Director of Finance

Passionate about the arts in our community?  Looking to make a change and a difference?  We’re looking for someone like you. Our Business & Finance Manager actively supports operations in the areas of financial administration, budgeting, reporting, human resources administration, and staff training.

New Hazlett team members embrace the theater’s mission to create dynamic art through innovation and collaboration. We provide vital resources to creators from all backgrounds to enrich our cultural community, and respect and present diverse artists and ideas.

General Overview:

The Director of Finance actively supports operations in the areas of financial administration, budgeting, reporting, and human resources administration. This position is responsible for the accounting of all fiscal activity, including maintenance of the general ledger, cash receipts, credit card transactions, accounts payable, invoicing and accounts receivable.  They ensure accuracy of financial records, and maintain employee, customer, and vendor files.  They complete month and year-end closes, prepare financials, coordinate the annual audit and budget, and prepare grant budgets and reports. This position is responsible for accurate and timely payroll and benefits administration, as well as compliance with labor law and Theater policies.  Other business functions include business planning, insurance, and loss prevention.

The Director of Finance reports directly to the Executive Director, with oversight from the Arts Finance Cohort (AFC) shared CFO. They provide high-level financial/operational support, as well as assistance with strategic projects.

Essential Duties & Responsibilities:

Leadership:

  • Collaborate with the CFO to establish and implement policies and procedures for all fiscal management functions, ensuring appropriate controls and compliance.
  • Develop and update financial projections to monitor NHT’s ability to achieve its strategic objectives.
  • Serve as staff liaison to the shared CFO and Board Finance Committee; attend Board of Directors meetings.
  • Supervise one part-time bookkeeper and manage other staff/contractors as assigned.

Key Financial Functions include, but are not limited to:

  • Budgeting: work with Executive Director and CFO to develop annual budget; work with staff to monitor performance to budget
  • Reporting: prepare monthly financial reports/dashboards for CFO and Finance Committee
  • Development: prepare grant budgets and reports; track grant and pledge activity; ensure proper treatment of cash and pledges; coordinate financial reporting for grant proposals
  • Supervision of routine financial functions – cash, accounts payable, accounts receivable
  • Keep Executive Director and CFO informed of cash position
  • Prepare and submit monthly sales tax, alcoholic beverage tax, and amusement tax payments; prepare and submit annual unclaimed property report and Institution Service Privilege Tax
  • Month-end closing: review data and prepare adjusting journal entries; reconcile and propose necessary entries; update and reconcile temporarily restricted schedule
  • Yearly responsibilities: coordinate year-end close; prepare audit requirements for outside auditors; review, prepare and submit federal tax requirements, process 1099s annually
  • Other: Upkeep of accounting policies and procedures manual; ensure confidentiality of all customer and vendor information; review pricing structure and make recommendations; maintain banking relationships

Key Human Resources Duties include, but are not limited to:

  • Payroll: ensure timely and accurate transmittal of payroll; record payroll expense to general ledger and appropriate projects; prepare various payroll and tax documents
  • Benefits: prepare benefit enrollment forms, complete unemployment forms and calculate costs, file workers’ compensation claims; track employee sick days and vacation time; coordinate review and selection of benefits package
  • Compliance: maintain employee policy manual; maintain oversight and ensure compliance to Theater policies and procedures; prepare job descriptions; ensure compliance with labor law
  • Personnel:  maintain employee personnel files and subcontractor files; ensure confidentiality of all employee information; maintain organizational chart
  • Staff training: coordinate semi-annual staff training sessions

Other Business functions include, but are not limited to:

  • Loss prevention: coordinate monthly supply and semi-annual equipment inventories
  • Insurance: ensure that all coverage is adequate and current; negotiate rates; file claims
  • Business Planning: gather required data to analyze potential strategic business initiatives
  • Strategic Planning: coordinate periodic strategic plan review with board and staff
  • Other: understand and stay current with all programming initiatives, particularly as they pertain to Theater finances

Not sure you meet all of our qualifications? Don’t think of this job description as a mandatory, comprehensive list. If you believe that you could excel in this role, we encourage you to apply. Whether you’re new to arts and culture administration, returning to work after a gap in employment, or simply looking to transition, we would love to hear from you. Use your cover letter to tell us about your interest in the arts and what you could bring to this role.

Experience:

Minimum Experience:

  • 5 years accounting/business experience, including reporting and payroll processing
  • Familiarity with the administrative requirements of human resources
  • Previous supervisory experience

Preferred Experience:

  • Non-profit accounting/business experience
  • Knowledge of performing arts procedures and practices

Knowledge, Skills & Abilities:

  • High-level accounting skills and administrative expertise needed to conduct financial analyses, forecast budgets and audit financial information
  • Excellent computer skills; proficient in fund accounting software, Microsoft Office and Excel.  Aptitude to easily learn new software applications
  • Commitment to eliminating bias with regard to race, sex, gender expression, sexual orientation, ability, heritage, culture, religion and tradition, both on stage and off, and willingness to interrupt behaviors that impede our DEAI efforts.
  • Strong verbal and written communications skills; ability to communicate with a broad range of stakeholders
  • Strong organizational and time management skills with the ability to multitask and reprioritize
  • Strong interpersonal and collaborative skills
  • Ability to quickly identify and provide recommendations on issues
  • Highly motivated and calm under pressure
  • Must be willing and able to make decisions on behalf of the Theater with confidence.

Travel Requirements: Access to reliable transportation

Physical, mental demands and working conditions:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

  • An employee in this position works in an office environment.  Office equipment will be operated as part of this job.
  • The position frequently requires the employee to work in a theater environment, to communicate well with others both inside and outside the theater (e.g., in person, via telephone, via email).
  • The employee must be able to understand, interpret and analyze data, solve problems, concentrate, and research, use available technological resources and systems (e.g. computer programs), multi-task, prioritize, and coordinate with multiple individuals to complete essential tasks.
  • An employee in this position is required to move throughout the workplace, write and/or type and communicate effectively.

Working Hours: Flexible schedule; requires one evening or weekend shift each week

Compensation: Salary range is $54,000-$60,000 dependent upon experience. Additional benefits include a comprehensive benefit plan offering health, dental, and vision insurance, disability insurance, life insurance, and paid time off.

The New Hazlett Theater is proud to be an Equal Opportunity Employer, and we encourage people from underrepresented backgrounds to apply. We do not discriminate on the basis of race, color, ethnicity, ancestry, religion, national origin, gender, sex, gender identity or expression, sexual orientation, age, citizenship, marital or parental status, disability, veteran status, or other class protected by applicable laws.

Employment may be contingent upon your successful completion of a professional, educational and criminal background check. At the time of employment, you must also present documentation indicating that you are legally authorized to work in the United States. Full Covid-19 vaccination is required, barring a legal exemption

TO APPLY: Apply here with resume, cover letter, and three professional references.

Applications will be accepted until February 28.

Human Resource/Payroll and Benefit Specialist

The Human Resource/Payroll & Benefit Specialist administers the full suite of human resources and payroll services to the entire regional organization, including employees and contingent workers. They engage with staff at every phase of the employment cycle while also managing back-end processes like bi-weekly payroll, invoice reconciliation, audit requests, and data entry/reporting for HR systems. The Specialist manages vendor relationships and negotiates rates with health insurance companies, insurance brokers, staffing agencies, and other suppliers.

Essential Functions

  • Process all payroll transactions and oversee the timely and compliant submissions of biweekly payroll for all employees; file all payroll-related taxes, prepare and reconcile monthly payroll journal entries and year-end accrual journal entries
  • Oversee open enrollment process for all benefits, including partnering and negotiating rates with vendors and insurance brokers to conduct training sessions and ensure an efficient and effective process
  • Advise employees on personal, health, insurance, leave, or other issues to identify options and recommend best solution for resolution
  • Manage all data entry and reporting in Human Resources Information System, and benefit systems.
  • Oversee and support multiple audits, salary surveys, and management requests by running reports, ensuring accurate data entry, and interacting with auditors and other requestors
  • Maintain all employment files, including personnel files, time off records, and job descriptions
  • Coordinate and oversee annual flu shot clinic
  • Manage individual benefits enrollment and termination processes, including COBRA
  • Counsel staff and provide assistance with benefit choices for new hires, qualifying life events, and retirees
  • Prepare and reconcile invoices and payments for health, retirement, and other benefits by partnering with Finance department
  • Oversee new hire process, including writing offer letters, extending verbal offers, conducting background checks, partnering with IT for systems access, etc.
  • Conduct in-person orientation for all employees, temporary workers, and independent contractors by welcoming and informing all new hires of relevant information
  • Conduct in-person exit interviews and manage off-boarding process, including the return of physical equipment and partnering with IT for the termination of system/building access
  • Manage the distribution and maintenance of parking permits, and Port Authority ConnectCards
  • Oversee the posting and advertisement of open positions on multiple platforms
  • Advise and train hiring managers on proper recruitment practices and applicant tracking system usage
  • Partner with managers and staffing agencies on hiring temporary workers
  • Negotiate contracts with temporary agencies and serve as single point of contact on temporary employment
  • Complete employment verifications, unemployment claims, annual driving record checks, multiple external salary surveys, etc.
  • Provide guidance to managers on the performance management process
  • Advise managers and employees on performance and policy compliance issues, maintaining confidentiality and liaising with Director of Human Resources when necessary
  • Support community impact grants by providing employees’ pay statements or other required personnel/organization information for grant

Additional Functions

  • Responsible for ensuring the organization’s compliance with all relevant labor laws
  • Maintain on-going communication with EAP and outplacement services
  • Provide HR information to Director of HR, President & CEO, HR Committee, etc. as requested
  • Provide employee years of service information for Employee Service Awards

People Management Responsibilities

  • May supervise temporary worker(s) when necessary

Financial/Budgetary Responsibilities

  • Provide salary, benefit, and other data to Finance to ensure operational expenses are in line and future budgets can be developed

Education and Experience

  • Required: Bachelor’s degree and experience in human resource, payroll and benefit administration. 5 to 10+ years of experience in a variety of human resources disciplines with a solid understanding of legal and regulatory requirements.
  • Preferred: Advanced degree preferred (or equivalent combination of education and experience)
  • PHR (Professional Human Resource) or SPHR (Senior Professional Human Resource) certification desirable.

Knowledge, Skills, and Abilities

General knowledge and understanding of every step in the employee lifecycle, from recruitment to retirement

  • Very strong attention to detail with excellent writing and editing skills
  • Ability to manage multiple simultaneous tasks with competing deadlines
  • Ability to be flexible and persistent through periods of ambiguity
  • Solid analysis skills and the ability to turn data into information
  • Strong human relations skills
  • Unquestionable integrity and ability to maintain confidentiality

Certifications/Licenses

  • Preferred: HR certification from SHRM or HRCI (PHR, SPHR, SHRM-CP, SHRM-SCP, etc.)

Physical Demand

  • Sedentary: Exerting up to 10 lbs. of force occasionally and/or a negligible amount of force frequently to lift, carry, push, pull, or otherwise move objects, including the human body. Involves sitting most of the time but may involve walking or standing for brief periods of time.

Travel Requirements

  • Occasional travel within the region via ground transportation
  • Potential travel outside the region via air transportation

Volunteer Relations Coordinator

Hybrid workweek optional; can be based out of the Edinboro, Greensburg, Johnstown, or Pittsburgh office

Girl Scouts is the preeminent leadership development organization for girls in kindergarten through twelfth grade, and our mission is to build girls of courage, confidence, and character. At Girl Scouts Western Pennsylvania, we’re committed to providing every girl the chance to practice a lifetime of leadership, adventure, and success.

Position Description:

The Volunteer Relations Coordinator supports volunteers and staff by addressing issues and concerns raised by our members. This role specializes in investigating alleged violations of Girl Scout policies and/or reports of poor behavior. This person will also facilitate resolution strategies when conflict negatively impacts Girl Scouting. As a policy subject matter expert, they develop council strategies, policies, and procedures that support girl and adult membership. Thoughtful communication, confident presentation skills, and analytical thinking are essential components of this position.

The Essential Functions of this position include the following:

Conflict Management:

  • Understand and use the Conflict Management System to effectively manage true conflict, poor behavior, and violations of policy/procedure
  • Maintain thorough documentation and records
  • Evaluate and update policies and procedures
  • Develop innovative strategies and services to improve retention through conflict management and customer service

Volunteer Support:

  • Investigate concerns brought forth by members and provide members with resources that support Self Resolution and autonomy when possible
  • Collaborate with members to create productive solutions that benefit all parties through mediation and action plan agreements
  • Address issues of bullying, harassment and discrimination
  • Protect the integrity of our policies and procedures through education and/or litigation

Staff Support:

  • Assess concerns brought forth and collaborate with staff on how to best manage potential issues/conflicts/policy violations/bad behaviors
  • Coach staff on how to effectively communicate with volunteers and advise staff on how to manage issues that impact their areas
  • Provide staff with Volunteer Relations resources that support volunteer retention
  • Develop and implement training opportunities and resources for staff

Requirements:

  • Degree in social services, psychology, related humanities field or equivalent professional experience
  • Minimum of 2 years of work experience in related field with experience in volunteer management and support
  • Ability to work independently, manage multiple projects and meet deadlines
  • Top notch communicator – writes well, confidently presents to groups, facilitates effective two-way communications, and communicates in a clear and understandable manner appropriate for the audience
  • Strong computer skills in Microsoft Office, Outlook, Teams and willingness and ability to learn new systems
  • Working knowledge of Salesforce a plus
  • Must be organized, detail orientated, and customer focused
  • Ability and willingness to work and maintain a flexible schedule, as needed, to include occasional evenings and weekends
  • Travel may be required to any of our 27 counties served by Girl Scouts Western Pennsylvania

Summary and Benefits:

Girl Scouts Western Pennsylvania is one of three Girl Scout councils in Pennsylvania.  We are a 501(c)(3) non-profit organization that supports 27 counties in western Pennsylvania and are an Equal Opportunity Employer.  Clearances and criminal background checks are required.

Our generous benefit package includes:

  • Office based with a hybrid workweek, which allows up to 3 days of remote work per week
  • Health, dental and vision insurance available
  • Company paid life and long-term disability insurance
  • Voluntary additional insurance benefit options: short-term disability, cancer insurance, life insurance, and accident insurance
  • 401(k) plan, both pre-tax and ROTH options, with employer match
  • A generous paid time off policy
  • 15 paid holidays annually (office closure between December 24-Jan 1)
  • Paid Parental Leave
  • Paid Sick Leave
  • Flexible spending options for medical, dependent care, and parking expenses
  • Employee Assistance Program

TO APPLY:

Apply today to be part of our mission to help build girls of courage, confidence, and character, who make the world a better place.  Submit cover letter and resume to recruiting@gswpa.org.

Human Resources Manager

POSITION: Human Resources Manager
STATUS: Full Time, Exempt
REPORTS TO: Executive Director

GENERAL SUMMARY

The Human Resources Manager reports to the Executive Director, serves on the Senior Leadership Team, and is responsible for upholding Family House Guest Service Standards of Excellence while providing support services across the entire organization including Human Resources, Guest Service implementation and training, and Payroll function through interface with the HR portal. This position has regular interface with the Director of Finance and Strategic Initiatives and the Director of Operations.

RESPONSIBILITIES:

Human Resources

  • Develop and implement full cycle employee relations program (recruitment, orientation, training, conflict resolution, performance management process, benefit administration, scheduling, job status adjustments, exits, etc.)
  • Ensure excellence in employee engagement; monitor employee satisfaction
  • Responsible for assessing current benefit offerings and making recommendations for updates or changes.
  • Maintain benefit eligibility information and ensure timely communications
  • Develop and implement Guest Services Training for all staff.
  • Process biweekly payroll using a third party service (currently ADP)
  • Update and maintain confidential personnel files
  • Drive the development and execution of Human Resources policies
  • Develop and lead efforts of the Morale and Motivation Committee; implement staff satisfaction measurement initiatives
  • Maintain and manage current/archive/proposed job descriptions and organizational charts
  • Establish and maintain quality documentation and filing processes

Other Duties

  • Maintain an awareness of FH Guest Services Standards and applies them when the opportunities arise
  • Seek out and cultivate recruitment opportunities and partnerships
  • Engage the HR Subgroup when the Executive Director deems appropriate
  • Update organizational policies in accordance with need and timeline
  • Ensure best practices when renewing insurance and other organizational policies
  • Support organizational goals, events, and other efforts

SPECIAL SKILLS AND ABILITIES REQUIRED:

  • Interpersonal skills to effectively communicate with people of varying levels of ability and emotional stress. Ability to meet people easily and relate to them in an open, compassionate and sincere manner. Ability to communicate with a wide range of individuals both orally and in writing.
  • Proficient in using various software packages in order to compile statistics, develop reports and produce other formal documents. Must be experienced with business writing standards and proper use of grammar and vocabulary.
  • Comfortable making best-practice recommendations to organization leadership
  • Possess ability to organize and manage work efficiently and consistently; and must be able to keep objective and well organized records.
  • Adaptability to working on-site (most days) as well as virtually

KNOWLEDGE AND PRACTICAL EXPERIENCE REQUIRED:

  • Bachelor’s degree and/or equivalent level of knowledge required.
  • 3- 5 years prior experience in nonprofit Human Resources.
  • A working knowledge of MS Office Suite
  • Experience working with ADP or a similar HR Portal a plus
  • Working knowledge of payroll-related tax reporting
  • Detail oriented with the ability to multi task and set priorities.

PHYSICAL REQUIREMENTS:

  • Must be able to tolerate long periods of time sitting and working in front of a computer screen.
  • Must be able to communicate in a professional and understandable way in person, via email, and with callers.
  • Must have motor coordination and manual dexterity to use standard office equipment and to install, remove and maintain computer and phone equipment.
  • Must be able to position oneself (e.g. stoop, kneel, crouch, reach) in order to install, remove and maintain electronic equipment.
  • Must possess a valid driver’s license and the ability to transport self and materials to various locations in order to transact business and/or complete required job tasks.
  • Must be able to lift, carry, and/or transport up to 10 pounds and occasionally up to 25 pounds.

NOTE: The above statements are intended to describe the general nature and level of the work being performed by people assigned this position. This is not an exhaustive list of all duties, responsibilities, knowledge, skills, abilities, and working conditions associated with this position.

Payroll and Benefits Administration

About 412 Food Rescue:

Driven by the belief that good food belongs to people, not landfills, 412 Food Rescue launched in Pittsburgh, PA in March 2015 to redirect healthy food from the waste stream to households and nonprofits that serve people experiencing food insecurity. In the United States, up to 40 percent of food produced is wasted while 1 in 5 people go hungry.

The only organization in the Greater Pittsburgh Region focused on food that would otherwise be discarded, 412 Food Rescue addresses both hunger and food waste by mobilizing volunteers to bring surplus food from retail locations to households and nonprofits serving people in need.

The growing team of 13,000+ volunteer drivers, mobilized by the Food Rescue Hero technology platform, has redirected more than 20 million pounds of food in the SW Pennsylvania region. Locally, the organization works with over 800 food retailers and 600 nonprofit partners.

Please send resume and cover letter to marykay@412foodrescue.org.

Overview:

Human Resources Independent Contractor is responsible for the development and administration for Payroll and Benefits for 412 Food Rescue.

The position will require approximately 5 hours per week

Salary – $50.00/hr

Reports to CEO

New Hire:

Enter the new hire in the payroll system

Benefits:

  • Assist in any changes/additions/deletions/problems with listed benefits and current employees.
  • COBRA submission for former employees.
  • Administration of Workers Compensation claims
  • Administration of Unemployment Compensation claims

Payroll:

  • Processing of bi-monthly payroll through Paycor
  • Paycor processing:
  • Personal:  Changes to name, address, telephone number, email addresses, tax deductions, and payroll deduction requests and direct deposit.
  • Professional:  Position changes, salary changes, status changes.
  • Overview and final approval of timecard entries.

Please send your resume and other related materials to marykay@412foodrescue.org to apply.

Please note that to progress through the hiring process, candidates will be required to download the Food Rescue Hero app and complete one or more food rescues. 

We appreciate all application interests, however, due to the volume of applications we receive, we cannot respond to all inquiries.

As an equal opportunity employer, 412 Food Rescue considers applicants for all positions without regard to race, color, sex, religion, national origin, disability, age, height, weight, marital status, sexual orientation, familial status, genetic information or any other characteristic or protected classes as defined by federal, state, or local law.

412 Food Rescue, a Pennsylvania nonprofit corporation, is recognized as a tax exempt organization under Section 501(c)(3) of the Internal Revenue Code.

Director of Talent and Employee Engagement (HR)

Position Summary:  A vital member of the Familylinks’ Leadership Team, the Director provides strategic leadership, development, innovation and oversight of employee facing programs in alignment with the agency strategic plan.  The Director is a passionate employee advocate and mindful risk mitigator that sets the cultural bar for team member engagement.  He/she is an independent and innovative thinker that is interested in continuous refinement of process and use of technology to aid the team and development and retention of the internal talent pool.  Always in pursuit of the best ways to attract and retain talent, he/she leads a team that embodies this goal.  The Director is a visible leader in the organization that creates an environment that invites feedback and suggestions for improvement and ensures that employees are heard. He/she leads a team of four direct reports and is a strategic advisor to the CEO and the Executive Team on employee matters.

Pay Range: $80,000 – $105,000

Essential Duties and Responsibilities:

  • Assume ownership for the success of all functions of the human resources and training departments through clear and measurable annual objectives and a long-term vision.  Functions include the talent acquisition process, retention, regulatory compliance, performance management, policy development and proactive Diversity, Equity and Inclusion practices.
  • Champion and require a unified “people-first” workplace culture through engagement, motivation and optimization of human capital.
  • Advise the Executive Team and CEO on workforce trends, particular employee matters and suggestions for risk aversion or improvement of the competitive position of the agency related to workforce.
  • Establish processes to partner with hiring managers to review, analyze and clarify hiring needs, develop priorities and appropriate recruiting strategies to support those needs. Consolidates needs of the organization into a recruitment plan for the agency.
  • Provide oversight for the talent acquisition process including hiring, on-boarding and off-boarding for all staff positions and ensuring an equitable and inclusive process.
  • Analyze trends in compensation and benefits; research and propose competitive base and incentive pay programs to ensure the organization attracts and retains top talent.
  • Provide a structure to ensure systematic review and appropriate maintenance for various administrative tasks, including but not limited to: personnel files, job descriptions and workforce policies such as the personnel manual on a regularly scheduled and as-needed basis.
  • Ensure compliance with all regulatory and licensing bodies and governmental requirements.
  • Engage with managers on the disciplinary process, performance management, review of and compliance with all policies and procedures.
  • Assist with identifying and implementing leadership development opportunities and offer recommendations for retaining top talent.
  • Develop and administer mechanisms to get actionable feedback from the workforce at all levels of the agency to ensure that workforce practices are effective.
  • Collaborate with brokers and subject matter experts to ensure the offering of benefits offered to the workforce are competitive, cost-effective and position the agency for success in attracting top talent.
  • Establish and oversee an annual departmental budget that adequately supports the strategic needs of the agency.
  • Administer unemployment and worker’s compensation claims, and ensure department representation and participation in the workplace Safety Committee.
  • Support various committees of the Board of Directors as assigned.
  • Attend all trainings, meetings and supervisions as required.

Position Qualifications:

  • Bachelor’s Degree in management, business, human resources, human services, or a related field with 5+ years’ experience of proven team leadership in human resources with demonstrated ability to supervise others and work collaboratively in a team setting. Master’s Degree preferred.
  • Another combination of education and work experience will be considered.
  • Exhibit the characteristics of a servant leadership style in every interaction
  • Instill a data-driven approach with strong computer proficiency in all popular Office applications (Excel, Word, Sharepoint, Power BI, etc.).
  • Experience establishing KPIs and other organizational metrics.
  • Ability to look broadly across the organization, establish priorities and streamline processes.
  • Excellent oral and written communication skills are required for presentations to both internal and external groups, committees, the board, and other designated entities.
  • Support the organization’s mission while displaying sensitivity of cultural and workplace harmony, and an understanding of programming in the field of human services is preferred.

Essential Characteristics and Behavior:

  • Serve as a member of the Leadership Team and provide strategic leadership to the human resources, training departments, and supervision to the receptionist at the Highland facility (5 individuals).
  • Must model organizational values through his/her behavior; including strong interpersonal skills, emotional intelligence and professional posture.
  • Lead with drive and purpose to ensure that the agency will meet strategic goals, endure challenges with a positive spirit, and demonstrate a self-assurance that is humble, but palpable, at all levels of the organization.
  • Be visible.  Support the workforce in a mentor-type model with a physical presence to allow staff to easily build trust and confidence in the team.
  • Exhibit work habits that inspire efficiency, positivity and a vision for workforce that contributes to Familylinks’ success.
  • Inspire relentless problem-solving.
  • Support workforce and management needs through a style that is adaptable and compatible with the characteristics of each service line.
  • Prioritize time and energy based on needs of the programs, in a continuously changing environment.
  • Insist on prioritizing and developing staff to ensure an exceptional work environment for everyone.
  • Establish an atmosphere of achievement through supportive interpersonal relationships, collaboration, facilitation, delegation, inclusion and involvement at all levels of the organization.
  • Establish and grow external professional connections that will benefit Familylinks and position the agency as a community partner.
  • Embody continuous learning through personal goals and professional memberships.

Working Conditions:

Must have a valid PA drivers’ license and access to a vehicle as traveling to various locations mainly throughout the state of Pennsylvania including some overnight trips on occasion to attend meetings, represent Familylinks or meet with staff. Ability to lift and carry up to ten (10) pounds of files and small office tools.

                                        Familylinks is an Equal Opportunity Employer and Provider

Front Desk Receptionist

At Greater Pittsburgh Community Food Bank, we’re committed to diversity, equity, and inclusion. Our organization grows and succeeds when all members of the community, where we live and serve, have a seat at the table to help us ensure all of our neighbors have enough to eat. We invite candidates from all diverse backgrounds, including but not limited to race, gender, sexual orientation, abilities, etc., to join our team.

Summary of the Position:

The Front Desk  Receptionist is the first point of contact many people have with Greater Pittsburgh Community Food Bank and handles the flow of visitors, calls and communications through the Food Bank in an accurate, high quality and timely manner.

The incumbent should demonstrate passion for social services, provide outstanding customer service, demonstrate empathy, enthusiasm and perseverance and embody the respect we have for people we serve as well as for our partners and community members who join us in this effort.

This position also serves as a administrative assistant for the Human Resources Department, completing basic clerical task.

Front Desk Duties and Responsibilities:

  • Serve visitors by greeting, welcoming, directing and announcing them appropriately
  • Answer, screen and forward any incoming phone calls via a multi-line telephone system
  • Ensure that guest and staff are taking their temperatures as they enter the facility
  • Receive and sort daily mail/deliveries; maintain postage machine; train pertinent staff in outgoing and incoming mail procedures
  • Maintain security by following procedures and controlling access (monitor logbook, issue visitor and volunteer badges)
  • Update appointment calendars and schedule meetings/appointments
  • Perform other clerical receptionist duties such as filing, photocopying, collating, faxing etc.
  • Data entry, data maintenance, and some cross-departmental office support
  • Maintain an adequate supply of all common office supplies
  • Maintain schedule of front desk coverage
  • Create ID badges for new staff
  • Maintain a clean and welcoming area for our guest
  • Take the mail to the post office daily

Qualifications:

  • Excellent communication skills both written and verbal
  • Excellent customer service
  • Proficient using Microsoft Office
  • Ability to be resourceful and proactive in dealing with issues that may arise
  • Ability to keep calm, organize, multitask, prioritize and work under pressure
  • High School Diploma required
  • Employee must pass Act 33 and Act 34 Background checks
  • Ability to move or lift 25-50 pounds

Disclaimer

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all responsibilities, duties, and qualifications required of employees assigned to this job.

How to Apply:  Go to https://recruiting.paylocity.com/recruiting/jobs/All/65e34b7d-06f6-4b43-89d5-221e6eedb5fe/Greater-Pittsburgh-Community-Food-Bank click apply, create a login, fill out our online application and attach resume and cover letter.

Director of Human Resources

The Opportunity

Literacy Pittsburgh, the largest adult education provider in Western Pennsylvania, seeks its first Director of Human Resources to support the organization as it expands staffing, programming, and impact.

We’re looking for a dynamic, experienced human resources professional with strong project management skills to complement our highly effective leadership team and support our outstanding staff.  The ideal candidate will excel at system-building, work best when collaborating with others, and will be energized by growth and change.

Our people make Literacy Pittsburgh a welcoming and positive place to learn. We value a diverse and inclusive work environment where employees feel a sense of belonging. This commitment is reflected in the values that guide our day-to-day work. We believe that our students, our employees, and our organization thrive best when we embrace and welcome those with a variety of life experiences. We are committed to a hiring process that increases the diversity of our staff, and encourage people who represent the richness of our shared humanity to apply. We welcome all qualified applicants who reflect a diversity of culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veteran status, color, religion, disability, sexual orientation, marital status, past experience with poverty or homelessness, or prior contact with the juvenile, criminal justice, or child welfare systems.

Literacy Pittsburgh offers a flexible, collaborative environment with a commitment to best practices, innovation, and growth. We welcome creative and hard-working team players who share a passion for creating better lives through learning.

If this sounds like a place where you can thrive, please keep reading and apply.

About Literacy Pittsburgh

For those who just arrived and those who have been left behind, Literacy Pittsburgh creates a pathway to the American Dream.  Through one-to-one tutoring and small classes, we offer a supportive environment for adults to create better lives through learning.

Our programs have a significant economic impact on the region by taking students from learning to earning, helping them gain economic self-sufficiency. Our students grow as parents, workers, and neighbors.

Founded in 1982 as an all-volunteer organization, we are now the largest literacy organization in the region, serving 5,000 individuals each year. Literacy Pittsburgh is making a difference for individuals, their children, the workforce and Pittsburgh – and bringing greater prosperity for all.

The Director of Human Resources

The Director of Human Resources will build and manage the systems, processes, and resources that enable Literacy Pittsburgh’s diverse and expanding workforce to grow and thrive. The director will implement essential components of the agency’s diversity, equity and inclusion plan, including employee recruitment and selection, compensation, wage and salary administration, benefits administration, performance management, and employee relations.

Essential Functions

Human Resource Policies & Program Administration

  • Maintains, recommends, and implements personnel policies and procedures; prepares and maintains employee handbook on policies and procedures.
  • Recommends new approaches, policies, and procedures to effect continual improvements in efficiency of the human resources department and services performed.

Recruitment & Performance Management

  • Partners with the leadership team to develop and execute the organization’s human resource and talent strategy, particularly as it relates to current and future talent needs, recruiting, retention, and succession planning.
  • Performs the completion of all exempt and nonexempt recruitment activities, including the administration of the job posting, screening, interviewing, and new employee orientation.
  • Responsible for Literacy Pittsburgh’s performance management program. Tracks performance appraisals to ensure they are completed within the proper timeline.
  • Plans organizational training and development initiatives. Works with the leadership team to determine training content, delivery, and evaluation.
  • Works with supervisors and employees to identify and resolve employee relations issues.  Assists supervisors with performance and disciplinary issues.
  • Conducts exit interviews and handles all aspects of separation of employment.
  • Provides support and guidance to management and other staff when complex, specialized, and sensitive questions and issues arise; may be required to administer and execute routine tasks in delicate circumstances such as providing reasonable accommodations, investigating allegations of wrongdoing, and performing terminations.

Compensation & Benefits

  • Maintains Literacy Pittsburgh’s compensation program and salary administration policies, classifies/reclassifies positions, writes and updates job descriptions, and provides for bi-annual wage and salary surveys and updates to salary ranges.
  • Analyzes trends in compensation and benefits; researches and proposes competitive base and incentive pay programs to ensure the organization attracts and retains top talent.
  • Collaborates with leadership on the development, maintenance, and revision of the fringe benefits package. Assists with benefits administration, including claims resolution, change reporting, and annual re-evaluation of benefit programs and policies.

Compliance & Professional Development

  • Monitors and ensures compliance with federal, state, and local employment laws and regulations and recommends best practices; reviews and modifies policies and practices to maintain compliance.
  • Maintains knowledge of trends, best practices, regulatory changes, talent management, and employment law; applies this knowledge to communicate changes in policy, practice, and resources to senior leadership.

Organization Goals & Mission

  • Responsible for the development and implementation of human resource initiatives to accomplish the strategic goals of the organization.  Provides support to the leadership team.
  • Responsible for implementing human resource components of the diversity, equity, and inclusion plan, and monitors progress toward goals.
  • Fosters a positive working environment.

Skills/Competencies

  • Excellent Communication Skills
  • Demonstrated Leadership Skills
  • Strong Understanding of Employment Practices
  • Resilience
  • Strong Judgement and Decision-Making Skills
  • Excellent Organizational Skills

Education and Experience

  • 10+ years of experience in human resource management;
  • A bachelor’s degree in Human Resources, Business Administration, or related field.
  • Any equivalent combination of experience and training that provides the required knowledge, skills, and abilities.

Additional Eligibility Requirements

  • COVID-19 vaccination

Work Environment

  • Full-time, some evening work required
  • Some remote work is possible

Physical Requirements

  • Prolonged periods sitting at a desk and working on a computer.
  • Work requires talking, listening, seeing

Reports to: Chief Executive Officer
FLSA Status: Full-time; Exempt
Starting Salary Range: $70,000 – $85,000

How to Apply:

Deadline: January 31, 2022

Please send resume and cover letter with the name of the position and where you heard about it to careersHR@literacypittsburgh.org. No phone calls, please.

Literacy Pittsburgh invites all applicants to include in their cover letter a statement about how your unique background and/or experiences can contribute to the diversity, cultural vitality, and perspective of our staff, students, volunteers, and supporters.

Recruitment Specialist

About the organization. WC&S is a comprehensive domestic violence program annually serving over 7,500 adult and child survivors of domestic violence & facilitating an intervention program to over 500 people who are abusive. We are advocates, grounded in fostering a community of safety, healing, and empowerment for anyone affected by domestic violence. Our Mission is to strengthen our ability to meet the individual and evolving needs of those affected by domestic violence by investing in the growth of our people, deepening community engagement, and amplifying the voices of all survivors. All staff learn about and support the organization’s mission, vision, and values of Safety, Uplifting Others, Compassion, Courage, Equity, Survivor-Centered Advocacy, and Stewardship.

About the role. As the Recruitment Specialist you will be part of a dynamic and growing Human Resources Team. Your primary role will be to effectively facilitate recruiting and staffing strategies to attract a diverse pool of qualified and capable talent for WC&S. You will implement all phases of the recruitment process, working alongside the Director of Human Resources and Hiring Managers as an expert in recruitment and hiring best practices and ensuring an excellent candidate experience. In this role you will collaborate with Hiring Managers to draft job descriptions and postings, review and screen applicants, select qualified candidates for interviews, and coordinate virtual and in-person interviewing. You will manage the Applicant Tracking System, create reports, network with recruiting agencies, participate in Diversity, Equity, and Inclusion efforts, and use your experience and innovation to build a diverse talent pipeline. The successful candidate is self-motivated, adept with technology, highly organized, and passionate about recruiting the best talent for the right job at the right time. This role provides you with the opportunity to showcase and grow your recruiting, human resources, communication, and problem-solving skills. If you are an effective, enthusiastic communicator who wants to contribute to the organization’s mission in a variety of ways and make a difference in your community, then we are eager to hear from you. This role will be primarily virtual and offers an extremely flexible schedule.

Here’s what you will do:

  • Collaborate with Hiring Managers to understand the details of open positions and overall team needs; draft detailed and accurate job descriptions and postings; post jobs inside WC&S and to external sites.
  • Update and maintain all candidate activity within Applicant Tracking System in a timely manner.
  • Review applicants, screen candidates, identify qualified candidates for interviewers, schedule and coordinate virtual and in-person interviews, solicit feedback from interviewers, and conduct reference checks.
  • Provide timely follow up to candidates regarding the status of their application, including dispositions and verbal offers.
  • Collaborate with the Hiring Manager and Human Resources staff during the offer process, identifying and recommending salary ranges, incentives, start dates, and other pertinent details; creates and sends written offers to candidates in conjunction with Director of Human Resources.
  • Ensure compliance with federal, state, and local employment laws and regulations, and company policies.
  • Develop rapport with recruiting agencies; attend and participate in job fairs and recruiting sessions.
  • Create reports for the Director of Human Resources regarding open positions and overall statuses.
  • Innovate ways to build a diverse talent pipeline and recruit using a variety of different approaches; participates in the Internal Evaluation Committee of the WC&S Equity in Action Collaborative to further our Diversity, Equity, and Inclusion recruitment goals.
  • This position is primarily virtual and is extremely flexible; it requires being available 40 hours per week. Some business hours will be required, and occasional evenings and weekends may be needed based on candidate and Hiring Manager need.
  • Perform other duties as assigned.

Here’s what we are looking for:

  • Bachelor’s degree in Human Resources or related field, or equivalent work experience, preferred.
  • SHRM Certified Professional or HRCI Certification a plus.
  • Two years of recruiting experience preferred.
  • One year of experience working in or recruiting for positions in the human service field preferred.
  • Ability to establish healthy boundaries, trust, respect, and rapport with a diverse population of clients, colleagues, and candidates.
  • Excellent presentation, written, and interpersonal communication skills in a team environment.
  • A demonstration of the understanding of abusive family dynamics, including intimate partner violence, cycle of abuse, power and control dynamics, cultural diversity issues and child abuse and neglect.
  • Detailed and proactive; ability to deliver results with little supervision and effectively manage and prioritize multiple projects and candidates.
  • Knowledge of hiring laws and best practices.
  • Ability to understand and perform confidentiality and safety procedures.
  • Strong command of general technology including but not limited to Microsoft Office Suite is required; familiarity and understanding of information technology, including Salesforce, Tableau, and Teams strongly preferred.
  • Experience working in organizations with a successful track record in diversity and inclusion cultures preferred.
  • Act 33/34 and FBI Fingerprinting Clearances will be required.

About the benefits. WC&S offers a comprehensive and competitive benefits package, including: generous paid time off; health, vision, and dental insurance; short-term and long-term disability coverage; group life insurance; retirement plan; Flexible Spending Account; Employee Assistance Program; paid training and professional development opportunities; and is a Public Service (Student) Loan Forgiveness eligible employer.

WC&S is an equal opportunity employer and is committed to ensuring that both applicants and employees are treated without discrimination on the basis of race, color, gender identity expression, national origin, age, religion, disability status, sexual orientation/identity, citizenship status, veteran status, marital status or any other protected characteristic. We are committed to providing an inclusive and welcoming environment to all.

TO APPLY:

To ensure consideration for an interview, please send a resume and cover letter via email with the subject line “Recruitment Specialist” by December 31st to careers@wcspittsburgh.org.

Specialist, Growth and Evaluation

Job Summary:

Pittsburgh Public Schools employs over 4,000 individuals in various capacities to support the academic achievement and strength of character of the students we serve.

Under the supervision of the Director, Performance Management, the Specialist, Growth and Evaluation implements and maintain systems that support the growth and evaluation process for all stakeholders.

This position is responsible for monitoring systems that ensuring fidelity of implementation of the overall Pittsburgh Public Schools’ evaluation process, including their individual components.

The specialist works in collaboration with other district teams to develop tools, resources and supports to assist users to navigate the growth and development process, as well as improve their professional practice.

Salary:

Support Exempt, Level 5 (Salary starting $61,274)

FLSA Status: Exempt

Work Year: 12 Months

Qualifications:

Candidates must be enthusiastic about the fundamental goal of advancing student achievement in an urban public school district. Candidates must be comfortable working on a team committed to better meeting the needs of our student population by increasing the racial diversity and cultural competency of our workforce. We are a hard-working team focused on results and expect the pursuit of excellence in all aspects of the organization.

In addition, we are seeking candidates with:

  • Bachelor’s degree and 4 years of relevant experience.
  • Degree in Human Resources, education, management, or business preferred
  • 5-8 years of relevant experience may be considered in lieu of a degree
  • Experience in supporting performance management or employee growth systems to navigate systems.
  • Working knowledge of school systems, human resource practices, federal and state employment laws, and knowledge around Pennsylvania Department of Education evaluation requirements.
  • Demonstrated project management skills, high attention to detail, organized and able to manage frequent and changing deadlines.
  • Strong analytical skills and an aptitude for distilling and disseminating complex information.
  • Ability to cultivate relationships, work independently and collaboratively as a team player, under pressure with multiple competing deadlines, and with culturally, educationally, and racially diverse internal and external customers.
  • Ability to exercise a high degree of confidentiality, professionalism, poise, tact, and diplomacy to accomplish objectives.
  • Ability to innovate, research and think creatively.
  • A capacity to solve problems, to stay organized and manage multiple priorities.
  • Excellent verbal and written communication skills.
  • Demonstrated proficiency in MS Word, Excel, Outlook, and PowerPoint, and Evaluation Tracking System (EdReflect preferred).
  • Value, demonstrate, and promote diversity, equity, and inclusion

Essential Job Functions:

  • Lead the implementation and support the design of the onboarding process for newly hired employees and provide guidance to supervisors to identify resources for professional and personal growth.
  • Research to identify tools, resources, and trainings to advise supervisors in defining support for staff as a part of their employment life cycle; onboard through off board.
  • Serve as a consultant to supervisors to ensure that employees are provided with the support that will lead them to immediate and long-term success within their position.
  • Develop, refine, and maintain the tools, process, and platforms that will be utilized for onboarding trainings, the resource library, and the implementation of growth and evaluation processes.
  • Support the Manager, Growth and Evaluation in conducting trainings relevant to the growth and evaluation process.
  • Assist employee users to understand and access evaluation guidelines, processes, tools, and resources.
  • Compile and analyze data that assists the Manager, Growth and Evaluation in identifying trends related to employees/teams/departments professional growth.
  • Contribute to the improvement and refinement of the evaluation process and tools.
  • Track and manage employee role groups and evaluation assignments in the District?s Evaluation Tracking System.
  • Serve as backup point of contact for schools and departments to assist with account management and troubleshooting issues related to Evaluation Tracking System and developing reports that capture meaningful data.
  • Support focus group meetings with employee groups to ensure regular and continuous improvement of the onboarding processes.
  • Support the distribution of communications regarding relevant growth and evaluation systems, processes, deadlines, and timelines to all employees.
  • Assist with the tracking of relevant trend data related to opportunities for growth for various employee role groups.
  • Provide feedback to the Director, Performance Management that informs annual updates to the growth and evaluation guidelines, processes, tools, and resources.
  • Compile and analyze data that supports the Manager, Growth & Evaluation in supporting the Human Resources department to support HR processes, as well as inform staffing and employee relations decisions.
  • Support the resolution of inquiries related to the growth and evaluation process in a responsive, customer-focused manner, providing comprehensive information and advice.
  • Provide regular updates to the Director of Performance Management regarding progress towards goals and challenges to meeting goals.
  • Participate in departmental, team, and individual planning and goal- setting.
  • Communicate effectively and confidentially at all levels, over the phone, face-to-face, and electronically.
  • Other relevant duties as assigned by supervisor in support of the Department of Human goals and objectives and the Districts mission and strategic plan.