Internal Events Manager

Phipps is seeking a full-time Internal Events Manager to coordinate special events, assuring all details are provided for before, during and after an event. The Internal Events Manager will deliver a magical guest experience by coordinating with other departments and external vendors to ensure events are run successfully. Other responsibilities include directing Event Assistants and Facilities crews during events, as well as establishing goals and developing proposals to maximize revenues and minimize expenses for special events, adhering to monthly and yearly event budgets.

The qualified candidate must have exceptional guest service and organizational skills and the ability to work in a fast-paced environment. Weekend and evening availability is required. Associate’s or Bachelor’s degree is preferred, with prior event planning and supervisory experience. Phipps offers a competitive compensation package, strong benefits and unique atmosphere.

Qualified candidates should email a cover letter, resume and salary history to or mail to Phipps Conservatory and Botanical Gardens, Human Resources Department, One Schenley Park, Pittsburgh, PA 15213.  No telephone calls, please.


For more information about Phipps, please visit our website:


Phipps Conservatory is an equal opportunity employer.

Event Sales Manager

As one of the nation’s oldest and largest Victorian greenhouses, Phipps provides the perfect location for any special event. Phipps is seeking a full-time Event Sales Manager to oversee the rentals program for high end client events, as well as to develop sales strategy, meeting and exceeding sales goals. Responsibilities include, but are not limited to:

  • Promote, schedule, and oversee all aspects of rentals, including weddings, corporate events, and other social events.
  • Manage client relationships and coordinate all event details.
  • Focus on sales and marketing strategies for increasing revenues.
  • Manage and train a team of full-time and part-time events staff.
  • Develop and implement department policies and research best practices to uphold the highest quality and industry trends.

The qualified candidate must have exceptional guest service and organizational skills and the ability to work in a fast-paced environment. A Bachelor’s degree and minimum of three years’ experience in events, sales and management required, experience in a museum setting is preferred. Evening and weekend hours required. Phipps offers a competitive compensation package, strong benefits and unique atmosphere.

Qualified candidates should email a cover letter, resume and salary history to or mail to Phipps Conservatory and Botanical Gardens, Human Resources Department, One Schenley Park, Pittsburgh, PA 15213.  No telephone calls, please.


For more information about Phipps, please visit our website:


Phipps Conservatory is an equal opportunity employer.

Board Member

Senior Hearts Rescue and Renewal (SHRR)  is an all volunteer 501(c)(3) organization whose mission is to save the lives of senior dogs through a proven renewal and placement process, giving our seniors a high quality of life in loving homes. Founded in 2016, SHHR has saved over 570 senior dogs and placed over 515 in loving homes.

SHRR is seeking working board members who can excel in our fast paced growth environment, while building processes and procedures for the advancement of our mission.

Ideal board members will have an entrepreneurial spirit, organizational skills, ability to communicate both written and verbally to corporate decision makers and private individuals, ability to work toward seeking consensus on group decisions, an awareness of the importance of open communication amongst board members, ability to adhere to board decisions and protocol, accountability, and a strong desire to build the infrastructure of the organization by development of processes, programs.

All members of our working board are expected to not only understand the importance of funds development, but also actively participate in fundraising, whether through seeking event sponsors, donations through private individuals and corporations, or building connections for development of funds.  Board members are expected to consider SHRR a philanthropic opportunity and make annual gifts that reflect that priority. Members of the board are also expected to assist in identifying and recruiting other board members, serve on committees, and adhere to fiscal and legal responsibilities of the board.

Serving on our board is an extraordinary opportunity for an individual who is passionate about SHRR’s mission and who has a track record of leadership and accomplishments in business, government, philanthropy, or the nonprofit sector. Prior history of serving on a board is desirable. Ideal candidates will have success in a fast paced work or volunteer environment,  savvy diplomatic skills, affinity for cultivating relationships, understanding of our vision and mission, and a passion for saving the lives of senior dogs.

Volunteer Event Coordinator

17th Annual Voices Carry for Auberle Volunteer Event Coordinator

Description:  Auberle is seeking an energetic volunteer to assist with the planning and execution of our only fundraising event of the year.  Voices Carry is a rock concert style fundraiser that features some of Pittsburgh’s legends.  Through sponsorships and night-of fundraising opportunities, the event raises awareness, funds, and friends to support Auberle’s mission of helping to build strong individuals, families, and communities.

Responsibilities: Coordinate and serve as a point of contact for event logistics, communicating with the venue, vendors, and fellow volunteers.

Support: This highly engaged volunteer will receive support from an Event Planner and Auberle staff.

Time Commitment:  Initially, the Volunteer Event Coordinator will serve approximately 5-8 hours per week with the potential increase in hours in the weeks leading up to the event.

About Auberle: Auberle is a nationally recognized, award winning human service organization that serves thousands of children and families each year. For nearly 70 years we have been helping build strong individuals, families and communities. Auberle is a faith-based entity dedicated to delivering excellent care that is rooted in trauma-informed practices. Auberle’s staff is comprised of passionate individuals who are committed to finding the most innovative ways to solve our community’s most difficult problems. We know that we deliver impact to our region because we measure everything that we do. For eight years in a row we have been named as one of the Pittsburgh Post Gazette’s Top Workplaces.

For more information email Lauren Brown-Chief Strategy Officer at

Truck Driver, Special Events (Temporary)

Do You Love the Arts, Performances and Live Crowds? Are you an artist, performer or just someone who loves the arts culture and entertainment? If so, we invite you to join our team! The Greater Pittsburgh Arts Council is looking for an enthusiastic individual to be part of their “Restart the Arts” campaign, a marketing initiative designed to encourage audiences to return to the region’s beloved arts culture institutions this fall.

We will be kicking off the campaign with our mobile arts truck, which, carrying performers, singers, and/or artists, will travel to various Pittsburgh neighborhoods and events during the month of September and provide entertainment to the community. We’re looking for an upbeat person who can drive the truck, play emcee and be an integral part to making sure this experience is fun for everyone!

This is a temporary position, starting August 30 and ending October 2.

Responsibilities include:

  • Driving the truck to events and locations in Allegheny County (Up to 5 events per week, mostly on Saturday and Sunday mornings/afternoons)
  • Introducing the performers, “working the crowd”
  • Assisting with set up and break down
  • Handing out SWAG to audiences
  • Being a positive brand ambassador for the Arts Council!

What We’re Looking For:

  • Must be 21 years of age or older
  • Must have a valid Driver’s License (no CDL required)
  • Must be able to navigate a smartphone (GPS Navigation, Text messaging, Apps)
  • Able to work weekends
  • Must have excellent communication skills, possess a positive attitude and outgoing personality. We’re looking for someone who loves the limelight and can engage with crowds!

Salary: $20/hour

Garfield Greenzone & Service Project Coordinator


The Garfield GreenZone and Service Project is intended to bring area residents into greater contact with their environment and natural spaces. Through various projects and programming, neighbors can enjoy new walking trails, plant gardens, participate in organized or informal recreation, and preserve green space throughout Garfield for future generations to use. The initiative also provides a pathway for non-violent offenders to avoid incarceration by diverting offenders into community service projects and enabling them to receive training in landscaping skills that could lead to actual jobs.

Job Description:

The Bloomfield Garfield Corporation (BGC) is seeking a qualified and experienced person to help coordinate and carry out a number of projects and programs in the Garfield GreenZone and Penn Avenue corridor. This person reports to the BGC’s Chief Operations Officer, and works collaboratively with the Community Engagement and Planning Specialist to plan and organize events and meetings. This staff person also assists the community engagement and planning specialist with related public safety issues. These include working with the district magistrate system to identify individuals whom the court assigns to the BGC to perform community service projects rather than pay fines or receive jail time.

Roles and Responsibilities:

A. Greenzone:

  • Pursue projects and implement programs that are in accordance with the Garfield GreenZone plan, and involve various individuals, organizations, and private and public agencies in executing this objective.
  • Assist senior staff at the BGC in identifying and applying for grants, corporate sponsorships, and other sources of support needed to implement, manage, and sustain the projects and programs emanating from the initiative.
  • Identify and collect pertinent data on parcels that could be eligible for acquisition by the BGC or other entities that would expand on conservation efforts by the community.
  • Develop educational programming and curricula related to conservation or management of urban open spaces to share with community members, community service participants and students.
  • Assemble volunteers as needed from across the community to help implement various aspects of the GreenZone Initiative, including trail-building, clean-ups, removal of invasive species, tree plantings, and other beautification projects.
  • Become familiar with the principles behind the concept of environmental justice and find ways to integrate them into the work that results from the GreenZone Initiative.
  • Track and analyze the progress of the Initiative to ensure goals and objectives are being met and the metrics of success and accountability are periodically reviewed.
  • Create and collect content, reports, visuals, and other communications materials across a variety of platforms that assist the BGC board of directors in gauging the success of the Initiative and in presenting those accomplishments to funders and to the larger community.

Garfield Greenzone & Service Project Coordinator

  • Be an ambassador and advocate for the organization at all times, and engage the public and media in helping to understand and support the value of the work done by the BGC in the eyes of key audiences and constituents.

B. Alternative adjudication program & Court ordered community service:

  • Identify and prepare individuals assigned by the district magistrate’s courts under their 1520 Alternative Adjudication Program for the training and work experiences they will receive from the BGC under the program.
  • Establish and maintain strong relations with local magistrates who agree to participate with the BGC in the 1520 Diversion program and other community service efforts.
  • Publicize the 1520 Diversion program and the Garfield Greenzone Initiative through presentations, blog and social media posts, articles in popular and professional publications, and brochures.
  • Coordinate with clients who are assigned through the court system, who may not be 1520 participants. These community members can work in the Greenzone instead of paying fines per Magistrate Court.

Requirements of Position:

  • Good interpersonal and written communication skills
  • Proficient in Microsoft Office Suite, G-mail and Google Drive
  • Ability to meet deadlines in a timely manner, often with quick-turnarounds
  • Occasional availability in the evenings and on weekends for meetings or activities.
  • Strong team-building skills.
  • Valid PA driver’s license and access to a reliable motor vehicle when needed
  • Experience or interest in land stewardship and/or urban agriculture
  • Ability to pass PA Act 33/34 and FBI fingerprint clearances
  • Residence, upbringing, or family in Garfield, East End, or close proximity preferred
  • Ability to lift up to 25 pounds
  • Qualified ex-offenders encouraged to apply

Experience or Education:

Associate’s or B. A. degree in a field of related interest, and/or five years’ experience working for a community-based organization, or a nonprofit whose mission relies upon empowering and engaging residents of low-income communities.

Resume and cover letter should be sent to References should be furnished upon request.

The BGC is an Equal Opportunity Employer

Millvale Music Fest Volunteers

The 2021 Millvale Music Festival, which will run August 6-7 of this year, is now accepting applications to join our Volunteer and Support Staff Team. Without you, we would not be able to support Pittsburgh’s amazing local music and art community. Spend the day listening to live music while you help us produce the region’s biggest music festival this year and the largest Millvale Music Festival to date!

We’re seeking a variety of volunteers to assist us this year: RAMP Certified Bartenders, Sound Engineers, help with set up/tear down, Stage Hosts, 50/50 ticket sellers, Event Guides, parking guides, photographers and more!

All volunteers and staff get a FREE Millvale Music Festival 2021 Staff t-shirt and a FREE meal during their shifts. Some positions will be offered compensation, including Sound Engineers, Stage Hosts, and RAMP Certified bartenders.

Our volunteers and staff are very much appreciated and we are looking forward to another great year with this year’s team!

Deutschtown Music Festival Volunteers

After taking the summer of 2020 off for well, you know…reasons, the Deutschtown Music Festival is proud to present ‘Hands Over Deutschtown’ on Saturday, July 17th! This is a 1-day event in Allegheny Commons Park filled with music, food, an artist’s market, and the joy of being able to go outside and enjoy each other’s company again!

That being said, we need volunteers. Volunteers are the literal lifeblood of DMF. We are grateful for all of the selflessness that goes into volunteering your time.

We are looking for volunteers for the following:

  • Friday evening litter cleanup (7/16, 7PM)
  • Saturday morning litter cleanup (7/17, 9AM)
  • Saturday litter cleanup during the fest
  • Sunday morning litter cleanup (7/18, 9:30AM) *We can provide grabbers, gloves, and trash bags for all litter cleanup, unless you insist on bringing your own!
  • Merch tables (7/17, various times)

Let us know what you’re willing to help with! Fill out as many as you’d like!

Distributions Coordinator

Distribution Coordinators are responsible for the planning and implementation of Food Bank distribution programs. These programs include, but are not limited to: Produce to People, Military Share, and Drive –thru distributions.  Distribution coordinators will work with the Distributions Manager to generate goals for increasing efficiency and output of current distributions, as well as operationalizing new distributions in line with the organizations strategic plan. Ideally, a Distributions Coordinator has passion for the organizations mission of eliminating hunger in Southwestern Pennsylvania, an ability to cultivate strong working relationships with both internal and external stakeholders, and can problem solve in real time onsite at distributions. Coordinators will work collaboratively across departments to enhance the Food Bank’s distribution programs.

Duties and Responsibilities:

  • Plan and order items to be distributed at distributions based on estimated numbers of households expected at sites and product available.
  • Work with Operations, Community Engagement, and other departments to ensure the safe and efficient output of food during distributions events. Coordinators will engage with customers, volunteers, and other Food Bank staff to ensure a successful distribution.
  • Provide exemplary levels of customer service at all distribution events.
  • Work with the Distributions Manager to identify creative and efficient mechanisms to increase the output of Distribution programs to help reach the goals laid out in the strategic plan. These include: Increasing meal output via existing distributions. Commencing large-scale distributions in counties that currently lack one. Working to create more equity around the level of service offered to distributions program recipients.
  • Confirm distribution site availability and most efficient setup: Maintain relationships with host sites to ensure sustained participation. Serve as steward for community sites, ensuring we leave them as good or better than we find them. Identify and address immediately any safety concerns with sites.
  • Upon return to warehouse, oversee proper unloading of trucks, weighing and recording of returned product, restocking of product and supplies, and cleanup of dock area.
  • Abide by expectations set by the Distributions Manager and Director of Innovation and Distributions Programs


  • Bachelor’s Degree, or equivalent combination of education and experience.
  • Experience with Microsoft Office and and Google Apps.
  • Prefer experience with CRM software and inventory systems.
  • Previous leadership or coordinating experience preferred.
  • Knowledge of and experience with operating warehouse equipment (i.e. motorized pallet jack, pump jack) preferred;
  • Valid driver’s license required.
  • Passing Act 33/34 Clearances

Certificates and Licenses:

Must be completed within 90 days of employment:

  • Safe Food Handling Certification
  • First Aid/CPR Certifications

Disclaimer: The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all responsibilities, duties, and qualifications required of employees assigned to this job.

How to Apply:  Go to click apply, create a login, fill out our online application and attach resume and cover letter.

Special Events Coordinator

Winchester Thurston School (WT), a nationally recognized and innovative Pre-Kindergarten through grade 12 independent day school in Pittsburgh, seeks an individual to manage and coordinate Advancement-related events. These events enhance the WT brand, support and expand relationships, and raise philanthropic/sponsorship dollars. The Special Events Coordinator will work closely with each of the constituent-focused gift officers and is a direct link and liaison with vendors, facilities, media and volunteer committees whose combined efforts ensure the success of each event. This a full-time, non-exempt support staff position.

The calendar of events within the Special Events Coordinator’s portfolio include, but are not limited to:

  • Benefit
  • Reunion
  • Donor Appreciation Luncheon
  • Valentine’s Day and Halloween Parties
  • PiDay
  • PAPresents
  • Spring Fling
  • Cultivation Events
  • Faculty and Staff Appreciation Luncheon
  • Pumpkin Fair
  • Alum Events

The individual in this position will work closely with the Director of Advancement, Advancement Department members, Trustees, other employees, parents, volunteers, and vendors. The Special Events Coordinator performs under the general direction of the Head of School and under the daily supervision of the Director of Advancement. The individual in this position serves in a manner that advances and upholds the mission and philosophy of Winchester Thurston School.

The Special Events Coordinator is responsible for the following duties and responsibilities:

  • Organize and oversee all details for the planning and successful production of all special events, including but not limited to the events listed above, for the Advancement Office and Parents Association:
    • Assist in finding appropriate dates and communicating those to dates to key internal staff and Trustees
    • Request and complete Event Request Forms
    • Select menu and confirm catering
    • Confirm appropriate facilities and setup within facilities
    • Oversee staging, flowers and decorations
    • Procure any favors or giveaways for events
    • Research locations for any off-campus events
    • Retain photographer and/or videographer for each event
    • Manage RSVPs and data lists for each event
    • Produce nametags for events as necessary
  • Work in concert with the Director of Advancement, Associate Director of Advancement and Director of Alumnae/i and Parent Engagement to set a budget of expenses and income for each event
  • Partner with the Advancement Office Manager to execute invitations and reminders
  • Partner with the Advancement Office Manager to plan newsletter and other media promotion and coverage, including social media
  • Provide event updates to Advancement Office teammates and assigns Advancement colleagues to assist with any necessary duties at the event
  • Work with Parents Association volunteers to provide support for PA-sponsored events
  • Compile a library of details from each event to be used as a roadmap for future gatherings
  • Evaluate vendors after every event, providing recommendations and research to necessitate changes as needed
  • Evaluate the ROI of each event – examining staff time and effort, expenses, and generated income
  • Work with the Advancement Department to provide sponsor benefits for corporate donors to events
  • Coordinate meetings and conference calls, as needed, in conjunction with the Advancement Office Manager
  • Perform other duties as assigned


  • Bachelor’s degree or equivalent combination of education/experience
  • At least 1 year of experience working in event coordination
  • Strong organizational and interpersonal skills
  • Ability to work in a fast-paced environment, manage multiple priorities, and be attentive to details
  • Ability to work collaboratively with a team as well as work independently

Applicants may apply at and will need to submit a cover letter, resume and the names and contact information for 3 professional references.

Winchester Thurston School is an equal opportunity employer. WT is dedicated to the goal of building a culturally diverse and pluralistic community and strongly encourages applications from people of color, LGBTQ candidates, and women.