent computer skills
  • Driver’s license and access to personal vehicle that can be used for work (mileage will be reimbursed according to IRS standards)—must be willing to travel throughout the Food Bank’s eleven county service area
  • Able to accommodate a flexible schedule, working evenings and weekends as needed

Certificates: Pre-placement background checks and Act 33 & Act 34 Clearances; ServSafe Food Safety Certification required within 90 days of employment

Disclaimer:

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all responsibilities, duties, and qualifications required of employees assigned to this job.

How to Apply:  Go to https://recruiting.paylocity.com/recruiting/jobs/All/65e34b7d-06f6-4b43-89d5-221e6eedb5fe/Greater-Pittsburgh-Community-Food-Bank click apply, create a login, fill out our online application and attach resume and cover letter.