Program Manager

The mission of Brothers and Sisters Emerging (B.A.S.E.) is to strategically advocate and connect youth of promise and families to life sustaining resources.  B.A.S.E. takes a holistic, interactive and community driven approach to strategically advocate for youth and their families.  Additionally, we connect them to life sustaining resources that will enhance them socially, emotionally, educationally and economically for future outcomes.

Position:  Program Manager
Status:      Full-Time
Salary Range:  $32,000.00 – $36,000.00 plus benefits
Reports to:  President and C.E.O.

KEY RESPONSIBILITIES INCLUDE:

  • Opening and closing the facility before and after daily and specified programming.
  • Serve as primary point person for afterschool, summer and mentoring programs.
  • Conduct program outreach to participants and their families and meet daily and program attendance goals.
  • Responsible for program implementation, including pre and post surveys, contacting participants, families.  Responsible for planning and logistics for field trips and activities.
  • Responsible for daily supervision of all program staff.
  • Handles basic behavior crisis management of all participants.
  • Maintain correspondence with community partners, participants families, schools and potential partners as assigned by superiors.
  • Provide tutoring to after-school program participants as needed.
  • Provide school visits as needed.
  • Provide ongoing school and community interventions with participants
  • Responsible for organizing and facilitating parent meetings and trainings.
  • Responsible for entering program attendance into database.
  • Responsible for submitting monthly and quarterly reports to DHS and PPS accordingly.
  • Responsible for file preparation and maintenance for all program participants.
  • Nurture mutually beneficial programmatic partnerships with peers and service providers that contribute to higher programmatic participation and success
  • Join and contribute to team meetings and strategy sessions

QUALIFICATIONS:

  • Independent thinking; “self-starter” who can plan and implement a project
  • 5+ years of overall professional work experience or a bachelor’s degree
  • Excellent written/oral communication and listening skills and strong project management skills
  • High level of interconnectivity with people
  • Experience developing relationships with underserved or underrepresented communities, communities of color and differently able communities
  • Openness to learning and eagerness to develop new skill and abilities

The following PA ACT 153 clearances, or proof or application of clearances, are required beginning employment and as a condition of continued employment:

  • Pennsylvania Child Abuse History Clearance
  • Pennsylvania State Police Criminal Record Check
  • FBI Fingerprint Criminal Background Check
  • Obtaining the required clearances is completed as part of the new hire process

Brothers and Sisters Emerging is an Equal Opportunity-Affirmative Action Employer

The above job description reflects the essential functions and qualifications for the position identified, and shall not be construed as a detailed description of all the work requirements that may be inherent in the position.  The job description does not constitute an employment contract and does not alter the at-will relationship between B.A.S.E. and the employee.

Facilities Manager

As part of the Garden’s growing team, we seek a Facilities Manager to oversee the physical maintenance of all Pittsburgh Botanic Garden buildings and facilities to ensure that they are safe, up to code and fully operational. The Facilities Manager will be responsible for managing building service providers, construction contractors, and coordinating with other department managers with regards to the Garden’s schedule of educational programs, rentals, and private and community events.

This position reports to the Horticulture and Facilities Director.

Duties and Responsibilities

  • Update and maintain building preventative maintenance program and schedules.
  • Ensure operational efficiency of all building systems.
  • Coordinate all maintenance issues, work orders and schedules.
  • Organize and maintain database of replacement parts and material specifications.
  • Ensure all utility systems are inspected in accordance with regulations.
  • Coordinate site safety program.
  • Manage building security systems and services.
  • Provide project management on small projects e.g., renovation/additions.
  • Procure and manage contracts for building services providers.
  • Coordinate contractors and service providers with Garden events and programs.
  • Ensure all Pittsburgh Botanic Garden processes and compliance programs are met.
  • Prepare operating reports and budgets.
  • Manage and supervise staff, volunteers and outside contractors.

Experience and Qualifications

  • High school degree required.  College, technical or trade school degree preferred.
  • Facilities management experience required.
  • Ability to read and understand technical drawings and plans.
  • Familiarity with sustainability principles a plus.
  • Able to multitask, prioritize, and manage time efficiently.
  • Self-motivated and self-directed with a natural attention to details.
  • Experienced at compiling and following strict budgets.
  • General computer skills including proficiency with Microsoft Office Suite.
  • Demonstrated skills in collaboration, creative problem-solving and conflict management.
  • Preferred experience in the Green Industry
  • Strength in oral and written communications.
  • A passionate commitment to the mission and purpose of the Garden.
  • Adherence to all Pittsburgh Botanic Garden policies and procedures.
  • Obtain clearances before start date (Child Abuse Clearance; PA State Police Background Check; FBI Fingerprint Background Check)
  • Able to operate professionally under pressure, meet deadlines and maintain a high level of confidentiality.

Compensation

This is a full-time, exempt position.  Typically, this is a 40-hour workweek position. Flexible hours, including some weekend hours, will be required for Garden-related events, functions and emergencies.

Health benefits package available, plus holidays, vacation, and sick time

Work Conditions

  • Primarily indoor work with occasional outdoor work in all weather conditions to manage buildings/projects or work special events.
  • Must be able to traverse moderate to difficult site conditions related to Garden topography.
  • Ability to stand, bend, squat, and lift 50 pounds.

Equal Opportunity Employer

Pittsburgh Botanic Garden provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Pittsburgh Botanic Garden complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Submission Requirements

Email submissions only. Please send cover letter, resume and two professional references to smyers@pittsburghbotanicgarden.org.  All candidate submissions should be combined in a single PDF with applicant’s name in the file name. Please do not include information in email text, but include important information for consideration in cover letter content. Do not make multiple submissions.

No phone calls please.

Director of Transportation

Professional opportunity providing full-time schedule with daylight hours and an excellent comprehensive benefits package including Child Education Benefits (100% discount for the oldest child and 50% discount for siblings or biological and/or adopted grandchildren).

Heritage Community Initiatives is honored to celebrate our fourth decade of serving families in forty communities within Eastern Allegheny County through our Transportation, Education, and Nutrition programs. Each year, Heritage provides highly accredited academically-based early learning and out-of-school time programming for over 300 at risk children. Heritage Community Transportation, a fixed-route transit service in operation for 20 years, has provided more than 1.5 million rides for residents in largely transit-isolated communities. Heritage is the only human services nonprofit in the Commonwealth designated as a provider of public transportation. More than 100,000 meals are served each year by our Nutrition Services, which offers solutions in meal planning, ordering, preparation and delivery while creating healthy options for youth and senior populations.

POSITION SUMMARY

Heritage Community Initiatives is looking for an exceptional project manager with proven marketing capabilities to direct and manage all aspects of the Heritage Community Transportation (HCT) program as well as any of the organization’s forthcoming transportation initiatives.  Responsibilities include the development and execution of all strategies as well as management of transportation marketing to increase ridership, awareness of new initiatives, revenue generation, community participation and brand awareness. This professional will also oversee contract management, compliance with requirements of regulatory agencies, analysis of all performance metrics as well as ensure services are designed efficiently, effectively and equitably.

RESPONSIBILITIES

  • Effectively manage all aspects of Heritage Community Initiatives transportation program to ensure it operates efficiently and meets/exceeds performance metrics.
  • Develop, and implement marketing strategies including public relations, collateral and grassroots marketing initiatives to increase ridership and growth of transportation solution offerings.
  • Provide oversight of service contractor to ensure contractor is delivering transportation services pursuant to the terms of the Service Agreement, which includes compliance with applicable laws and regulations.
  • Analyze transportation revenues and expenditures to ensure transportation program is within budget.
  • Strategically manage transportation performance to ensure compliance with the Pennsylvania Department of Transportation, Bureau of Public Transportation regulations, analyze operational trends and develop and implement action plans to improve metrics.
  • Provide oversight of transit data collection processes to ensure quality, integrity, and verification of data (data includes information and statistics related to operating costs, routes, ridership, fare revenue, and customer complaints).
  • Conduct detailed data analyses and provide timely and accurate weekly, monthly, quarterly and annual transportation reports. This includes service and customer data.
  • Develop, implement and effectively manage Heritage Community Transportation’s policies, procedures and standards including compliance with regulatory agencies. This includes managing fare instruments, fare collection, service design, service delivery, transit amenities, customer service, outreach, collateral, and operational analyses.
  • Positively, professionally and effectively communicate and resolve issues with contractors, customers, staff, public officials, the general public, and organization stakeholders. This includes communicating project activities internally and externally as well as conducting community outreach.
  • This position deals with confidential and sensitive information and requires exercising sound judgment. This position is required to make decisions that will have a major impact on the organization.
  • This position occasionally may be required to work outside of normal business hours and respond to emergency situations during and after normal business hours.
  • Perform other duties as assigned.

QUALIFICATIONS AND SKILLS

  • Self-starter and detail-oriented with proven abilities in project management – to meet deadlines, set priorities, work with multiple projects, and be able to effectively work with frequent interruptions and changing priorities.
  • Exceptional verbal and written communication skills as well as proficiency in all Microsoft Office products and database management.
  • Ability to independently analyze data, analyze issues, problem solve, and create action plans for effective resolutions.
  • Proficient in the following key competencies: critical thinking and problem-solving; analytical; mathematical and basic accounting; planning and organizing; time management; leadership and teamwork; process improvement; communication (written and oral); creativity and innovation; and adaptability and flexibility.
  • Ability to establish and maintain effective relationships with key influencers, elected public officials, and community leaders.
  • Bachelor’s Degree in Business, Public Administration, or related field.
  • 3 to 5 years of project management, business, marketing, or related experience.
  • Current FBI, Child Abuse, National Sex Offender, and Criminal Background clearances or able to attain all clearances within 30 days of hire.
  • Current health assessment and TB test.
  • Must be able to lift 30+ pounds
  • Valid Pennsylvania Driver’s License and have access to a vehicle is required.

Applicants are asked to send a cover letter and a copy of their resume to humanresources@heritageserves.org and please visit our website for additional information about Heritage Community Initiatives – www.heritageserves.org.

Director of Operations & Revenue

Executive Summary:

Philanthropy West Virginia (Philanthropy WV), West Virginia’s philanthropic leadership network, seeks applications for the new position of Director of Operations & Revenue.

This leadership position provides support to the President and CEO with management of day-to-day operations, strategy implementation, and revenue generation to advance the organization’s vision and mission. The Director of Operations & Revenue will supervise up to two full-time and/or part-time staff (Operations & Program Associate and identified fellows).

This is a full-time exempt position in a growing, dynamic philanthropic leadership network and reports directly to the President & CEO. The position is based in Morgantown, WV. Philanthropy WV is committed to practicing and advancing equity and inclusion that creates a stronger organization, philanthropic network, and West Virginia communities.

Primary Responsibilities:

In collaboration with the President & CEO, the Director of Operations & Revenue oversees the smooth internal operation of the organization. This position is responsible for financial management, human resources, grants reporting, IT matters, supporting new revenue sources, and oversight of office services.

The Director of Operations & Revenue formulates internal operations to advance priorities, plans and process that further Philanthropy WV’s mission impact. The skills needed for this position include:

  • Strategic actor with the capacity of converting ideas into action.
  • Servant leader working with a team of staff and volunteers to advance priorities and the mission
  • Exceptional creativity and problem-solving skills.
  • Highly proficient in planning, management, and evaluation strategy as an analytical decision maker.
  • Multitasking effectively with the determination to see projects through to the end.
  • Willing to experiment with standard thinking using new ideas, new approaches and new solutions.
  • Self-directing and able to work independently to meet deadlines.
  • Demonstrating commitment to the values of diversity, equity, and inclusion.

This position will work with other team members such as the Program & Engagement Coordinator. The responsibilities of the position include: finance, operations, revenue generation, human resources, some strategic initiatives, committee relations, and supporting the Philanthropy WV team.

Requirements:

  • Minimum of Bachelor’s degree required in management, business administration, finance, marketing, nonprofit leadership, and/or public administration, master’s degree preferred
  • Minimum of seven years of successful experience in similar capacity (nonprofit management, business operations, etc.)
  • Significant experience in core areas such as: nonprofit operations, business management, human resources, finance, association management, or office support including information technology
  • Demonstrated proficiency in staff supervision, consultant/contractor oversight, and day to day operations
  • Excellent interpersonal, communications, and organizational skills, as well as ability to multi-task and work under pressure on multiple projects.
  • Experienced in using software and technology proficiency across all platforms (MS Suites, QuickBooks, website CRM, etc).
  • Demonstrated interest in nonprofits and grantmaking institutions preferred.
  • Excellent writing skills, as evidenced by ability to draft memos and narrative and financial reports for the board.
  • Ability to work with external resource providers and consultants.
  • Willingness to work with a “can-do” attitude in a flexible, collaborative, and pro-active manner
  • Strong attention to detail.

Work Environment:

  • Time divided between office operations, virtual contract/service oversight, desk work, conferences, meetings and on-site matters.
  • Must be willing to travel (compliant with health safety precautions/travel bans due to COVID) and concentrate intensely on the small details of projects.

Compensation: This is a FTE salaried position ($55,000 to $65,000/year range) along with generous benefits (health, dental, and life insurances), PTO pool, and a retirement contribution. Staff are provided with a healthy holiday schedule and professional development opportunities.

About Philanthropy WV: Philanthropy West Virginia connects the Mountain State’s diverse network of philanthropic funders. We strive to inspire community-driven solutions across the state reaching both urban centers and the most rural areas in Appalachia. This advances our mission of “Strengthening Philanthropy in the Mountain State.” Philanthropy WV is committed to an inclusive and diverse team, working environment, and members network. Philanthropy West Virginia is an equal opportunity employer.

Application Process: Qualified applicants please submit a cover letter and resume to careersearch@philanthropywv.org. Applications received by January 20, 2020 will be given priority  consideration.

Marketing and Operations Assistant

Job Title: Marketing and Operations Assistant

Description: The Marketing and Operations Assistant is the primary storyteller for Three Rivers Young Peoples Orchestras (TRYPO). This role uses social media channels to help build strong and diverse online communities and elevate the organizational message while assisting operations at virtual and in-person rehearsals and events.

Requirements and Physical Demands:

  • Sincere belief in the importance of music education and some personal experience as a musician in school or extra-curricular programs.
  • Excellent verbal and written communication, organizational skills, and attention to detail.
  • Reliability and punctuality.
  • Positive attitude and ability to build a good rapport with students, parents/guardians, coaches, and colleagues.
  • Demonstrated commitment to valuing diversity and contributing to an inclusive working and learning environment.
  • Active family-friendly presence on social media platforms and active knowledge of best practices. TRYPO has accounts on Facebook, Twitter, and Instagram.
  • The marketing aspects of this role involve using standard office equipment such as computers, phones, cameras, photocopiers and could require moving around a room to take photos or video and sitting at a computer or desk for periods of time.
  • The operations aspects of this job involve interacting with students/parents, setting up a room (including moving chairs, music stands, percussion equipment), and taking attendance. Virtual operational aspects involve running Zoom rooms with the camera on, including Zoom break-out rooms, chat monitoring, etc. The person in this position occasionally must bend forward, crouch, lift, push, and pull up to 30 lbs.
  • Computer proficiency is required, including typing 40 wpm and use of Microsoft Office Suite. TRYPO’s current applications/software includes Office 365, Google Drive, WordPress, Salsa/DonorPro, Canva, among others. The successful candidate will need to be able to learn new programs quickly.
  • Criminal History clearance, Child Abuse clearance (Act 33 and 34), and FBI background check are required.
  • Education requirements: High School diploma required. Some college and/or some equivalent previous experience preferred.
  • Desired Bonus Skill: Experience with graphic design for social media pages or a strong desire to develop basic design skills.
  • Desired Bonus Skill: Knowledge of music, orchestral repertoire, practices, and set up.

Marketing Responsibilities Include:

  • Work with Manager of Institutional Advancement to create and manage a social media calendar that includes content around all issues of relevance to TRYPO (such as promoting our events; programs; opportunities; community-building; and especially advancing diversity, equity, and inclusion in our region).
  • Capture content for social media (and for other marketing materials as needed) on rehearsal/event weekends. (Can include quotes, video, photos.)
  • Create social media posts to disseminate content.
  • Manage social media accounts, post regularly, and be active in responses to others’ engagements and messages.
  • If time allows, other Marketing duties may include:
    • Create materials for events including signage, flyers, and other needs as requested o Assist with basic publicity writing, including press releases, media alerts, and blog content
    • Assemble e-newsletters, e-blasts, etc.
    • Provide support and assistance in preparing sales and marketing materials as needed

Operations Responsibilities Include:

  • Assist Program Managers Ana Diaz and Laurie Cunningham with weekend set up needs and logistics, whether online or in-person.
  • Interact with students and parents to answer questions.
  • Provide other administrative support as needed.

Other duties include:

Providing administrative support to all positions in the office as assigned.

Employment Details: Part-Time: 10-15 hours/week (Saturdays 9:30 AM-4:30 PM, some Sundays TBA, most weekdays 1-3 flexible hours/day)

Report to: Primarily reports to Rachel Howard (Marketing), also working closely with Ana Maria Diaz and/or Laurie Cunningham as needed (Operations)

Compensation: $ 13/hour Desired Start Date: Mid-January 2021

How to apply: Please send a cover letter and resume to Rachel Howard at Rachel@trypo.org. (Please list job title in the subject line.) Applications will begin to be reviewed on Friday, December 18, until the position is filled.

ABOUT TRYPO: Three Rivers Young Peoples Orchestras (TRYPO) is a youth music program comprised of ensemble opportunities for Pittsburgh’s musically talented young people. Current ensemble opportunities include:

  • Young Peoples Orchestra [YPO] a full symphonic orchestra which generally serves high school-aged students
  • Wind Symphony [WS], a large ensemble for winds, brass, and percussion which generally serves high school-aged students
  • Symphonette, a string ensemble that generally serves middle school-aged students.
  • Percussion Ensemble, an ensemble just for percussionists
  • Youth Chamber Connection [YC2 ] offers small ensemble opportunities such as quartets and quintets throughout the season and at a summer camp in collaboration with Chautauqua Music Camps.
  • TRYPOsphere, a series of classroom-style programs such as Apprentice Conducting Program [ACP], Music Theory, Composition, etc.

Current COVID-19 adjustments: Most staff members are currently working from home with minimal office time. In Fall 2020, all our programs met online via Zoom. We started to hold some in-person optional reading sessions in November 2020. We anticipate that Spring 2021 will include a mix of virtual and in-person programming, all within TRYPO’s “Serious About Safety” COVID-19 Protocols. See www.trypo.org for more information.

TRYPO is passionate about building and sustaining an inclusive and equitable working and learning environment for all students, staff, and faculty. We believe every member of our team enriches our diversity by exposing us to a broad range of ways to understand and engage with the world, identify challenges, and to discover, design and deliver solutions. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.

Fleet Manager

ORGANIZATION: Partners For Quality Inc.
DEPARTMENT: Administration
POSITION: Fleet Manager
STATUS: Full Time; 37.5 hours / week
SCHEDULE: 8:30 AM to 5:00 PM; Monday through Friday
LOCATION: Robinson Township
SALARY: Please submit wage requirements with resume and / or online application

Partners For Quality Inc. (PFQ) is a private, non-profit organization based in Robinson Township. Partners For Quality provides administrative management to five subsidiary organizations that support local individuals with intellectual & developmental disabilities and behavioral health challenges. PFQ’s management services include Fiscal (including payroll), HR, IT and Communications – thus allowing subsidiaries to focus on their day-to-day priorities. Our subsidiaries include Allegheny Children’s Initiative, Citizen Care, Exceptional Adventures, Milestone Centers and the Partners For Quality Foundation.  Through these subsidiaries, we provide community-based supports and services to 5,000 adults and children with intellectual disabilities and behavioral health challenges in Allegheny County.

The Fleet Manager would be Responsible to the Chief Operating Officer of Partners For Quality, Inc. for managing the daily operation of Partners For Quality, Inc. subsidiary organization’s fleet assets.  All responsibilities shall be completed in a manner consistent with the Vision, Mission and Values of Partners For Quality, Inc. The responsibilities include, but not limited to:

  • Coordinate and monitor regular vehicle maintenance to ensure operational efficiency
  • Maintain detailed records of vehicle servicing and inspection and Complete all vehicle registrations
  • Collaborate with insurance carrier to develop, implement, monitor and report on vehicle management process
  • Monitor and ensure fleet operation is following local and state rules and regulations
  • Maintain and monitor data management system and fuel purchasing systems
  • Collaborate with HR Training Services to design and provide comprehensive training for staff in vehicle safety
  • Plan, process and execute vehicle purchases, leases and replacements
  • Manage fleet vehicles from acquisition to disposal and Manage safe driver communication and training efforts

QUALIFICATIONS

  1. High School Diploma or equivalency required; Bachelor’s degree in Business preferred
  2. Experience in fleet management applications preferred
  3. Outstanding organizational skills
  4. Attention to detail
  5. Exceptional interpersonal skills to communicate effectively with all levels of the organization
  6. Excellent customer service to staff using vehicles
  7. Excellent computer skills to analyze large sets of data and draw conclusions and recommendations
  8. Excellent written and verbal communication
  9. Valid Driver’s License with a clean driving record
  10. Act 33, 34 and FBI Clearances

SALARY

Please submit wage requirements with resume and / or online application

CASH INCENTIVES

Employees have the opportunity to earn additional money through various incentive programs:

  • Employee Referral (for successfully referring someone to employment)

BENEFITS

Full Time employees enjoy a comprehensive benefits package:

  • Health, Dental and Vision Insurances (United Healthcare)
    • $1,200 cash payout option in lieu of Health Insurance coverage
  • Healthcare Flexible Spending Account
  • Dependent Care Flexible Spending Account
  • 4 weeks Paid Time Off/year (increases with years of service)
  • 6 Sick Days/Year
  • Short Term Disability
  • Life Insurance
  • Optional 401(k) with Employer match

WORK PERKS

  • Free parking
  • Mileage reimbursement
  • Company issued laptops and cell phones for work use
  • Employee Activities, Rewards and Recognition Programs
  • Comprehensive Employee Assistance Program
  • Cell Phone discount (Verizon)

APPLY TO THIS POSITION

  • Interested applicants can choose to apply in any of the following ways:
  • Complete an employment application online
  • Email resumes: Careers@PFQ.org
  • Fax resumes: 412-446-0749
  • Drop off resumes or apply in person: Partners For Quality, 250 Clever Road, McKees Rocks, PA 15136

If you need any assistance or require an accommodation to apply please contact us at 412-446-0700.

 

Partners For Quality and its family of agencies are an equal opportunity employer

EOE

Business and Operations Manager, Full Time

Position: Business and Operations Manager, Pittsburgh Section
Job Type: Full-time
Reports To: Executive Director
Start Date: Feb/March, 2021

Mission and Organization Overview:

NCJW Pittsburgh Section is a grassroots organization of volunteers and advocates who turn progressive ideals into action. Inspired by Jewish values, NCJW strives for social justice by improving the quality of life for women, children and families and by safeguarding individual rights and freedoms.

Job Summary:

The Business and Operations Manager provides direct support and services to the Executive Director and other senior staff in the areas of human resources, office and information management, and development. The Business and Operations Manager is also the key liaison to the outsourced finance vendor and is responsible for assisting in the development of financial reporting to staff, Board of Directors and grant funders.

Development Management:

The Business and Operations Manager will work closely with the staff to provide fund development support in the key areas of development logistics and grants management. This includes processing donations, preparing acknowledgement letters, managing the database, running lists/reports, managing the grants calendar and preparing financial documents for grant proposals.

Human Resources:

The Business and Operations Manager provides leadership in several areas of human resource management. This includes maintaining personnel files, coordinating payroll processing with third-party payroll vendor, overseeing employee benefit enrollment and annual benefit renewals, and executing the required tax filings and reports.

Financial Management:

The Business and Operations Manager must be able to run reports from Quickbooks upon requests from staff or board. This role will work directly with the third-party finance vendor on audit requirements and timeline. They will assist the finance vendor to prepare and maintain the schedules and reports required to ensure all financial audits and tax filings are well-prepared, accurate and on-time and will assist with grant development.

Office and Information Management:

The Business and Operations Manager provides general office and information management. This includes ordering office supplies, coordinating maintenance and repair requests, and overseeing the office phone system, computers, printers and networks to ensure functionality, data integration and security of information.

Qualifications:

  • Committed to NCJW mission and values
  • 3-5 years relevant administrative, HR, operations &/or bookkeeping experience
  • Strong organization skills and attention to detail
  • Familiarity with donor database management (ideally Salsa)
  • Knowledge of employee benefits
  • Knowledge of QuickBooks and strong financial background
  • Strong interpersonal, written and oral communication skills
  • Ability to act with integrity, professionalism, and confidentiality
  • Proficient in Microsoft Office and G-Suite applications
  • Proficient in Zoom conferencing system
  • Ability to adapt to new technologies
  • Positive attitude, eagerness to learn, flexibility and ability to adapt to change
  • Ability to work occasional evenings and Sundays
  • Ability to work independently by setting priorities, developing a work schedule and monitoring progress towards goals
  • Ability to work either in the office or remotely, depending on needs of the organization

Requirements: 

Possess or obtain Pennsylvania Children Protection Law certifications

Salary and Benefits:

  • $45,000 – $50,000 annual salary
  • Generous healthcare and PTO benefits

Application and Selection Process: 

Interested candidates should send a cover letter and resume to info@ncjwpgh.org. Only submissions made directly through the email address provided above will be considered.  Please direct all inquiries related to this position through the email address provided; do not contact the NCJW Pittsburgh office by phone, mail or in person regarding the search process or status.

NCJW Pittsburgh is an equal opportunity employer.

Real Estate Coordinator

The Real Estate Coordinator will provide administrative and coordination support on financial, land use, property-related, code enforcement and research matters for the Hill CDC. The Coordinator will be responsible for executing on clerical, technical needs, research, document preparation and management for projects including home rehabilitations, main street projects, asset management and other duties as required by manager. Tracking processes and following up on assignments is essential to this role. The Coordinator will provide business to business interface with Hill CDC vendors, administrative and financing partners, contractors, community partners and resident requests as necessary.

The Hill CDC’s Real Estate Coordinator will monitor and keep track of the Pittsburgh Bureau of Permits, Licenses, and Inspection’s lists of properties that are condemned, under contract for demolition, or have been demolished; as well properties that are available for acquisition through various methods such as Treasurer’s Sales, Sheriff sales, and other public real estate markets.

The Real Estate Coordinator will receive, respond, track and resolve maintenance requirements notifications for vacant Hill CDC properties to assure compliance by internal and regulatory standards. This role requires the submission of documentation to facilitate progress and response to assigned Hill CDC projects.

The position includes the following responsibilities:

  • Primarily responsible for all aspects of real estate coordination and administration.
  • Understand the City permitting and inspection processes to benefit the organization’s mission.
  • Maintain company database of subcontractors for the solicitation of proposals and bids for work within Hill District.
  • Provide data management such as setting up and maintaining project contact lists, email distribution lists, updating content in databases and website.
  • Maintain company database of subcontractors for the solicitation of proposals and bids for work.
  • Maintain Project Meeting Minutes, complete change/purchase orders.
  • Review all contractor monthly draws and prepare spreadsheet for project draws. Responsible for submitting draw schedule for approval to manager
  • Obtaining project-related information including holding costs, permits, utility fees, signage requirements, and all fine details.
  • Seek out and build relationships with MBE’s to add to the Hill CDC’s contractor database.
  • Filing and organizing project file on organizational drives
  • Update and maintain summary overview of each property within Hill CDC portfolio, as advertised on the organizational website
  • Support property and project management efforts of Hill CDC properties;
  • Other duties as assigned.

Requirements:

  • BS/BA in related major or commensurate work experience.
  • 1-2 years of professional work experience in a related or transferrable field.
  • Excellent research, computer and technology skills are required. MS Word, Excel, Outlook, PowerPoint are essential. Access and other database experience is a plus. Ability to use design, visual mapping tools such as GIS, ARC, Google maps and other related tools is key. Market research experience is a plus.
  • Experience in site assembly of publicly owned and tax delinquent properties is a plus.
    Passionate about sharing information about real estate related projects on website and providing social media content.
  • Solid organizational skills with ability to multi-task.
  • A self-starter with the ability to work independently and as part of a team.
  • Proactive thinking with detail-oriented and creative problem solving approach.
  • A “can do” attitude, and willingness to “roll-up their sleeves” for minor labor tasks.
  • Highly-developed verbal and written communication skills.
  • Ability to move about the Greater Hill District by a conveyance under their own control, sometimes many miles in one day, to assess buildings and meet with community members and groups, therefore a valid driver’s license with personal transportation is essential.
  • Familiarity with construction/contracting, and with International Building Code is a plus.
  • Development experience involving tax credits and public subsidy is a plus.
  • Pennsylvania Real Estate License is a plus.

Salary:

  • Commensurate with experience

To Apply:

Interested applicants should attach a resume and cover letter to the application. Submissions should include all relevant experience and salary expectations.

The Hill CDC is an equal opportunity employer and anti-racist organization. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

Hill CDC is an EOE

Job Type: Full-time

Benefits:

Paid time off

Schedule:

Monday to Friday and as needed to respond to various on-call real estate and organizational matters

This Job Is Ideal for Someone Who Is:

  • Dependable — more reliable than spontaneous
  • People-oriented — enjoys interacting with people and working on group projects
  • Adaptable/flexible — enjoys doing work that requires frequent shifts in direction
  • Detail-oriented — would rather focus on the details of work than the bigger picture
  • Autonomous/Independent — enjoys working with little direction

Company’s Website:

hilldistrict.org

Company’s Facebook page:

https://www.facebook.com/myhilldistrict/

Work Remotely:

Yes, temporarily due to COVID-19

Temporary Repack Worker

The Food Bank is in need of 30 temporary employees to start on December 7, 2020.  The hours will be Monday-Friday 1:00pm-9:00pm.  Hourly rate will be $15.00 an hour.  

Summary of Position:   

Assist in the sorting, repacking and labeling of grocery product being processed in the Repack Center.

Key Responsibilities:  

  • Work on a variety of packing projects in the Repack Center by following established repacking guidelines.
  • Ability to handle dry, frozen and refrigerated products for extended periods of time
  • Assist with all aspects of packing projects including making boxes, filling boxes, labeling, taping and stacking boxes onto pallets
  • Work as a team to accomplish established number of boxes/units per shift
  • Maintain a clean, safe, and orderly work area by regularly sweeping, mopping, and sanitizing the Repack Center.
  • Pay attention to detail to ensure accuracy of all boxes packed
  • Follow all safety rules including food handling safety and specific rules related to Covid response
  • Perform other duties as assigned.

Qualifications:

  • High school diploma or general education degree (GED)
  • Ability to work well with diverse groups of people
  • Ability to move or lift 75 – 100 pounds and stand for majority of 8 hour shift
  • Work schedule flexibility

Disclaimer: The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all responsibilities, duties, and qualifications required of employees assigned to this job.

How to Apply:  Go to https://recruiting.paylocity.com/recruiting/jobs/All/65e34b7d-06f6-4b43-89d5-221e6eedb5fe/Greater-Pittsburgh-Community-Food-Bank click apply, create a login, fill out our online application and attach resume and cover letter.

Controller

VISION: We envision a Pittsburgh with healthy neighborhoods that are thriving, resilient, and livable for all.

MISSION: Neighborhood Allies works to support the people, organizations and partnerships committed to creating and maintaining healthy neighborhoods.

Position: Controller
Status: Full-time
Reports to: President

Neighborhood Allies’ Controller is a key member of the management team who brings a strategic, farsighted financial management perspective to the organization’s plans for significant growth. The Controller reports to the President/CEO and is a Senior Leadership Team member who acts as the head of accounting and oversees the preparation of financial reports, such as balance sheets and income statements. In addition to preparing reports, the Controller’s responsibilities include daily, weekly, and monthly transactional entries, month-end close out, preparation of financial statements, monitoring internal controls, and leading in the budgeting process.

The Controller will have leadership responsibility for planning, implementing, managing, and controlling all financial related activities. The Controller is responsible for all accounting, banking, payroll, budget, internal control, tax, audit and financial risk management.

The Controller understands and applies key financial information in the development of strategy, allocation of resources, capital expenditures, and overall enterprise decision-making. The position effectively allocates resources through the development and analysis of income and expense budgets, and is able to analyze the numbers associated with financial statements.

In addition, the Controller has oversight of the day-to-day management of the general ledger/finance system, which includes managing desired modifications to the existing system and developing policies and procedures related to management of the system.

Key Responsibilities Include:

  • Provide management and oversight of all accounting activities related to the organization’s general accounting, funder and investor reporting, grant payments, and special project functions.
  • Facilitate all daily, weekly and monthly transaction entries, month-end reconciliations, and preparation of all financial statements.
  • Create and maintain effective reporting and analysis tools to allow for more informed and strategic decision making, including functional dashboards and scorecards for executive level users.
  • Assist the President and COO in the development and management of key financial ratios including Financial Key Performance Indicators (KPIs), Operational KPIs, and Organizational KPIs.
  • Serves as primary interface with auditors and the accountants in support of the organization’s audited financial statements. Supervise preparation of schedules necessary for audit test work and footnotes for financial statements.
  • Partner with Information Technology to support and manage system integrations across all financial applications and ensure appropriate documentation of process flows for internal control purposes.
  • Coordinate and oversee the preparation of tax regulatory filings for all entities which typically include both Form 990 and the Bureau of Charitable Organizations renewal application for the required states and others as needed.
  • Assist in the development and maintenance of accounting policies/standards and procedures.
  • Oversee all Community Development Block Grant (CDBG) Management, Section 4 Grants Management and/or State and Federal Management, including: Time Reporting, Billing, and Reconciliation.
  • Produce internal and external financial reports and analysis.
  • Manage and lead Finance Committee Meetings, routinely supporting the committee throughout the year.
  • Oversee and drive the Budgeting Process. Work with Management & Finance Committee to prepare an Operating Budget to be approved by the Board of Directors.

Qualifications:

  • Eight or more years’ experience in progressively responsible financial leadership roles managing business operations (including strategic and tactical planning), compliance, risk management, quality control, organizational development/human resources and other general management functions. Experience working in a banking environment or real estate management a plus. Non-Profit Accounting Experience a plus as well.
  • Knowledge of QuickBooks On-Line a plus.
  • Bachelor’s degree in Accounting from an accredited college or university. MBA, a plus.
  • CPA license a plus, with high degree of proficiency in Microsoft Office Suite.
  • Possess excellent working knowledge of applicable nonprofit accounting, audits, and financial statement principles.
  • Possess working knowledge of applicable FASB Standards and Federal taxation for not-for-profit entities.
  • Possess strong analytical and problem-solving skills.
  • Possess ability to prioritize work and meet deadlines.
  • Ability to exercise sound judgment and initiative in solving problems.
  • Possess team player management attitude.

Salary:

Neighborhood Allies offers a competitive salary and excellent benefits.

To Apply:

Please send cover letter, resume and salary requirements to:

Neighborhood Allies
429 Fourth Avenue, Suite 1900
Pittsburgh, PA 15219
info@neighborhoodallies.org

No phone calls please. Position will remain open until December 31, 2020 or until filled.

NEIGHBORHOOD ALLIES IS AN EQUAL OPPORTUNITY EMPLOYER COMMITTED TO DIVERSITY AND INCLUSION.