Event Assistant

Esteemed as the Green Heart of Pittsburgh and one of the world’s greenest public gardens, Phipps Conservatory is empowered by its mission to inspire and educate all with the beauty and importance of plants; to advance sustainability and promote human and environmental well-being through action and research; and to celebrate its historic glasshouse.

As one of the nation’s oldest and largest Victorian greenhouses, Phipps provides the perfect location for any special event.  Phipps is seeking part-time Event Assistants to assist at weddings, receptions, showers, holiday parties, corporate meetings and other events throughout the year.  The ideal candidate will enjoy greeting, engaging and interacting with our guests while assisting in event operations. Applicants must have flexible schedules (15–20 hours per week), including most weekday, evening, weekend and holiday availability. The safety of our guests, staff and volunteers are of utmost importance, and we have implemented enhanced safety procedures during this time.

Interested candidates should email a resume, cover letter and salary history to hr@phipps.conservatory.org or mail to Phipps Conservatory and Botanical Gardens, Human Resources Department, One Schenley Park, Pittsburgh, PA 15213.  No telephone calls, please.

For more information about Phipps, please visit our website: www.phipps.conservatory.org.

Phipps Conservatory is an equal opportunity employer.

Operations Manager

Clear Thoughts Foundation (CTF), established in 2010, is a nonprofit organization located in Pittsburgh, PA. Our primary purpose is to raise funds to discover breakthrough drugs and novel treatments to stop the progression of dementia and eventually eliminate this terrible disease. All of the founding members of CTF have had some personal experience with dementia, such as Alzheimer’s disease and FTD.  All of them are disappointed with the lack of available and effective drugs and therapeutics in today’s market.

Operations Manager:

  • Be a “brand ambassador” for CTF at all times – helping us get closer to our vision, to see a world free of dementia.
  • Work closely with CTF President to help drive, organize, and motivate the standing chairs and the fundraising teams
  • Attend all CTF Board Meetings (4 X year) – prepare board meeting preparation materials
  • Plan and confirm CTF yearly calendar in conjunction with CTF President
  • Ensure upkeep and post all CTF related documents/materials to the CTF google drive
  • Manage and maintain all CTF technology including but not limited to: WordPress, Salsa CRM and Salsa
  • Engage, Google account (Ad words, non-profits manager, gmail account), Microsoft 365 accounts, fundraising platforms.
  • Responsible for all social media marketing – development and execution on relevant platforms: Facebook, LinkedIn, Instagram, and Twitter.
  • Create and distribute press releases
  • Create and distribute bi-monthly email marketing campaigns through Salsa Engage
  • Maintain and update CTF website content using WordPress in conjunction with Tailored Marketing
  • Work with CTF’s accounting firm and standing chair to create accounting/budgeting reports (while reconciling and maintaining all data across accounts in Salsa CRM and Quickbooks alongside CTF Standing Chair of Finance)
  • Maintain steady communication and relationships between CTF Consortium funded researchers and their liaisons to ensure necessary CTF grant guidelines are followed.
  • Event planning – involved in the development, planning, and success of all fundraising events.
  • Interact with CTF vendors
  • Aid in the development of fundraising initiatives – both creating new and helping with existing
  • Aid in the pursuit of existing identified grant opportunities, as well as the discovery of new. Request for Proposals (RFP’s) to be written and submitted upon acceptance.
  • Make recommendations to the foundation’s leadership on over-all efficiencies to support CTF’s mission
  • Report to CTF President and work together 1-2 days per week
  • Full time (40 hrs. a week), with some flexibility required for the occasional evening/weekend time needed.
  • Work from home option for those who are interested.
  • Pay TBD based on candidate skill set

Events Manager

Position Concept:

This position has primary sponsorship and fundraising responsibilities for several of the organizations’ special event efforts which encompasses but is not limited to the following: secures sponsors, participants and prizes and works with fellow department staff to ensure the efficient operation of events with specific monetary goals, assists in development of timetables and marketing pieces, and recruits volunteers,. Requires local/regional travel (30%). Time allocation: business development/resource generation (45%), direct marketing (15%), event planning/logistics (25%), and administrative (15%). The annual financial goal for events is net revenue of approximately $300,000.

Primary Responsibilities:

  • Primary responsibility for securing sponsorships and engagement via direct solicitation to local corporations and groups.  Position requires heavy prospect development, sales and closing sales with local corporations and contacts.  This is a highly sales-oriented position.
  • Works closely with Development Team to develop annual plan and strategic timetable for various events that include golf event, Topgolf event, clay shoots, bowl-a-thon and other small fundraising special events.  Ensures the financial goals are met and the events generate goodwill and awareness for the organization. Works with other department and organization staff to ensure events run smoothly.   Specific tasks include but are not limited to:  work with an event planning committee comprised of board members, event sponsors and patrons to assist with planning and event growth, recruit the required number of corporate participants and sponsors, develop and present sponsorship proposals to prospects, assist in development of printed material/collateral to support the event, secure media partners to promote the event and ensure all proceeds are invoiced and collected in a timely manner.
  • As a member of the Development Department, 45% of time will be allocated to resource generation including:  cold calling, attending networking events, prospecting, cultivating existing relationships, creating corporate sponsorship proposals, and new business development.
  • This individual will also collaborate on other department-related projects, including but not limited to writing press releases, coordinating smaller special events, ensuring organization maintains high level of social media status, and working closely with board members to further the mission of the organization.

Education/Experience Required:

Bachelor’s degree or equivalent work experience in Business, Communications, English or Marketing.  Demonstrated success in sales, event planning and management as well as a commitment to Junior Achievement’s mission of free enterprise education. Strong communications, interpersonal, organization and writing skills a must.  Demonstrated proficiency in Microsoft Office, MSOffice365, SharePoint and Blackbaud Raiser’s Edge or other constituent management platform.

Salary Range: $30,000-$35,000 DOE plus benefits package

Candidates should send a cover letter and resume via email to:  Bill Lucas at blucas@jawesternpa.org

Board of Directors

January 2021 -December 2023 Term Board of Directors Position Description

Assemble, a nonprofit dedicated to fostering learning and creativity is searching for committed and enthusiastic individuals to join its Board of Directors. Ambassadors of Assemble,  Board Members provide leadership in the oversight and execution of Assemble’s strategic plan in a volunteer, yet purposeful, capacity. It is important that they share Assemble’s vision for arts, STEAM education, the Maker movement, and community outreach.  Board candidates should be ready to work collaboratively as part of a working Board while striving to become a governing Board. Board Members are required to participate in at least one committee, each of which meets on a monthly basis or as needed.

Vision:  Assemble envisions neighborhoods of empowered, diverse people who create, connect, learn, and transform together.

Mission:  We build confidence through making by uniting communities of artists, technologies, makers, and learners.

Assemble’s Board Members serve 3-year terms and are eligible for reappointment for additional 1-year terms for a total of 6 years.  Board meetings are held 6 times a year on the odd-numbered months. Board Members are required to attend — either in-person or virtually — all 6 of the Board meetings and the Board Retreat in addition to the committee meetings. Board Members are expected to consider Assemble to be a philanthropic priority and to make annual gifts that reflect that priority.

Special consideration will be given to candidates who possess any of the following qualifications:

  • Dedication towards Diversity, Equity, Accessibility, Inclusion, and Justice practices
  • Identifying as BIPOC, LGBTIQIA+, or as an intersectional person of oppressed identities
  • Experience or skills in one or more:
  • Legal expertise for nonprofit organizations
  • Event planning, donor fundraising, and grant-writing
  • Human resources management and procedures
  • Non-profit accounting, finance, and experience setting up an endowment fund
  • Operations, policy development, and public health expertise
  • Strategic communications  and marketing Experience
  • Leadership for strategic planning for growth and succession experience
  • Education management experience
  • Interest in taking a lead in event planning for fundraising and an ability to host creative fund- and friend-raiser events
  • Interest and ability to build Assemble’s family of supporters, fans, and participants
  • Connections to the Garfield/Friendship/Bloomfield community as a resident or via allied organizations
  • Connections to the Technology, Art, and Creative Industries and connections for corporate support

IIf you have questions regarding a position or the commitment involved, please contact Brett Fulesday, Board President, at brett@assemblepgh.org.  If you are interested in joining Assemble’s Board of Directors or a committee, please send an email of interest and a resume to jobs@assemblepgh.org.  No phone calls, please.  If you are interested in learning more about Assemble, please join us for a Virtual meet and mix event on Wednesday Oct 21 at 6pm. RSVP here: http://bit.ly/assembleBoardMixer

Holiday Market Assistant – Seasonal Position

The Community Fundraising team at Greater Pittsburgh Community Food Bank is an integral facet of the organization’s everyday operations. This team provides oversight to more than 400 community events and drives annually. We have seasonal, full-time and seasonal, part-time positions that will work in the field and assist the Community Fundraising Team by providing on-site support during ‘Peoples Natural Gas Holiday Market’ located in Market Square downtown from November 27, 2020 through December 23, 2020.

Principal Responsibilities:

  • Ensure that food and monetary donations are being received and processed in accordance with Food Bank best practices.
  • Create a welcoming environment for all volunteers arriving on site and ensure a positive volunteer experience by providing excellent oversight and engagement.
  • Train volunteers and oversee volunteer activity.
  • Ensure that appropriate rosters, volunteer data, and donation information is being collected and returned to the Community Fundraising Team.
  • Provide information on how to receive food assistance, as well as education regarding ways the community can engage with the Food Bank.
  • Work cooperatively with Holiday Market partners.
  • Open/close the shift, which includes arriving 1/2 hour early to touch base with the onsite manager of the Pittsburgh Downtown Partnership.

Qualifications:

  • Customer service, retail experience, or promotional/event experience preferred.
  • Majority of this project will be located outdoors. Candidate must be willing to be outdoors in all weather conditions and on their feet for extended periods of time.
  • Follow and enforce social distancing protocols
  • Position requires excellent organizational and communication skills, strong interpersonal skills, and ability to work both independently and as part of a team
  • Work schedule flexibility is critical
  • Ability to maintain a positive attitude and work environment

Certificates: Act 33 & 34 Clearances

Disclaimer:

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all responsibilities, duties, and qualifications required of employees assigned to this job.

How to Apply:  Go to https://recruiting.paylocity.com/recruiting/jobs/All/65e34b7d-06f6-4b43-89d5-221e6eedb5fe/Greater-Pittsburgh-Community-Food-Bank click apply, create a login, fill out our online application and attach resume and cover letter.

Holiday Market Assistant – Seasonal Position

The Community Fundraising team at Greater Pittsburgh Community Food Bank is an integral facet of the organization’s everyday operations. This team provides oversight to more than 400 community events and drives annually. We have seasonal, full-time and seasonal, part-time positions that will work in the field and assist the Community Fundraising Team by providing on-site support during ‘Peoples Natural Gas Holiday Market’ located in Market Square downtown from November 27, 2020 through December 23, 2020.

Principal Responsibilities:

  • Ensure that food and monetary donations are being received and processed in accordance with Food Bank best practices.
  • Create a welcoming environment for all volunteers arriving on site and ensure a positive volunteer experience by providing excellent oversight and engagement.
  • Train volunteers and oversee volunteer activity.
  • Ensure that appropriate rosters, volunteer data, and donation information is being collected and returned to the Community Fundraising Team.
  • Provide information on how to receive food assistance, as well as education regarding ways the community can engage with the Food Bank.
  • Work cooperatively with Holiday Market partners.
  • Open/close the shift, which includes arriving 1/2 hour early to touch base with the onsite manager of the Pittsburgh Downtown Partnership.

Qualifications:

  • Customer service, retail experience, or promotional/event experience preferred.
  • Majority of this project will be located outdoors. Candidate must be willing to be outdoors in all weather conditions and on their feet for extended periods of time.
  • Follow and enforce social distancing protocols
  • Position requires excellent organizational and communication skills, strong interpersonal skills, and ability to work both independently and as part of a team
  • Work schedule flexibility is critical
  • Ability to maintain a positive attitude and work environment

Certificates: Act 33 & 34 Clearances

Disclaimer:

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all responsibilities, duties, and qualifications required of employees assigned to this job.

How to Apply:  Go to https://recruiting.paylocity.com/recruiting/jobs/All/65e34b7d-06f6-4b43-89d5-221e6eedb5fe/Greater-Pittsburgh-Community-Food-Bank click apply, create a login, fill out our online application and attach resume and cover letter.

Communications and Outreach Intern

About Riverlife:

Riverlife envisions a Pittsburgh where thriving world-class riverfronts are essential to the region and belong to everyone. Our mission is to create, activate, and celebrate Pittsburgh’s riverfronts, connecting people through exceptional places and experiences.

Riverlife works with developers, land owners, neighborhood groups, and elected officials on issues of riverfront design, access, amenities and programming in Pittsburgh and throughout the region.

Job Description:

The Communications and Outreach Internship at Riverlife will provide practical hands-on training and experience while assisting Riverlife in achieving long-term objectives. The Communications and Outreach Intern is responsible for managing and creating content for Riverlife’s social media accounts under the direction of senior staff. The Intern will also assist in planning Riverlife’s annual fundraiser event, Party at the Pier, and other organizational events.

This is a part-time, seasonal internship requiring 15-20 hours/week between October 2020 – January 2021. Due to preventative measures around COVID-19, the majority of this position will be completed remotely or out in the field, though some tasks are required to take place at the Riverlife offices following the organization’s health and safety guidelines.

Key Responsibilities and Qualifications include:  

Social Media

  • Further developing the organization’s social media voice by writing and publishing original content on Riverlife’s Facebook, Twitter, YouTube and Instagram accounts.
  • Use social media to highlight Pittsburgh’s riverfront transformation and positive organizational accomplishments.
  • Develop and implement a strategy for growing audience engagement.
  • Manage a budget for paid promoted posts and related campaigns.

Events

  • Assist senior staff in advance planning for Riverlife’s annual fundraiser event Party at the Pier, including sponsorship development and tracking, virtual and in-person event contingency planning, theme and marketing development, committee member outreach, list management, and more.
  • Assist in developing and implementing additional virtual and in-person community programs and riverfront activation programming, including riverfront pop-up events, health and wellness programs, public art initiatives and other activities to advance Riverlife’s mission.

Administration

  • Assist with end-of-year fundraising campaign development, tracking gifts, coordinating mailings, acknowledgement letters and other related tasks.
  • Attend required meetings; assist with note taking and preparing materials for reports.
  • Maintain organizational records and files, including Customer Relationship Management database.
  • Conduct research on social media, marketing, and development platforms and trends and report out to senior staff.
  • Assist with online file server data migration by performing data cleanup and organization for Riverlife projects and programs.
  • Assist with Riverlife office move, particularly with scanning, organizing, and packing files.
  • Assist other staff members with day-to-day office administration as needed.

Other related duties as assigned.

Preferred Experience & Abilities:

  • Background or demonstrated interest in urban planning, landscape architecture, urban design, environmental studies, community and economic development, and/or riverfront improvement projects
  • Prior professional experience posting and promoting original and engaging content on Facebook, Instagram, Twitter and YouTube
  • Prior experience planning special events
  • Excellent writing skills for both professional and social media audiences
  • Fluency in Microsoft Word, PowerPoint and Excel and data entry; CRM experience a bonus
  • Familiarity with Adobe Photoshop and Illustrator or similar photo editing and design programs
  • Familiarity with WordPress or similar website content management systems
  • Photography, video editing and/or graphic design skills a plus
  • Occasional evening and weekend hours may be required to help produce special events; Riverlife follows Allegheny County regulations and CDC guidelines for social distancing and in-person event limitations to prevent the spread of infectious disease.
  • Light physical activity, including some lifting of items up to 25 lbs., may be requested

Compensation Details:

This is a part-time, seasonal internship and reports to the Vice President, Communications and Outreach. The stipend for the Internship is $4,000, paid in 4 equal installments.

How to Apply:

Send cover letter, resume, one sample of professional or academic writing, and two samples of writing or posts intended for a social media audience, to jobs@riverlifepgh.org. Applications will be accepted on a rolling basis until position is filled.

Riverlife is an equal opportunity employer, committed to hiring and supporting a diverse workforce. Qualified individuals who bring diverse perspectives and represent marginalized communities are especially encouraged to apply.

Engagement Manager, Run Across Series

Location: Los Angeles, CA or Pittsburgh, PA
Reports to: Director of Engagement
Start: Fall 2020

Position Overview:

WORK is seeking an Engagement Manager for our Run Across Series. The Engagement Manager will be tasked with acquisition and stewardship of our runners and crew members to successful run program outcomes and to work with our Engagement Team to execute Run programming. The new team member will report to our Director of Engagement.

Our culture is collaborative, entrepreneurial, and fast-paced. We maximize resources to provide the most effective services for the families we serve. We’re looking for an entrepreneurially minded, organized, and detail-oriented individual with a keen interest and excitement in actively engaging with our supporter base.

Responsibilities:

  • General Engagement Responsibilities
    • Be an advocate for the families we serve by getting to know them, connect our supporters to their stories with respect and authenticity, and partner with them to independence.
    • Collaborate with our Engagement Manager in Haiti to deliver impact updates to our Run Across Series supporters.
    • Effectively steward our runners, crew members, and sponsors through our Run Across Series experience to sustain our high retention rate, beginning with welcoming them to our work, providing clear next steps, joining on regular communications (phone calls, video calls, and emails), and maintaining and prioritizing a successful communication cadence.
    • Manage our Run Across Series donor database and contribute to the Engagement Team’s efforts in growing our network of supporters and executing on conversion goals.
    • Collaborate with our creative team to facilitate Instagram Takeovers and Facebook Live Feeds.
    • Participate in weekly team meetings and learning opportunities.
  • Runner, Crew Member, and Sponsor Engagement
    • Develop our Run Across Series with our Director of Engagement to ensure we’re effectively engaging our team while reaching our fundraising and engagement goals.
    • Manage the runner and crew member acquisition and stewardship process from start to finish from providing a warm and informative welcome to structuring an effective cadence of communications and feedback loop. This process should include our fundraising onboarding experience, tips and advice emails, monthly check in calls, regular delivery of impact, to campaign wrap up and transition.
    • Support our runner and crew members’ fundraising and outreach efforts by providing them with the necessary resources, brainstorming new ideas and supporting them with execution, connecting our audience with their efforts as well as connecting their network with our impact.
    • Attend fundraising events hosted by our runners and crew, and relevant events featuring our sponsors.
    • Lead with data. We expect our strategies to be driven by good data, paired with a specific end goal that’s realistic and achievable. Collaborate with our analytics team to set SMART goals and to drive our stewardship efforts forward with good data.
  • Run Logistics
    • Run Across Haiti® – work with our Haiti team to coordinate trip logistics and execute Run programming.
    • Run Across May – manage our virtual run logistics, including our activities tracking, fundraising platform, and programming.

Desired Skills and Experiences:

  • Fundraising and Supporter Engagement – You have had success in connecting individuals and groups to a cause that you feel passionate about and you’re driven to convert and sustain meaningful relationships.
  • Effective Communicator – You live to tell a good story, and thrive to be able to communicate complex concepts succinctly and effectively.
  • Event Planning – You have managed an event from start to finish while juggling all details and deadlines.
  • Adaptable – You thrive in a fast-paced work environment and can adapt to changes.
  • Curious and Entrepreneurial – You do well in having the ability to find your way to creative solutions that reach the desired outcome.
  • Fast and Willing to Learn – Reaching into uncharted territories and tackling new challenges with exceptional results is your jam. You love to learn new things to solve problems.
  • Team Member – Working in a team setting that makes you feel like you’re playing for the Chicago Bulls circa 1990’s gives you goosebumps.
  • Executes to Results – Hitting goals is important to you. You maintain a high standard and work hard to get results.
  • Technical Experience – We operate on Google Drive and Suite, Asana, Slack, Fundraising CRM, and Mailchimp. You’re familiar with these platforms or you can get up to speed by watching online tutorials.
    ‘Can-do’ Attitude and Passion – Our mission, philosophy, and core values align with yours and you’re ready to give it a 100%.

Salary and Benefits:

We also offer a competitive salary and benefits package, including health insurance, dental and vision, a retirement plan with an employer match, paid holidays and a flexible vacation policy, paid parental leave, and professional development opportunities.

To Apply:

Submit your resume to support@dowork.org with subject line “Engagement Manager, Run Across Series, <Your Full Name>”. Include a one page writing sample on your philosophy on supporter engagement and stewardship, including donors, runners, crew members, sponsors, and our entire supporter community.

We provide equal employment opportunities (EEO) to all employees & qualified applicants for employment without regard to race, color, religion, gender, ancestry, sexual orientation, national origin, age, handicap, disability, marital status, or status as a veteran. WORK complies with all applicable laws governing nondiscrimination in employment.

About Us:

The mission of WORK is to accompany families in Haiti out of poverty through good, dignified jobs. WORK is a nonprofit organization working in Haiti to end poverty one dignified job at a time. We work in one community in Port-au-Prince, called Menelas, where 1,500 families reside. Our goal is simple: to place two heads of households into a good, dignified job so that each family and in turn, their community can pull themselves out of poverty forever.

We start by getting to know our families and learning about their assets and needs. Oftentimes it begins with addressing health concerns, as illness can stand in the way of all other goals. Next, we ensure all school-aged children have access to an education and address basic needs such as debt and housing with their parents. Once family members are work-ready, they enroll into our job preparation program and are trained and placed into dignified work. They receive follow up services such as professional development and access to relevant workshops while we maintain our commitment to accompany them until they no longer need us.

Board Member

Since 1991, Friends of the Riverfront has worked to protect and restore the riverfront in the Pittsburgh region through trail development and stewardship after decades of legacy pollution. The Three Rivers Heritage Trail now encompasses nearly 33 miles of urban and suburban riverfront trails along both banks of the Allegheny, Monongahela, and Ohio rivers. Through broad and diverse collaborations, we continue to work towards and promote environmental restoration, economic vitality, and public health benefits for Allegheny County and Southwestern Pennsylvania.

Friends of the Riverfront’s mission is to expand, connect and enhance the Three Rivers Heritage Trail and Water Trail systems along our three rivers. We engage and provide trail development assistance to river communities, supporting greater connectivity to the rivers and communities, while being a catalyst for economic growth.  We also manage a robust trail stewardship program that works year-round to ensure that our trails and riverfronts are clean and safe for trail users.

Friends of the Riverfront is seeking candidates for the Board of Directors that will advocate and help advance the mission of this great organization.  Board members serve three-year terms and are charged with the overall governance and oversight of the organization. We recognize that Board Members are a valuable volunteer asset to the organization each bringing unique talents and skillsets.

Currently, the board is seeking individuals with expertise in law, development, and fundraising, but we are open to many other skillsets and perspectives. Friends of the Riverfront does not discriminate on the basis of race, creed, ancestry, marital status, gender, sexual orientation, age, physical disability, veteran’s status, political service or affiliation, color, religion, or national origin. Individuals with diverse backgrounds and experiences are encouraged to apply.

To express interest as a candidate or enquire further, please contact Executive Director, Kelsey Ripper, at kelsey@friendsoftheriverfront.org or 412.488.0212.

Virtual Committee Members

Pittsburgh Irish and Classical Theatre is looking for Committee Members to join one or more of the following committees:  Development, Sales and Marketing, Finance, Governance and Advisory. PICT is dedicated to producing innovative interpretations of dramatic literature in the classic and Irish traditions.  If you are interested in helping us fulfill this mission and to explore current social issues through the lens of classic and timeless stories, then please join us.  We meet Virtually over Zoom approximately once per month.