Program Manager

Founded in 2012, FracTracker Alliance is a 501(c)3 nonprofit organization that maps, analyzes, and communicates the risks of oil, gas, and petrochemical development to advance just energy alternatives that protect public health, natural resources, and the climate. The Program Manager plays a critical role in the organization by overseeing strategic, programmatic, operational, and fundraising activities. See below for information on the benefits package. We strongly encourage people with experience living and working in Environmental Justice communities to apply.

POSITION REPORTS TO: Executive Director
LOCATION: This position is remote with some travel required. Candidates based in Western Pennsylvania preferred
STATUS: Full time (37.5 hours per week) – Exempt
STARTING SALARY RANGE: $60,000 – $65,000 (based on experience)
Benefits offered for this position include, but are not limited to: health, vision, and dental care coverage, paid holidays, and paid time off.

The priority application deadline is May 6, 2022. Applications will be accepted on a rolling basis until the position is filled. Interested candidates are encouraged to learn more at https://www.fractracker.org/about-us/job-openings/

DUTIES

Programmatic Oversight

  • Assist the Executive Director with developing, implementing and evaluating program policies, procedures, and standards. Provide programmatic guidance and oversight to staff
  • Assist the Executive Director in organizational strategy development, in collaboration with the Coordinators and Managers
  • Ensure that programmatic milestones are met and adhering to approved budgets. Track key performance indicators to measure progress
  • Improve internal collaboration systems and project management tools
  • Support planning and execution of biweekly staff calls, annual staff retreats, quarterly board meetings, and other critical meetings and events
  • Coordinate FracTracker events such as the Community Sentinel Awards for Environmental Stewardship as requested

Development

  • Oversee and orchestrate an annual giving campaign developed in consultation with the Executive Director and
  • Board of Directors
  • Build relationships with private donors and ensure adequate donor acknowledgment and other cultivation strategies
  • Assist the Executive Director in the development of grants and other proposals as requested
  • Collaborate with the Communications Coordinator on the creation and dissemination of the organization’s annual report each spring
  • Assist the Executive Director in developing and monitoring the organization’s annual budget

Administrative & HR

  • Assure staff have appropriate technologies, resources, and expertise needed to succeed
  • Oversee hiring of Interns, Fellows, and other positions as requested
  • Coordinate and communicate personnel and administrative needs relating to office space, office services, health insurance, flexible spending accounts, 401k accounts, worker’s compensation, state/local taxation requirements, personnel policies, and labor laws
  • Maintain office supply inventory and efficient electronic and in-office filing systems
    In collaboration with the Accountant, track and process employee leave hours, monthly timesheets, monthly hours allocations, and monthly expense reports
  • Prepare invoices, draft service agreements, and track payments on fee-for-service contracts
  • Track, renew, and initiate state charity registrations in consultation with Executive Director
  • Maintain and improve FracTracker’s donor management and payment processing systems
  • Coordinate with Executive Director, key vendors, and administrative staff at the Community Foundation for the Alleghenies on respective benefit, personnel, and administrative matters described above
  • Optimize administrative processes listed above

PREFERRED SKILLS & EXPERIENCE

  • Exceptional writing and interpersonal skills
  • Facilitation, coaching, and/or mentoring; Leadership and team building; Conflict resolution
  • Strategic planning
  • Change management
  • Process mapping
  • Logistics; Planning and resource management
  • Project management
  • Grant writing and fundraising
  • Budget management
  • Ability to quickly and thoroughly gather, integrate, and summarize information related to program progress
  • Implementing collaborative software such as Google Drive, Asana, AirTable, and Slack
  • Utilizing tools or designing systems and processes to track data and monitor progress; Data management using Excel/Google Spreadsheets
  • Familiarity with human resource issues, laws, and policies
  • Commitment to diversity, equity, and inclusion
  • Familiarity with environmental justice issues; Experience living and working in environmental justice communities is a plus
  • Knowledge of environmental, health, and climate concerns related to fossil fuel development

MINIMUM EDUCATION/QUALIFICATIONS

  • Bachelor’s Degree in an area of study aligned with the requirements of the position; Graduate degree preferred
  • Five or more years of experience working in a relevant field, and demonstrating progressive management and supervisory experience
  • Additional academic studies (e.g. graduate coursework or project management certification) can substitute for work experience
  • Ability and willingness to travel (~10% of time)
  • Valid U.S. driver’s license

POSITION REPORTS TO: Executive Director
LOCATION: This position is remote with some travel required. Candidates based in Western Pennsylvania preferred
STATUS: Full time (37.5 hours per week) – Exempt
STARTING SALARY RANGE: $60,000 – $65,000 (based on experience)
Benefits offered for this position include, but are not limited to: health, vision, and dental care coverage, 401(k) employer match, paid holidays, and paid time off.

FracTracker Alliance is an equal opportunity employer. All decisions regarding recruiting, hiring, promotion, assignment, training, termination, and other terms and conditions of employment are made without unlawful discrimination on the basis of race, color, national origin, ancestry, sex, sexual orientation, gender identity or expression, religion, age, pregnancy, disability, work-related injury, covered veteran status, political ideology, genetic information, marital status, or any other factor that the law protects from employment discrimination.

The priority application deadline is May 6, 2022. Applications will be accepted on a rolling basis until the position is filled.

Questions? Please reach out to FracTracker Executive Director Shannon Smith at smith@fractracker.org

Continuum of Care Coordinator for the Eastern PA CoC

DMA is currently seeking a Coordinator to provide direct assistance to the leadership and membership of the Eastern PA Continuum of Care (CoC), a 33-county region in eastern and central Pennsylvania working to prevent and end homelessness throughout the geographic area. While the Coordinator will be employed by DMA, the Coordinator will solely work on behalf of the Eastern PA CoC.  Click here to view the job description and learn more information. Interested candidates should submit resumes to info@dma-housing.com by COB on May 11, 2022.

Director of Academic Affairs, Yale Summer Session

University Job Title: Associate Director 2
Bargaining Unit: None – Not included in the union (Yale Union Group)
Time Type: Full time
Duration Type: Regular
Compensation Grade: Administration & Operations
Wage Ranges: Click https://your.yale.edu/work-yale/careers/wage-ranges to see our Wage Ranges
Work Location: Central Campus
Worksite Address: 55 Whitney Avenue, New Haven, CT 06510
Work Week: Standard (M-F equal number of hours per day)
Searchable Job Family: Administration
Total # of Hours to be Works: 37.5

Position Focus:

Leads all aspects of faculty recruitment, hiring, and course development for New Haven-based Yale College summer courses. Leads and manages the First-Year Scholars at Yale (FSY) Program. Part of the management team which sets the strategic direction for Yale Summer Session. Leads and executes the planning and delivery of New Haven-based summer courses, including working with faculty on summer curriculum and developing new courses and programs. Oversees faculty payroll transactions for instructors at all ranks in collaboration with the provost and graduate school and in compliance with university policy. Oversees visa and international scholar process for visiting faculty. Manages onboarding of new faculty, designs faculty training and orientation. Manages summer assessment for all summer programs, including FSY, and prepares reports and analyzes statistics on faculty and courses. Leads operations for and supports First Year Scholars at Yale, the summer bridge program for first-generation low-income Yale students, including academic courses and faculty, workshops, and other FSY programming. Manages the recruitment and training of the FSY summer residential staff. Provides administrative support for the FSY Advisory Committee. With the YSS Dean and Directors, develops long-term goals for curricular planning for New Haven-based courses and advises faculty during course development to ensure curricular excellence. Oversees extracurricular academic events for summer community. Serves as a member of the YSS admissions team and provides academic advising for YSS students. Supports faculty and Dean in cases of postponement of work and forwards allegations of academic misconduct to the Dean. Supervises the Program Coordinator for Academic Affairs. Other duties as assigned.

Essential Duties:

  • Directs, monitors, and assesses needs and directs the application of resources of an administrative University office dealing with one or more major functional areas.
  • Directs and implements solutions to problems that are routine to complex in nature and that affect multiple functional areas of responsibility.
  • Plans and/or participates in planning University activities on a long-term basis to comply with University goals and objectives.
  • Establishes and implements consistent university-wide policies in multiple functional areas of responsibility.
  • Ensures that University office policies and procedures are in compliance with federal, state, and local laws and ordinances.
  • Develops and monitors goals and objectives for managerial and professional staff in compliance with University strategies.
  • Directs a staff of exempt and non-exempt employees.
  • May perform other duties as assigned.

Required Education and Experience:

  • Bachelor’s Degree in related field and six years of experience or an equivalent combination of education and related experience.
  • Knowledge of liberal arts curriculum and ability to work with faculty to develop courses and curricula.
  • Superior written and verbal communication.
  • Strong organizational skills, time management skills, ability to follow up with faculty and students, and attention to detail.
  • Excellent supervisory and interpersonal skills.
  • Appreciation and respect for principles of diversity, equity, and inclusion. Ability to engage with diverse individuals (age, gender, nationality, race/ethnicity, profession, sexual orientation, etc.).

Preferred Education, Experience and Skills:

  • Ph.D. preferred. Experience teaching at the college-level preferred. University-level administrative experience preferred.

Drug Screen: No
Health Screening: No

Background Check Requirements:

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit “Learn about background checks” under the Applicant Support Resources section of Careers on the It’s Your Yale website.

COVID-19 Vaccine Requirement:

Thank you for your interest in employment at Yale University. Please also note that the university has a https://covid19.yale.edu/covid-19-vaccination-policy for all students, staff & faculty which is described in the https://yalehealth.yale.edu/yale-covid-19-vaccine-program As you search our open positions, you will see that all postings list their on-site addresses which gives more detail on the on-campus work location of the role.

Posting Disclaimer:

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.

To apply, visit https://apptrkr.com/2976313

 

Yale is a tobacco-free campus.

Manager of Supply Optimization

At Greater Pittsburgh Community Food Bank, we’re committed to diversity, equity, and inclusion. Our organization grows and succeeds when all members of the community, where we live and serve, have a seat at the table to help us ensure all of our neighbors have enough to eat. We invite candidates from all diverse backgrounds, including but not limited to race, gender, sexual orientation, abilities, etc., to join our team.

Job Summary:

Optimize the experience of Partners and Programs in understanding and accessing product from the Food Bank’s inventory. Improve visibility into available inventory, create lines of communication for desired product not on inventory, and open channels for feedback on product or ordering issues. Oversee customer facing aspects of special purchasing programs and demand-based allocations of product through the Advance Choice program.

Key Responsibilities:

Optimize Inventory Access for Programs and Partners

  • Develop and disseminate information to help programs and partners understand what’s on inventory and how to access it.
  • Ensure excellent customer service for agency orders: resolve ordering issues, ensure agency grants and payments are applied properly, and provide a welcoming and efficient service experience in the Agency Pickup area.
  • Work with Sourcing staff to improve product descriptions to help generate excitement for unfamiliar product.
  • Collect and compile feedback about product desired by partners, but not in stock to help inform sourcing decisions.
  • Serve as a resource and liaison for our largest partner agencies to ensure access to product held offsite in pallet quantities.

Develop and Maintain Innovative Ordering Processes

  • Advance Choice demand-based produce allocations
    • Implement and improve allocation methodologies
    • Work with Programs staff and external partners to grow participation in Advance Choice to grow throughput  of produce and other fresh foods
  • Oversee group bids for purchased product or government commodities
    • Create value for partners and increase warehouse turns by securing commitments from programs and partners for specific amounts of product on specific timelines, and work with Procurement and Planning and Warehouse Operations to ensure product sourcing and receiving follows the bid schedule.

Ordering Oversight and Approval

  • Ensure orders placed online and by back-end users are complete, accurate, and in compliance with all Food Bank criteria related to limits, funding, and ordering windows.
  • Work closely with Operations Warehouse staff and Accounts Receivable to ensure customer orders are processed correctly and on time.

Supervisory Duties:

Supervises Operations Clerk

Qualifications:

  • Bachelor’s degree in Marketing, Business, Food Studies, Supply Chain, or a related field preferred. Equivalent experience and skills will be considered in lieu of formal education.
  • Experience in food industry or food banking preferred.
  • Proficient in MS Office applications, especially Excel, Sharepoint, and Outlook.
  • Ability to analyze data, derive business insights, and develop plans of action
  • Prior experience with online ordering or ERP systems preferred.
  • Strong written and verbal communicator with interpersonal skills for networking and relationship management.
  • Act 33 & 34 Clearances

Disclaimer:

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all responsibilities, duties, and qualifications required of employees assigned to this job.

Inventory Control Manager

At Greater Pittsburgh Community Food Bank, we’re committed to diversity, equity, and inclusion. Our organization grows and succeeds when all members of the community, where we live and serve, have a seat at the table to help us ensure all of our neighbors have enough to eat. We invite candidates from all diverse backgrounds, including but not limited to race, gender, sexual orientation, abilities, etc., to join our team.

Job Summary

Establish and implement procedures to maximize the efficiency of the inventory-related functions of the Food Bank. Analyze inventory, receiving, order fulfillment and production and make recommendations to increase turns, decrease waste, and maximize impact of Food Bank resources. Create and utilize reporting to establish production goals and submit reports for regulatory compliance. Work to ensure accurate, timely and up-to-date
inventory information is available. Audit inventory processes for accuracy. Conduct cycle and physical inventory counts. Supervise Receiving Clerk and Inventory Control Coordinator.

Key Responsibilities

Inventory Oversight

  • Oversee the timely and accurate postings of inventory receipts.
  • Develop and monitor metrics for inventory performance.
  • Prepare internal poundage reports and external Feeding America monthly and quarterly poundage reports including data obtained from the Food Bank’s Partner Distribution Organizations (PDOs).
  • Prepare monthly inventory transaction and valuation reports for Federal, State, and County agencies.
  • Maintain cost information for inventory items to ensure all donated products are costed accurately in accordance with Federal, State and Feeding America guidelines.
  • Develop an ongoing program of inventory cycle counts and work with Operations Manager on implementing and monitoring the program.
  •  Assist in the coordination of the annual physical inventory.
  • Support the Operations Department with guidance for proper inventory control practices.
  • Work with staff to expand the Advance Choice program.
  • Submit monthly and quarterly product reports to required regulatory bodies.
  • Process all inventory adjustments, including those related to product dumps.

Financial and Operational Analysis

  • Create reports to analyze efficiencies of various functions within Operations
  • Oversee documentation and revision of all processes related to inventory data in our ERP system.
  • Provide insights on current operational practices and lead continuous improvement efforts to maximize the value of our resources to the community we serve.
  • Lead root cause analysis efforts for product dumps where significant value of product is involved.

Supervisory Duties

  • Supervise Receiving Clerk and Inventory Control Coordinator.
  • Ensure Inventory Control staff are cross-trained to perform other duties as needed within the Operation Department.

Qualifications:

  • Bachelor’s degree in Accounting, Business Management or Supply Chain functions preferred. Equivalent experience and skills will be considered in lieu of formal education.
  • Experience in inventory control preferred.
  • Proficient in MS Office applications, especially Excel, Sharepoint, and Outlook.
  • Ability to analyze data, derive business insights, and develop plans of action.
  • Prior experience with ERP systems preferred.
  • Strong written and verbal communicator with great attention to precision and detail.
  • Excellent organizational, quantitative reasoning, mathematical and problem solving skills.
  • Ability to work in a team environment with members from various departments and organizations.
  • Act 33 & 34 Clearances

Disclaimer

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all responsibilities, duties, and qualifications required of employees assigned to this job.

Director of IT

Position Summary:  The Director of Information Technology (Director of IT) will lead the agency’s ongoing commitment to support and promote the strategic use of information technology that advances the overall mission of Pathways.  Reporting to a member of the Executive Team, the Director of IT serves as the principal technology leader for the agency providing the strategy, vision, and leadership for developing and implementing information technology strategies and solutions.  The position scope is inclusive of all agency programs, departments and locations as well as the IT department staff, help desk, vendors, contracts, budgets and investments, policies and procedures, network, data, and cloud architectures, application software, office automation, voice and data communications, security and risk management, business continuity and disaster recovery strategies. The Director of IT is responsible for anticipating and maintaining a vision for the future technology needs at Pathways, and for recommending strategies, priorities, and projects to the Executive Team that will best achieve the agency’s strategic goals and objectives.

Essential Job Functions:

Drive for Results/Creativity

  • Creates, monitors, and aligns the information technology strategy and vision with agency goals and objectives
  • Responsible for all information technology service talent (resource) management including department staff, vendors, and consultants.
  • Define and drive adoption of best practice surrounding information technology department governance, policies, process, and procedures in support of effective information technology services.
  • Ability to effectively define and manage all information technology budgetary processes and investment decisions by building and communicating an effective business case.
  • Responsible for all information technology service governance, policies, and procedures to maintain regulatory compliance, accreditations, and an effective service delivery model.
  • Responsible for all information technology vendors and associated contracts including the monitoring and adjustment of service level agreement details, renewals, addendums, and terminations.

Individual Service

  • Monitor and align agency and program trends to help identify and adopt relevant technology
  • Create, refine, and monitor all IT department service processes and operations
  • Establishes and maintains strong relationships with internal and external stakeholders to gain and maintain productive collaboration and focus.
  • Act as backup for the Business Application Manager and IT Assistant Director as required.
  • Provide monthly, quarterly, annual, and ad-hoc Board Management reports and presentations as required.

Security and Risk Management (Security Officer)

  • As the designated agency “HIPAA Security Officer” the IT Director is responsible for agency-wide information security policy, procedure, and technical architectures to ensure all information is secure, available, accurate, and reliable in a consistent and comprehensive manner.
  • Responsible for leading, managing, and adoption of the agency’s information security and risk management strategy.
  • Develop all relevant HIPAA policies and procedures pertaining to information technology.
  • Continuously monitor regulatory compliance including HIPAA and other related regulatory security requirements.
  • Monitor that agency meets regulatory requirements to ensure protection from electronic identity theft.
  • Responsible for the investigation, analysis, and resolution of end-user security and resource access control problems by coordinating with team members to determine the most secure and efficient methods of protecting online transactions.
  • Assist with the implementation and monitoring of system security audit procedures.

Building Effective Teams

  • Lead information technology team in making team-based decisions about work allocation, quality assurance, motivation, training, evaluation of performance, and preparation of reviews.
  • Create and develop IT/IS Analytics that guide system-wide thinking that leads to opportunities for innovation and growth within each program.

Organizational Agility/Project Management

  • Demonstrates program and project management fundamentals when driving technology implementations, upgrades, or transitions from one system to another.
  • Leads projects teams successfully through identification and alignment of talent to project needs, assigning appropriate scope of work, expectations and accountability to completion and evaluation of project.
  • Complete technology planning for all departments/affiliates

This job description is provided as a general summary of duties performed under this job title.  Does not form a contract and is not intended as a complete list of all duties that may be assigned.

Education/Experience:

  • Bachelor’s degree in Information Technology or related field, required
  • Five years of Information Technology Management experience, required
  • Any equivalent combination of training and/or experience will be considered

Required Skills:

  • Proven experience as Director of IT or similar managerial role, with excellent knowledge of IT Systems and Infrastructure
  • Background in designing/developing IT systems and planning IT implementations
  • Solid understanding of data analysis, budgeting, and business operations with superior strategic, analytical, and problem-solving capabilities
  • Excellent communication skills, both written and verbal, to clearly communicate the mission and values of PathWays.
  • Ability to present a professional image of the organization to colleagues and business contacts.
  • Consistent and strong collaborator who elevates the work of cross functional teams.
  • Provides direction; clarifies goals and timelines; supports individual team members; fosters open communication and builds cohesive teamwork; acknowledges and values team members’ contribution
  • Well organized and detail oriented, with strong planning skills and high level of enthusiasm.
  • Remain current concerning technological advances and other matters concerning program initiatives; attend and participate in seminars, workshops and conferences as deemed necessary. Ability to grasp and learn new concepts in the information technology field.

Physical Requirements:

  • Ability to lift, turn, and move objects of up to and including 30 pounds. If over 30 pounds, ability to assist in 2-person lift.
  • Ability to stand and move about freely for extended periods of time.
  • Ability to travel to other PathWays locations and event sites.
  • Ability to perform repetitious work in an office environment and use manual dexterity sufficient to operate office equipment.
  • Requires occasional sitting, running, walking, climbing, kneeling, stooping/bending, lifting, squatting, pushing, pulling, crawling, gripping, reaching over head, reaching away from body, and repetitive motion.
  • Requires normal range of vision.

Other Requirements:

  • Valid driver’s license.  Must maintain driver’s license during employment.  Must maintain own insurance coverage and, as needed, maintain eligibility under Pathway’s insurance.  Must sign a motor vehicle disclosure form prior to employment.  Pathways will obtain an MVR report for each employee prior to employment and at least annually thereafter.
  • Submit an application for criminal clearance from Pennsylvania State Police Central Repository. If employee resides outside of the Commonwealth or has not been a resident for 5 years prior to hiring, an application for a Federal Bureau of Investigation (FBI) criminal history record must be submitted prior to hiring.  If completed FBI Criminal History Record is not received within 90 calendar days, employee will be suspended.
  • Upon hire submit a health assessment and results of a Mantoux tuberculin skin test.

Recycling Operations Coordinator

PRC’s mission is to lead and promote individual and collective actions to prevent waste and to preserve Pennsylvania’s environmental resources for each generation.

Status: Exempt / Fulltime / Permanent
Salary Range: $38,000
Supervisor: Deputy Director
Location: Pittsburgh

Purpose of the Position: This position will facilitate PRC’s new e-waste recycling program. The position will work with the Deputy Director to develop and roll out program. Position will require routine Saturday work from March – October.

Essential Functions:

  • Develop, coordinate and manage all aspects of PRC’s weekday e-waste program
  • Develop and document work plans to achieve the goals and meet the obligations of the program
  • Run day –of-event logistics for on the ground collection of electronics
  • Coordinate with contracted recycling partners
  • Manage data systems to record and present relevant program metrics and information
  • Work with Deputy Director to adhere to program budget
  • Represent PRC to and maintain relationships with external partners, collaborators, funders and other organizations
  • Manage program equipment and materials inventory
  • Oversee PRC contractors and volunteers at collection events
  • Oversee and implement workplan(s) as assigned for discreet PRC programs

Relationships:

  • Reports directly to Deputy Director
  • Works with and may oversee support staff
  • As appropriate, supervise and assist volunteers for office projects, special events and program implementation
  • Interact with public, vendors, volunteers, board members and others
  • Carry out other tasks and assume other responsibilities as requested by Deputy Director

Equipment:

  • High degree of proficiency operating computer systems, including Microsoft Office 365 and Office programs, desktop publishing, e-mail, and internet
  • Familiarity with standard of office equipment
  • Event equipment including hand-trucks, pallet jacks, carts, ladders and traffic control devices
  • PRC’s dual fuel (WVO/diesel) van and a variety of rented vans and box-trucks

Attributes:

  • Prior work with nonprofits desired
  • Passion for conservation and/or interest in waste diversion and recycling preferred
  • 2 years of work experience in related field
  • Strong oral and written communications skills
  • Must have valid PA driver’s license and provide own transportation to PRC and offsite events
  • Common sense, organized, accurate, team player, sense of humor, and willing attitude are essential
  • Self-motivated, dedicated to accomplishing the task, able to take initiative, troubleshoot and solve problems
  • People oriented, able to work well with other staff and professionally represent PRC

Skills and Abilities:

  • Willing to work evenings and weekends
  • Willing to seasonally work in excess of 40 hours per week
  • Must exhibit commitment to natural resource conservation

Physical Requirements:(e.g., lifting, reaching, climb, push/pull, etc.):

  • Able to work outdoors in prevailing elements, lift/carry/deploy event equipment including signs and traffic control devices in excess of 40 pounds.
  • Able to work on feet for minimum of 4 hours per day
  • Must be comfortable driving cargo vans and small box trucks

Benefits: Benefits include health, dental, vision, life insurance, paid vacation, sick and personal leave, retirement with employer contribution.

PRC is an equal opportunity employer. It is the policy of the Pennsylvania Resources Council to employ the man or woman best qualified for the job regardless of race, color, religion, age, sex, sexual orientation, national origin, disability or marital status.

To apply send a cover letter and resume to Sarah Alessio Shea at admin@prc.org.

Temporary Inventory Assistant

At Greater Pittsburgh Community Food Bank, we’re committed to diversity, equity, and inclusion. Our organization grows and succeeds when all members of the community, where we live and serve, have a seat at the table to help us ensure all of our neighbors have enough to eat. We invite candidates from all diverse backgrounds, including but not limited to race, gender, sexual orientation, abilities, etc., to join our team.

Job Summary   

Assist in all aspects of Operations inventory functions to ensure an accurate inventory is maintained.

Key Responsibilities

  • Process the receiving and receipts of product to ensure that inventory records are accurate. Ensure that donor files and Feeding America information is maintained accurately.   Processes repack transfers, Shop Thru and dump slips.
  • Process agency orders by reviewing the orders placed in the on line ordering system
  • Assist in closing out orders and receipts at months end…
  • Do daily pick slot audits to ensure all items are scanning correctly.
  • Greet agencies coming for pick up and maintain excellent customer service
  •  Assist with processing agency orders and invoices for both pickup and delivery
  • Assist with generating Advance Choice orders
  • Assist with filing and other clerical duties
  • Other duties as assigned

Qualifications

  • Bachelors Degree in Accounting or Business Management or equivalent, plus three years related experience and/or training; or equivalent combination of education and experience.
  • Thorough knowledge of Word Processing software; Spreadsheet software; Accounting software; Inventory software;  Internet software; Order processing systems and Database software.
  • Act 33 and 34 clearances

Disclaimer

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all responsibilities, duties, and qualifications required of employees assigned to this job.

How To Apply

Follow the link to access our online application at  https://recruiting.paylocity.com/recruiting/jobs/All/65e34b7d-06f6-4b43-89d5-221e6eedb5fe/Greater-Pittsburgh-Community-Food-Bank click apply, create a login, fill out our online application and attach resume and cover letter.

Temporary Produce and Agricultural Programs Coordinator

At Greater Pittsburgh Community Food Bank, we’re committed to diversity, equity, and inclusion. Our organization grows and succeeds when all members of the community, where we live and serve, have a seat at the table to help us ensure all of our neighbors have enough to eat. We invite candidates from all diverse backgrounds, including but not limited to race, gender, sexual orientation, abilities, etc., to join our team.

Job Summary       

Procure produce and other agricultural products to meet the nutritional needs of food insecure families in our 11-county service area. Procurement methods will include solicitation of donations, purchasing product, and hybrid methods, including negotiating fees to underwrite a farm donor’s costs to harvest and/or pack product. Maintain excellent relationships with local, regional, and national donors of agricultural products. Coordinate seasonal Gleaning Program, Farmers Market Connection Program, and Food Bank Farm activities. In Fiscal Year 2021, this Coordinator sourced about 8 million pounds of fresh produce, valued at over $11 million. Our goal is to double this amount in the coming decade.

Key Responsibilities       

  • Procure food from local, regional, and national donors and vendors including farmers, producers, manufacturers, distributors and wholesalers. Work to maximize acquisition of affordable products from Pennsylvania growers, with an emphasis on produce.
  • Work across teams and with Inventory Control Coordinator to forecast demand and acquire sufficient quantity and quality of produce to meet demand—while adhering to Just in Time methodologies to preserve quality and prevent loss of product to spoilage.
  • Provide technical assistance to food bank staff regarding produce handling and storage.
  • Conduct research to identify and recruit new donors and vendors, specifically farmers and producers of agricultural products. Build and maintain donor relationships.
  • Coordinate the Gleaning Program by communicating with growers to solicit donations of gleaned crops. Conduct gleans and collaborate with our Community Engagement team to recruit and expand gleaning volunteer base. Supervise volunteers at glean events. Drive a 16-ft refrigerated box truck.
  • Facilitate and evaluate agricultural projects for food donation within the region such as the Farmers Market Connection Program (FMCP) and the Community Harvest program. Work with Community Engagement to recruit and train seasonal volunteers for FMCP. Coordinate with agency staff to facilitate deliveries and track donations. Remain on-call to address issues with weekend and after-hours pickups and drop-offs.
  • Work with Directors, Operations staff, and Accounts Payable to coordinate efficient handling and approvals of purchasing and receiving documents to pay vendors.
  • Serve as main point of contact and coordinate supply purchasing and volunteer activities for the Food Bank Farm (FBF) at Chatham University’s Eden Hall campus. Participate in selection and oversight of FBF interns. Coordinate monthly FBF meetings, participate in crop planning, and coordinate and track pickup and distribution of produce.

Qualifications:

  • Minimum high school diploma or GED with a BA/BS degree in supply chain, Agriculture, Food Studies, Supply Chain Management, or related field a plus.
  • Knowledge of best practices for produce handling and/or direct agriculture experience required.
  • Position requires excellent organizational and communication skills; ability to work both independently and as part of a team, including leading teams of volunteers; flexibility and good judgment; ability to maintain a positive attitude and work environment. Ability to work in a fast paced and fluid donation environment.
  • Ability to analyze data and derive business insights.
  • Proficient in MS Office applications.
  • Strong written and verbal communicator with interpersonal skills for networking and relationship management.
  • Must have a valid driver’s license and be able to drive/learn to drive a non-CDL box truck (requires DOT health screening) and lift and carry 50 lbs. Must be able to tolerate work in changing climates. Must be able to travel within network up to 50% of the time in the growing season. Reliable transportation is required. Must be willing to attend conferences, meetings, and occasionally to work evenings and weekends as needed.
  • Act 33 & 34 Clearances
  • Food Safety Certification within 90 days of employment
  • Valid driver’s license
  • DOT Medical Card within 90 days of employment

Disclaimer 

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all responsibilities, duties, and qualifications required of employees assigned to this job.

How To Apply

Follow the link to access our online application at  https://recruiting.paylocity.com/recruiting/jobs/All/65e34b7d-06f6-4b43-89d5-221e6eedb5fe/Greater-Pittsburgh-Community-Food-Bank click apply, create a login, fill out our online application and attach resume and cover letter.

Board Directors

As one of the world’s oldest and largest fair trade organizations, Ten Thousand Villages has spent more than 60 years cultivating trading relationships in which artisans receive a fair price for their work and consumers have access to distinctive handcrafted items.  Ten Thousand Villages establishes long-term buying relationships in places where skilled artisans are under or unemployed, and in which they lack other opportunities for income. A founding member of the World Fair Trade Organization, Ten Thousand Villages sees fair trade as an alternative approach to conventional international trade.

Ten Thousand Villages Pittsburgh is an independent nonprofit that sells Ten Thousand Villages Products and shares the company name, but The Pittsburgh board operates separately of Ten Thousand Villages US leadership.  In addition to governance, the board is also heavily involved in many aspects of operations, including managing bank accounts, approving expenses, creating the annual budget, devising policies, implementing advertising and marketing plans, organizing events, pursuing grant opportunities, and more.

The board currently has openings for board of directors and committee members with experience and expertise in the following:

  • Fundraising/Development
  • Human Resources
  • Finance/Accounting
  • Operations (Retail knowledge is a plus)
  • Legal

The full Board of Directors meets on the third Wednesday of every month (except July and December) at 6:30PM.  During normal operations, the meeting takes place at the store located at 5820 Forbes Ave in the Squirrel Hill neighborhood and regular in-person attendance is expected of directors.  Due to Covid, the board has been meeting virtually.  In an average month, board service will require 4-10 hours.  Terms are three years and directors are not required to make financial contributions.

Board committees meet as needed, typically once per month and often by telephone video conference.  There is not a term duration for committee members.

If you are interested in joining the Ten Thousand Villages Pittsburgh Board of Directors, please submit your resume to board.pittsburgh@tenthousandvillages.com.