Director of Human Resources

FUNCTION:  Responsible for administration, management, planning and development of all Human Resource functions for the Western Pennsylvania Conservancy (Conservancy), ensuring legal compliance and implementation of the Conservancy’s mission.

Responsible for human resource management for the Conservancy, including EEO regulatory compliance, recruitment and selection, compensation, wage and salary administration, benefit administration, performance management, employee relations, corrective action and disciplinary issues and termination.

DUTIES AND RESPONSIBILITIES:

Development of the Human Resources Program

  •  Defines, recommends and implements personnel policies and procedure; prepares and maintains employee handbook on policies and procedures.
  • Confers with executive/senior management to review achievements and discuss required changes in goals and objectives resulting from current status and conditions.  Evaluates reports, decisions, and results of human resources department in relation to established goals.   Recommends new approaches, policies, and procedures to effect continual improvements in efficiency of human resources department and services performed.  Functions as a strategic member of the senior management team.
  • Responsible for the development and administration of human resources budget, including review and approval of all human resources expenses and invoices in accordance with established policies and procedures.

Employee Relations

  •  Performs the completion of all exempt and nonexempt recruitment activities, including the administration of the job posting program, advertising, screening, interviewing, selection and new employee orientation.  Processes new employee onboarding and change-of status forms.
  •   Designs, recommends, and implements the Conservancy’s performance management program.  Distributes performance appraisal reminders, reviews and approves all performance appraisals and merit increases. Tracks performance appraisals to ensure they are completed within the proper timeline.
  • Assists with organizational training and development initiatives.  Develops and implements training and development needs analysis to determine education, training and competency levels of staff.   Works with division managers to identify skill gaps and to develop individual training and development plans.  Develops organization-wide training and development plans for major skill/development needs.  Assists with determination of training content, delivery and evaluation of programs.
  • Works with managers and employees to identify and resolve employee relations issues.  Assists managers with performance and disciplinary issues.
  • Conducts exit interviews and handles all aspects of separation of employment.

Compensation and Benefits

  • Maintains the Conservancy’s compensation program and salary administration policies, classifies/reclassifies positions, writes and updates job descriptions, and provides for annual/bi-annual wage and salary market surveys and updates to salary ranges.  Reviews and approves all salary increases and decisions in accordance with board approved policy.
  • Responsible for the development, maintenance, and revision of fringe benefits package.  Performs all benefit administration, including claims resolution, change reporting, approving invoices for payment, annual re-evaluation of benefit programs and policies.
  •  Functions as Pension Plan Administrator and works with auditors on pension plan audits and preparation of 5500’s and other regulatory reporting as required by the Department of Labor and Internal Revenue Service.  Provides for enrollment and staff training by TIAA-CREF.

Human Resources Information Systems (HRIS)

  • Manages the development and maintenance of the Human Resources section of the intranet to ensure current, accurate information and policies/procedures.
  •  Utilizes HRIS to the Conservancy’s recordkeeping and management advantage.

Compliance and Professional Development

  • Monitors and ensures compliance with federal, state, and local employment laws and regulations, and recommends best practices; reviews and modifies policies and practices to maintain compliance.
  • Maintains knowledge of trends, best practices, regulatory changes, and new technologies in human resources, talent management, and employment law; applies this knowledge to communicate changes in policy, practice, and resources to executive/senior management.
  •  Maintains OSHA compliance logs and all required paperwork regarding workplace injuries and illnesses, files worker’s compensation claims, and assists with employee safety programs.   Assists Vice President/Chief Financial Officer with insurance programs and risk management, as requested.

Organization Goals and Mission

  •  Participates with executive/senior management in strategic and organizational planning and is responsible for the development and implementation of human resource initiatives to accomplish the strategic goals of the organization.  Provides support to Personnel Committee meetings with the Board of Directors.
  • Assists organization with diversity initiatives.  Analyzes internal workforce demographics to identify where diversity could be improved.  Works with recruiting managers to identify and utilize recruiting sources that could provide qualified minority applicants.
  • Supports the Conservancy’s cost containment and fundraising efforts and needs, as applicable.
  • May serve on various internal and external committees, as appropriate.

QUALIFICATIONS

Required Skills/Abilities

  • Excellent interpersonal, written and oral communication skills – including the ability to make presentations to the general public and peer audiences.
  • Excellent facilitation and coaching skills – must have the ability to work well inter- and intra-departmentally.
  • Excellent organizational skills – must be able to demonstrate prior success at executing projects in a timely manner and in achieving results on schedule.  Must be able to manage multiple projects and priorities simultaneously.
  • Strong planning skills – must be able to develop and implement tactical plans from established strategic goals.
  • Excellent computer skills in a Microsoft Windows environment.
  • Training/development background preferred.

Preferred Education and Experience

  • Eight (8) years experience in public or private human resource management; OR
  • A bachelor’s degree in Human Resources, Business Administration, or related field, and five (5) years’ HR generalist experience; ORA master’s degree in human resource management or related personnel/human resource field; OR
  • Any equivalent combination of experience and training that provides the required knowledge, skills and abilities.
  • Senior Professional in Human Resources (SPHR) certification and/or SHRM-SCP, strongly preferred.

Physical Requirements

  • Prolonged periods of sitting at a desk and working on a computer.

Please list job title in the subject line of the e-mail.

Assemble Board of Directors

January 2022-December 2024 Term – Board of Directors Position Description

Assemble, a nonprofit dedicated to fostering learning and creativity, is searching for committed and enthusiastic individuals to join its Board of Directors.  As ambassadors of Assemble, our Directors provide leadership in the oversight and execution of Assemble’s strategic plan.  It is important that Directors share Assemble’s vision for arts, STEAM education, the Maker movement, and community outreach.  Director candidates should be ready to work collaboratively as part of a working Board while striving to become a governing Board.  Directors are required to participate in at least one committee, each of which meets on a monthly basis or as needed.

Vision:  Assemble envisions neighborhoods of empowered, diverse people who create, connect, learn, and transform together.

Mission:  We build confidence through making by uniting communities of artists, technologists, makers, and learners.

Assemble’s Directors serve 3-year terms and are eligible for reappointment for 1 additional 3-year term for a total of 6 years.  Board meetings are held 6 times a year in the odd-numbered months.  Directors are required to attend — either in-person or virtually — all 6 of the Board meetings and the Board Retreat in addition to the committee meetings.  Directors are expected to consider Assemble to be a philanthropic priority and to make and solicit annual gifts that reflect that priority.

Special consideration will be given to candidates who possess any of the following qualifications:

  • Dedication towards Diversity, Equity, Accessibility, Inclusion, and Justice practices
  • Identifying as BIPOC, LGBTIQIA+, or as an intersectional person of oppressed identities
  • Experience or skills in one or more of the following:
    • Legal expertise for nonprofit organizations
    • Human resources management and procedures
    • Non-profit accounting, finance, and experience setting up an endowment fund
    • Operations, policy development, and public health expertise
    • Leadership for strategic planning for growth and succession experience
  • Interest in leading fundraising and friend-raising events to build Assemble’s donor base
  • Interest and ability to build Assemble’s family of supporters, fans, and participants
  • Connections to the Garfield/Friendship/Bloomfield community as a resident or via allied organizations
  • Connections to the Technology, Art, and Creative Industries

If you have questions regarding a position or the commitment involved, please contact Brett Fulesday, Board President, at brett@assemblepgh.org.  If you are interested in joining Assemble’s Board of Directors or a committee, please send an email of interest and a resume to jobs@assemblepgh.org by November 12.  No phone calls, please. If you are interested in learning more about Assemble, please join us for one of our meet and mix events:

Board Directors and Committee Members

As one of the world’s oldest and largest fair trade organizations, Ten Thousand Villages has spent more than 60 years cultivating trading relationships in which artisans receive a fair price for their work and consumers have access to distinctive handcrafted items.  Ten Thousand Villages establishes long-term buying relationships in places where skilled artisans are under or unemployed, and in which they lack other opportunities for income. A founding member of the World Fair Trade Organization, Ten Thousand Villages sees fair trade as an alternative approach to conventional international trade.

Ten Thousand Villages Pittsburgh is an independent nonprofit that sells Ten Thousand Villages Products and shares the company name, but The Pittsburgh board operates separately of Ten Thousand Villages US leadership.  In addition to governance, the board is also heavily involved in many aspects of operations, including managing bank accounts, approving expenses, creating the annual budget, devising policies, implementing advertising and marketing plans, organizing events, pursuing grant opportunities, and more.

The board currently has openings for board of directors and committee members with experience and expertise in the following:

  • Fundraising/Development
  • Human Resources
  • Finance/Accounting
  • Marketing
  • Operations
  • Legal

The full Board of Directors meets on the third Wednesday of every month (except July and December) at 6:30PM.  During normal operations, the meeting takes place at the store located at 5820 Forbes Ave in the Squirrel Hill neighborhood and regular in-person attendance is expected of directors.  Due to Covid, the board has been meeting virtually.  In an average month, board service will require 4-10 hours.  Terms are three years and directors are not required to make financial contributions.

Board committees meet as needed, typically once per month and often by telephone video conference.  There is not a term duration for committee members.

If you are interested in joining the Ten Thousand Villages Pittsburgh Board of Directors, please submit your resume to board.pittsburgh@tenthousandvillages.com.

Recruiter & Engagement Associate

This position is for a Recruiter and Engagement Associate who will be a critical member to the HR department. Responsible for research, develop, and implement effective recruiting and staffing strategies to attract top talent. Dedicated to driving stronger engagement and opening lines of communication within the organization. The ideal candidate for this role is passionate, detail oriented, collaborative, and has a variety of experience in human resource operations.

Job title:  Recruiter & Engagement Associate
Department:  Human Resources Department
Divisional Unit: Central Operations
Reports to: Human Resources Manager
Full-time / Exempt

Essential Functions and Responsibilities:

Department Support:

The Recruiter will research, develop, and implement effective recruiting and staffing strategies to attract a diverse pool of qualified and capable talent for the organization. The Engagement Associate is responsible for helping promote a positive organizational culture. This position is dedicated to driving stronger engagement and opening lines of communication with current and potential employees; helping launch Human Resources programs and initiatives; and crafting HR-related messages ranging from employee surveys to rewards programs.

Recruiter Responsibilities:

  • Develops, facilitates, and implements all phases of the recruitment process.
  • Collaborates with department managers to identify and draft detailed and accurate job descriptions and hiring criteria.
  • Identifies and implements efficient and effective recruiting methods and strategies based on the available role, industry standards, and the needs of the organization.
  • Assists with job posting and advertisement processes.
  • Screens applications and selects qualified candidates.
  • Schedules interviews; oversees preparation of interview questions and other hiring and selection materials.
  • Assists with the interview process, attending and conducting interviews with managers, directors, and others
  • Collaborates with the hiring manager and/or other human resource staff during the offer process, identifying and recommending salary ranges, incentives, start dates, and other pertinent details.
  • Ensures compliance with federal, state, and local employment laws and regulations, and company policies.
  • Backup for Payroll processing with Finance Dept via Paylocity
  • Attends and participates in college job fairs and recruiting sessions.
  • Performs other duties as assigned.

Engagement Responsibilities:

  • Tailor programming and individualized/group support to help employees outline a potential career path so they can better visualize their future within the organization.
  • Responsible for Onboarding experience
  • Drives the Mentor/Mentee Program within the organization
  • Responsible for the Award recognition program
  • Assist with employee’s surveys
  • Employee career growth, development and retention is a primary focus for this position
  • Build, analyze, and report on diversity representation, benefits utilization, event participation
  • Build and maintain educational materials, dashboards and key relationships across the business to ensure leaders have the data they need to drive change.
  • Encouraging employees to refer talented applicants to the organization as an employer of choice
  • Conducting periodic check-ins with new and seasoned employees to solicit input and identify opportunities for improvement related to employee engagement and retention
  • Maintains the integrity and confidentiality of human resource department.
  • Perform other duties as assigned.

Position Requirements and Qualifications:

  • Excellent verbal and written communication skills.
  • Excellent interpersonal skills with good negotiation tactics.
  • Ability to create and implement sourcing strategies for recruitment for a variety of roles.
  • Proactive and independent with the ability to take initiative.
  • Excellent time management skills with a proven ability to meet deadlines.
  • Familiarity with laws, regulations, and best practices applicable to hiring and recruitment.
  • Proficient with or the ability to quickly learn applicant-tracking software or other recruitment systems.
  • Proficient with Microsoft Office Suite or related software.

Education and Experience:

  • At least five years managing all phases of the recruitment and hiring process highly preferred.
  • Associates Degree in Business Administration, or a closely related field.
  • Proficiency with computer skills, including Microsoft Suite products.
  • Experience working with an HRIS system.
  • Excellent interpersonal skills, with the ability to manage confidential situations with professionalism and diplomacy. Must be able to adapt to all personality types.
  • Willingness to work as a team and collaborate.
  • Must be able to communicate professionally both written and orally.
  • Must be able to accurately follow instructions; organize, prioritize and plan work activities as to use time efficiently.
  • Any other combination of degree, skills, training, and experience will be considered.

Competencies:

  • Promoting Equity, Diversity, and Inclusion
  • Develops Talent
  • Customer Orientation
  • Information Gathering
  • Managing Performance
  • Takes Initiative
  • Thoroughness
  • Fostering Teamwork
  • Flexibility

Physical Requirements:

  • Ability to safely and successfully perform the essential job functions consistent with the ADA
  • Must be able to lift and carry up to 20 lbs., standing, sitting, reaching and stretching.
  • Must be able to talk, listen and speak clearly on telephone.

Disclaimers:

The URA is an equal opportunity affirmative action employer. All qualified applicants will receive consideration without regard to race, religion, color, gender, age, national origin, ancestry, disability, sexual origination, political, and/or union affiliation.

AN APPLICANT MUST BE A CITY OF PITTSBURGH RESIDENT, OR BECOME ONE AS A CONDITION OF EMPLOYMENT AT THE URA.

Administrative Manager (Full-Time)

Position Overview

The Abolitionist Law Center (ALC) is a nonprofit law firm fighting to defend prisoners and abolitionists, and a community organizing project aiming to build a world without police and prisons. Our work is currently based in Pennsylvania, where we have sued the Department of Corrections, local jails, and the Commonwealth to defend prisoners from abuse and to win release for as many people as possible. Our organizing work is statewide and focused on abolishing the use of solitary confinement and ending life without parole sentences (aka death by incarceration), among other things.

We’re now hiring an Administrative Manager for our Pittsburgh office. The Administrative Manager position will be responsible for bookkeeping, vendor management, basic HR management, payment processing, etc. to keep the organization running smoothly so staff members can concentrate on building the movement to abolish police and prisons.

Location

This position is based in Pittsburgh and will require working on site at our office, though remote work is possible when the nature of the tasks allow for it.

Responsibilities

  • Bookkeeping
  • Managing employee benefits
  • Payment processing
  • Payroll
  • Records management
  • Office management
  • Supporting the Director of Operations in the overall management of the organization

Requirements

  • You must be proficient in the above tasks with a demonstrated history of having done similar work. For example:You must be familiar with Quickbooks and understand how bookkeeping for a nonprofit organization is done.
  • You must have experience collecting and organizing records. Experience developing or improving systems for organizing records would be highly valued.
  • You must have experience processing payments, reviewing and organizing related records, ensuring that vendors/contractors are paid and staff members are reimbursed.
  • You must know how to use Microsoft Office software, especially Excel. Proficiency with GSuites and EveryAction (or other CRM) would be very welcome.
  • Experience advocating for justice and human rights would weigh in your favor, though it is not strictly required for this position.

Salary and Benefits

The Administrative Manager is a full-time, salaried position. This position has a six-month introductory period. The salary for this position starts at $50,000 annually, and is negotiable depending on experience. The position comes with a health insurance benefit of up to $400/month and 35 days (280hrs) of paid time off annually.

Reports to: Director of Operations

Application Process

Please email your resume, two professional references, and a cover letter explaining your interest in the position to info@alcenter.org. Applications will be accepted and reviewed on a rolling basis, but candidates are encouraged to apply by October 1, 2021 to receive priority consideration. This position is open until filled.

Abolitionist Law Center is an equal opportunity employer. People of color, women, indigenous people, LGBTQI-GNC people, and formerly incarcerated people are encouraged to apply.

To learn more about our staff and board members, click here.

Marketing & HR Assistant

Marketing / HR Assistant

Organizational Summary: Life’sWork of Western PA is a non-profit organization empowering people to live the life they choose. We partner with people with disabilities, people with other barriers, and young adults to pursue their hopes and dreams through strengthening workplace abilities, building life skills, and developing meaningful relationships.

We believe everyone deserves to share in opportunities of meaningful employment. Through employment for all, we envision creating a compassionate, inclusive and equitable community where all individuals have a chance to flourish. A career at Life’sWork means a chance to promote life altering change in an individual’s life.

Job Summary:

This person will provide administrative support to both the marketing and human resources departments.

Job Responsibilities:

Marketing responsibilities:

  • Undertake daily administrative tasks to ensure the functionality and coordination of the department’s activities
  • Support marketing and other executives in organizing with various projects
  • Update spreadsheets, databases with statistical, financial and non-financial information
  • Assist in the organizing of promotional events and traditional or digital campaigns and attend events to support other departments and to facilitate their success
  • Prepare and deliver marketing collateral
  • Assist with writing marketing literature (brochures, press releases etc.) to augment Life’s Work’s presence in the market

Human Resources responsibilities:

  • Perform HR related administrative functions, including processing of personnel files.
  • Assist with benefits administration and open enrollment.
  • Assist with the recruiting process by maintaining the job description, applicant flow and recruiting logs, posting available positions to all appropriate sites, coordinating and maintaining job-related clearances and verifications, and checking references.
  • Provide information to managers and employees as requested and in a timely manner to ensure employee requirements are met.

Education & Experience:

  • A high school diploma or GED is required.
  • Bachelor’s Degree in Business, Human Resources or Marketing, or an equivalent combination of education and experience preferred.
  • At least one-year experience in an administrative support capacity, preferred
  • Patch / PA Child Abuse / FBI Fingerprint Clearance are required within 30 days of employment and this is all paid by Life’sWork of Western PA

Knowledge, Skills, & Abilities:

  • Understand and practice a high level of confidentiality a must.
  • Excellent knowledge of MS Office, marketing software programs and online applications (CRM tools, Online analytics, Google AdWords etc.)
  • Strong verbal and written communication skills
  • Well-organized with customer-oriented approach
  • Strong attention to detail
  • Demonstrable ability to multi-task and adhere to deadlines

Benefit Package:

  • Health Coverage: (full-time only)
    • Pays 100% of employee only coverage.
    • Matches up to $700 towards your health savings account (H.S.A.)
  • Other benefits; (100% paid by employee)
    • Dental and vision
    • Aflac
    • Legal Shield / Identity Theft
  • Paid Time Off (PTO):
    • Beginning your second year, full-time employees will receive 20 days of PTO
    • Beginning your second year, part-time employees may receive up to 10 days of PTO
  • Holidays: (full-time & part-time)
    • Offer 12 holidays per year
  • Retirement Plan (403(b) Thrift Plan):
    • Matches 100% up to 5% of employee’s contribution
  • Mileage reimbursement:
    • follows the federal mileage rate.

Signing Bonus of $500.00 and after 6 months you receive another $500.00

Diversity and Inclusion Statement: At Life’sWork of Western PA, we have a clear vision: to create a community where difference is valued. As an organization with a mission that is centered around lifting up some of the most vulnerable members of society, diversity and inclusion are more than just words to us. Here, everyone is welcome. We employ, train, compensate, and promote regardless of race, age, sex, religion, color, national origin, language, sexual orientation, pregnancy, gender identity, handicap or disability, and other protected status’. As an employment organization that is continually evolving to provide the best possible services for our clients, we strive to be as diverse as the individuals that we serve. Life’sWork is fully focused on building and nurturing a workplace where inclusion is part of our everyday culture, not just an initiative; where all employees feel their individual gifts are celebrated and appreciated, and where they are encouraged to be who they are.

There is always more work to be done, and we believe that if the services that are provided by our organization are done through a diverse mix of talents, perspectives, and backgrounds, we can play a role in creating ongoing and lasting change.

COVID-19 Safety Operating Policy/Procedures

Life’sWork of Western PA is committed to providing a safe and healthy work environment for our employee, clients, and visitors. We adopted a COVID-19 Safety Operating Policy/Procedures that is working.

Recruitment Specialist

ORGANIZATION: Partners For Quality Inc.
DEPARTMENT: Human Resources
POSITION: Recruitment Specialist
STATUS: Full Time; 37.5 hours / week
SCHEDULE: Monday through Friday; daylight hours; flexibility required to meet the needs of the Department
LOCATION: Monroeville
SALARY: Please submit wage requirements with resume and / or online application

The Recruitment program within our Human Resources Team is fast-paced with rewarding opportunities to locate qualified applicants to fill essential roles in the intellectual/developmental and behavioral health fields. The ideal candidate must be a flexible, high-energy individual with the capacity to learn eligibility requirements of various positions within our growing family of agencies.  The successful Recruitment Specialist is able to work in a team environment and collaborate with all levels of the agency to provide in-sight, suggestions, and ability to implement new strategies in recruitment procedures.

Partners For Quality Inc. (PFQ) is a private, non-profit organization based in Robinson Township with satellite offices in Monroeville. Partners For Quality provides administrative management to five subsidiary organizations that support individuals with intellectual & developmental disabilities and behavioral health challenges. PFQ’s management services include Fiscal (including payroll), HR, IT and Communications –allowing subsidiaries to focus on providing quality services. Our subsidiaries include Allegheny Children’s Initiative, Citizen Care, Exceptional Adventures, Milestone Centers and the Partners For Quality Foundation.  Through these subsidiaries, we provide community-based supports and services to 5,000 adults and children with intellectual disabilities and behavioral health challenges in Allegheny County.

The Recruitment Specialist is responsible for recruiting qualified candidates and placing them in open roles. Duties include, but are not limited to:

  • Collaborate with hiring managers on a regular basis to proactively identify hiring needs
  • Create Job Ads/Postings and publish in various portals to attract employees
  • Source and recruit candidates by using databases, social media, etc.
  • Conduct interviews for a wide range of candidates; assess candidates’ relevant knowledge, skills, soft skills, and experience
  • Extend offers for employment; coordinate all post offers and pre-employment requirements
  • Participation in recruitment events, including but not limited to job fairs, career days, information sessions and community events
  • Active involvement with rewards, recognition, and retention activities

QUALIFICATIONS

  • Bachelors’ Degree in Human Resources Management or a Human Services related field
  • Two (2) years’ recruiting experience or relevant experience in the field
  • Experience working within the non-profit or Human Services sector preferred
  • Experience working within Applicant Tracking (ATS) and Human Resources Information Systems (HRIS) preferred
  • Excellent communication, computer and writing skills
  • Excellent organization skills
  • Valid Driver’s License and use of vehicle
  • Act 33, 34 and FBI clearances

SALARY

Please submit wage requirements with resume and / or online application

BENEFITS

Full Time employees enjoy a comprehensive benefits package:

  • Health, Dental and Vision Insurances (United Healthcare)
  • $1,200 cash payout option in lieu of Health Insurance coverage
  • Healthcare Flexible Spending Account
  • Dependent Care Flexible Spending Account
  • Paid Time Off
  • Paid Sick Time
  • 7 Paid Holidays
  • Short Term Disability/Long Term Disability
  • Life Insurance
  • Optional 401(k) with Employer match
  • Optional Accident, Critical Illness and Hospitalization insurances

WORK PERKS

  • Free parking
  • Mileage reimbursement
  • Employee Activities, Rewards and Recognition Programs
  • Comprehensive Employee Assistance Program
  • Employee Discount Program

APPLY TO THIS POSITION

Interested applicants can choose to apply in any of the following ways:

  • Complete an employment application online
  • Email resumes: Careers@PFQ.org
  • Fax resumes: 412-446-0749
  • Drop off resumes or apply in person: Partners For Quality, 250 Clever Road, McKees Rocks, PA 15136

If you need any assistance or require an accommodation to apply please contact us at 412-446-0700.

Partners For Quality and its family of agencies are an equal opportunity employer

EOE

Human Resources Coordinator

SUMMARY/OBJECTIVE:

The Human Resource Coordinator is responsible for providing support in the day-to-day operations of the Human Resources office. The primary responsibilities of the Human Resource Coordinator are in the following areas: recruiting, employee onboarding, human resource information systems, benefits, compensation, HR compliance, policies and procedures. The Human Resource Coordinator works closely with the Director of OD/HR to ensure that the National Aviary’s HR policies, processes, and practices are efficient and high performing.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

  • Administers various human resource plans and procedures for all National Aviary personnel; assists in the development and implementation of all personnel policies and procedures ensuring compliance with federal, state and local employment and benefits laws and regulations.
  • Responsible for overall benefits administration for staff, including but not limited to, new hire enrollment, communicating and administering benefits information, maintaining all benefit records,  reviewing insurance invoices for accuracy, claims resolution, change reporting, and COBRA administration.
  • Assists Director of OD/HR in maintaining compliance with federal, state, and local legislation pertaining to personnel matters. This includes, but is not limited to, maintaining paperwork for unemployment claims, short-term disability, long-term disability, FMLA, and COBRA.
  • Responsible for the administrative part of the recruitment process, including but not limited to, assisting the hiring manager in vetting candidates, managing Applicant Tracking System, managing job postings, and processing the background and reference checks.
  • Responsible for managing the employee onboarding process, including but not limited to, new hire paperwork and compliance, setting up employee in ADP, benefits enrollments, coordination with managers and other staff, responding to employee’s questions and ensuring that all check in meetings are completed in a timely manner.
  • Responsible for ensuring that all Introductory Evaluations are completed, reviewed, and filed in a timely manner.
  • Assists the Director of OD/HR and the Curator of Education and Public Programs in the National Aviary Orientation.
  • Responsible for overall management/administration of all personnel systems. Responsible for ensuring all personnel records and systems are up-to-date at all times, including but not limited to, conflict of interest forms, background checks, job descriptions, USCIS Form I-9 Employment Eligibility Verification and authorizations.
  • Assists the Director of OD/HR in managing the National Aviary Performance Management process. This involves reviewing all of the evaluations and ensuring that they are completed in a thorough and timely manner.
  • Assists the Director of OD/HR in the annual compensation analysis.
  • Supports and assists the Volunteer Department in their recruiting efforts and reviews and maintains the volunteer clearances.
  • Assists the Curator of Education and Public Programs and the Director of HR/OD in managing the National Aviary Intern program. This includes, but is not limited to, intern recruitment and onboarding.
  • Participates as an active member on the National Aviary’s Safety Committee; prioritizes safety and security issues.
  • Collaborates with the Director of HR/OD in managing the Incident Response Process. This includes updating the process, investigating incidents, and ensuring that all reports are completed accurately and timely.
  • Responsible for filing and monitoring Workers’ Compensation claims and OSHA reports.  Responsible for filing regulatory reports and for maintaining safety records.
  • Acts as the ADA Coordinator for the National Aviary.
  • Assists the Director of HR/OD in organizing staff functions, trainings and events, including but not limited to employee recognition, engagement, and wellness programs.
  • Promotes positive attitude and influence to enhance productivity and a pleasant work environment, exhibits willingness to do whatever it takes to get the job done.
  • Participates in developing department goals, objectives, and systems.
  • Responds to requests for HR related information from internal and external parties in a timely fashion.
  • Assists in the creation and implementation of the HR departmental goals. Recommends new approaches, policies and procedures to improve efficiency of the department.
  • Exhibits integrity and dependability through behaviors and actions; maintains confidentiality in all staff interactions.
  • Continues to develop professionally, staying abreast of industry trends related to HR by participating in conferences and educational opportunities; reading professional publications; maintaining personal networks and participating in professional organizations.
  • Serves as a Responsible Party; adheres to all National Aviary policies and protocols
  • Interacts with visitors utilizing National Aviary Visitor Engagement protocol

Reasonable Accommodations may be made to enable individuals with disabilities to perform the essential functions.

OTHER DUTIES:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for their job. Duties, responsibilities, and activities may change at any time with or without notice.

SUPERVISORY RESPONSIBILITIES:

The HR Coordinator has no supervisory responsibilities.

SKILLS AND QUALIFICATIONS:

  • Excellent organizational skills
  • Strong oral, written, and interpersonal communication skills
  • Working knowledge of human resource processes and procedures
  • Knowledge of personnel practices and principles
  • Proficient knowledge of various computer programs such as excel, word, and PowerPoint. Familiarity with payroll software such as ADP strongly preferred.
  • Ability to assess and prioritize multiple tasks and demands
  • Ability to maintain a calm and courteous demeanor under pressure

EDUCATION AND/OR EXPERIENCE:

  • Bachelor’s Degree in Business or related field
  • 1 years’ experience in overall human resources functions
  • SHRM-CP or PHR certification preferred.
  • Non-profit experience preferred

OTHER REQUIREMENTS:

  • Satisfactory Pennsylvania State Police Criminal Record Check and Child Abuse History Certification
  • Satisfactory FBI Criminal Record Check
  • [if applicable] Valid Driver’s License and ability to pass Department of Motor Vehicles check

PHYSICAL DEMANDS:

While performing the duties of this job, the employee constantly operates a computer and occasionally moves about the office to access file cabinets, office equipment, etc.

WORK ENVIRONMENT:

Work environments will include climate-controlled office spaces and public areas where the noise level may be loud. This role routinely uses standard office equipment such as computers, phones, copiers, and filing cabinets.

POSITION TYPE/ EXPECTED HOURS OF WORK.

This is a full-time position.

Interested parties should send application, resume, and cover letter to HRJobs@aviary.org

Operations Manager

ORGANIZATIONAL OVERVIEW

Driven by the Lawrenceville community, the Lawrenceville Corporation (LC) acts as a catalyst and conduit for responsible and sustainable growth. Our work encompasses a variety of programming, including: creating and implementing community plans; supporting and promoting local businesses, entrepreneurs, and artists; advancing infrastructure and mobility improvements; and, developing and managing affordable housing and commercial space.

LC seeks a highly organized, self-starting, passionate, and capable Operations Manager to oversee organizational operations, property management, financial management, and other projects as necessary.

POSITION OVERVIEW

The Operations Manager of the Lawrenceville Corporation (LC) is responsible for overseeing the day-to-day operations of the organization, including general management, human resources, office management and administration, accounting & bookkeeping, and managing two mission-based real estate holdings, as well as other related duties as assigned.  The Operations Manager reports to the Executive Director.  The Operations Manager performs duties and responsibilities that may include the following tasks:

General Management

  • Monitors and ensures compliance with all governmental and funder requirements for nonprofits.
  • Manages contracts with public agencies and private foundations; submits grant requisitions for payment; manages fundraising calendar for submission and report deadlines; prepares regular reports; maintains grant contracts and files.
  • Oversees insurance policies & renewals, including general liability, property, workers’ comp, directors & officers, etc.

Property Management

  • Serves as property manager for Ice House Artist Studios & Blackbird Artist Studios, including:
    • Serving as the primary contact for building tenants
    • Preparing and managing the annual budget
    • Overseeing leases, and recruiting new tenants as needed
    • Scheduling and overseeing ongoing maintenance and repairs
    • Supervising maintenance and custodial service providers
    • On-site event coordination for occasional events at Ice House
    • Develop, manage. and update business and capital improvement plans for Ice House

Human Resources

  • Reviews, updates, and manages organizational policies, including: Personnel, Financial, Conflict of Interest, and other organizational policies.
  • Maintains personnel files and current job descriptions.
  • Maintains personnel policies manual and coordinates periodic review and updates.
  • Works with Executive Director to recruit, hire, and orient new staff.
  • Processes bi-weekly payroll and reconciles quarterly payroll reports.
  • Administers employee benefits including paid time off, medical, dental and vision insurance, retirement plan, and workers’ compensation.

Office Management and Administration

  • Handles purchasing and leasing of office equipment, hardware, software, and supplies.
  • Works with vendors to schedule work, negotiate rates and contracts, and contain costs.
  • Develops streamlined office systems and troubleshoots IT issues.
  • Oversees development and maintenance of internal information sharing system and record-keeping structure and filing systems.

General Accounting

  • Provides bookkeeping support to the Executive Director and Finance Manager, including:
    • Accounts payable: processing invoices and acquiring corporate signatures for bill paying
    • Accounts receivable: processing payments and making bank deposits.
    • General ledger data entry and maintenance.
  • Maintains financial policies and procedures manual and coordinates periodic review and updates.
  • Assists the Finance Manager in organizing information for the annual audit.
  • Executes fiscal agency agreements with and performs bookkeeping services for custodial events.
  • Maintains accounting records and files.

Administrative Support

  • Fields general organizational inquiries via phone, email, and visitors.
  • Provides scheduling support to the Executive Director.
  • Attends required committee and board meetings; assists with preparing agendas and report and taking minutes.
  • Provides general staff support and performs other administrative tasks as assigned.
  • Attends community meetings and events in evenings and on weekends occasionally and when necessary.

EXPERIENCE AND ABILITIES

  • Three or more years of experience in nonprofit operations, administration, and finance.
  • Previous experience in property management preferred.
  • Previous experience in community development field preferred.
  • Positive and professional attitude; strong work ethic.
  • Ability to communicate effectively and professionally, both orally and in writing.
  • Excellent interpersonal skills in order to interact effectively with a diverse constituency.
  • Strong organizational and project management skills with a keen attention to detail.
  • Ability to work independently and collaboratively in a small, non-profit environment.
  • Proficiency with QuickBooks, Microsoft Office, Adobe Creative Suite, WordPress, and Google Apps for Business.
  • Ability to deal with ambiguity and change and to work independently in remote settings. LC is operating on a hybrid work schedule, with one to two days in the office and three days at home.
  • Alignment with LC’s mission, vision, and organizational values.
  • Available for occasional evening and weekend events or meetings.

SALARY AND BENEFITS

The position is full-time, exempt, and reports to the Executive Director.  Salary range:  $50,000 to $58,000. The LC offers a generous benefits package including tax-free contribution toward health insurance, retirement plan with employer match, and generous paid time off.  LC is committed to creating a diverse environment and is an equal opportunity employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

HOW TO APPLY

Send cover letter and resume to Lawrenceville Corporation at hr@lawrencevillecorp.com with “Operations Manager” in the subject line.

Director Human Resources

Join the TCV Team! TCV Community Services is a dynamic organization that provides a continuum of services, care, and support that empowers individuals, families, and communities with behavioral, mental health, substance abuse and/or developmental issues to sustain their recovery and achieve the important possibilities in their lives.

What to Expect

As the HR Director, you will be responsible for leading and overseeing all HR related functions and initiatives in compliance with all federal, state, local, county, and contractual requirements.  This person will provide support to all TCV staff and management in the areas of recruitment, policies and procedures, benefit administration, employment law, compliance, and more! Some duties include, but are not limited to:

  • Maintaining a thorough working knowledge of employment law (including: EEOC, OSHA, FMLA, ADA, ERISA, FLSA, COBRA, PA Unemployment Laws, and ACA) to provide fiscally and legally prudent coaching and compliance to staff and management
  • Provide information, advice, and guidance to all management staff and employees on employee relations issues
  • Coordinate human resource functions including: recruitment, hiring, performance management, and exit interviews & terminations
  • Supervises administration of benefits including the 401(k) Retirement Plan, health/dental/vision insurances, and other voluntary benefits
  • Maintaining expert knowledge on the agency’s HRIS and ensuring use of the system is being maximized
  • Leads and supports direct reports, and assists them in enhancing their skills and professional development

Position Type:

This is a full time position, Monday – Friday, 9am – 5pm

Occasional evening hours may be required and some phone consultation availability needed

Position Requirements:

  • Bachelor’s Degree in Human Resource Management, Business, or related field required. Master’s Degree in a related field, preferred
  • PHR, SPHR certification preferred.
  • A minimum of five years progressive Human Resources experience, required
  • Previous supervisory experience, required

Why TCV Community Services?

  • Competitive wages
  • Comprehensive Benefits package (for eligible employees) including: Medical, Dental, and Vision Insurances
  • Generous Paid Time Off & 9 Agency Paid Holidays (for eligible employees)
  • Opportunities for professional growth and development

TCV is an Equal Opportunity Employer and Drug Free Workplace