Data Coordinator

Job Title: Data Coordinator
Reports To: Sr. Manager, Data Analytics
Job Type: Full-time
Salary: $26,000 – $35,000 ($12.50 – $16.82/hour)


Homewood Children’s Village is focused on creating a pathway for children to obtain a solid education; physical, social, emotional health; strong families; and good post-secondary opportunities. The mission of the Homewood Children’s Village is to improve the lives of Homewood’s children and to simultaneously reweave the fabric of the community in which they live.

The Data Coordinator works directly with the Sr. Manager, Data Analytics to ensure that all of the organization’s data, forms, enrollments, etc. are entered into the respective systems. The Data Coordinator is responsible for the process of retrieving data sheets from the schools and entering these data into HCV’s data system. This role offers a flexible schedule for someone with strong time-management skills.

About the Office of Research & Evaluation (ORE):

The Office of Research and Evaluation (ORE) team tracks and analyzes the impacts of HCV’s core services, the effectiveness of HCV’s organizational infrastructure, and the performance of HCV’s partnerships. The results of these analyses are looped back into program design and development, allowing for continual growth.

The mission of the Office of Research and Evaluation (ORE) is to promote effective programs, systems, and policy recommendations that address dynamic challenges, internally and in the Pittsburgh community, through analytic program design and evaluation, relevant and community-based research, and innovative thinking and synthesis.


  • Retrieves files from internal and external sites, determines if data are complete, assigns files to proper folder, follows naming conventions, submits data warehouse requests, converts data to preferred formats, and checks correctness and completeness of data per procedure.
  • Ensures that data received are complete and ready to enter.
  • While following existing procedures and training guidelines, continually update assigned data to ensure Homewood Children’s Village has the freshest and most accurate data in the industry. This includes reviewing raw data, comparing to existing data, set-up conversions, filters, edits, translations, validations, standardizations and all QC steps.

Essential Knowledge, Skills, & Abilities:

  • Associate degree or higher, or be a student in good standing in his/her current academic program
  • Eager to learn new technology skills and functions.
  • Must work-well with others in virtual environments and in-person environments.
  • Energetic, organized, and professional.
  • Must have a demonstrated record of achieving goals.
  • Attention to detail, organizational skills, and demonstrated ability to follow up and follow through.
  • Ability to work independently in a growing, changing, fast paced environment.
  • Ability to successfully multitask and prioritize with demonstrated success finding solutions in complex contexts
  • Excellent verbal communication skills with a variety of stakeholders.
  • Skilled with Microsoft Office Suite software.
  • A genuine interest in or appreciation for the mission of HCV.
  • Able to quickly establish credibility among colleagues and assertively and effectively work with appropriate channels on follow-up.
  • Act 33/34 clearances required.

Application Process:

Program Associate

Job Title: Program Associate

Reports to: Program Officer

Position Type: Part-time/Non-Exempt

POSITION SUMMARY:   The Program Associate is responsible for the administration of an important piece of our grantmaking in close collaboration with the Program Officer, other Foundation staff, and our grantees. Perform a high level of administrative duties requiring initiative, judgment, confidentiality, and the ability to discern and positively influence sensitive community, organizational and interpersonal situations.  Incumbent must have a professional demeanor, the ability to set and change priorities as needed and interact effectively with boards, committees, community groups, and outside vendors.


Administrative Operations

  • Conducts research to advance program development
  • Ensure the timely submission of grantee reports, expense reports, project deliverables
  • Participate in meetings with external audiences to produce collaborative work products by drafting agendas, preparing supporting materials, taking notes, and contributing to discussions
  • Organize and coordinate meetings logistics for both internal and external participants, including staff travel to conferences, convenings, and grantee sites, including travel for executives/trustees
  • Proactively research, develop, and edit content for correspondence, reports, and memos
  • Assists in identifying resources or organizations able to offer training and/or technical expertise to grantees
  • Conducts research, monitors, and evaluates learning practices, as needed
  • Support the use and maintenance of Foundant Grant Lifestyle Manager (GLM)
  • Provide basic technical support to GLM users at all stages and offer basic guidance to applicants about programs, requirements, and other questions

Organizational Partnering & Initiatives

  • Exhibit and maintain trust-based and productive relationships with a wide range of organizations and individuals, including grantees, re-granters, funding partners, and foundation employees
  • Coordinate regularly with international advisors & partners to meet program needs
  • Collaborate with team members in ongoing learning and process improvement, incorporating external and internal feedback to constantly improve how we do our work
  • Participate in and/or lead cross-foundation initiatives, as appropriate, to achieve foundation goals
  • Pursue ongoing professional development opportunities and participate in Foundation-wide training sessions
  • Assist with planning, scheduling, coordinating, and implementing Strengthening Black Families (SBF) events, activities, and meetings

Grants Management & Grantee Support

  • Connect with grantees and community groups to stay informed of events, activities, and developments in local communities (i.e., track inquiries/responses, coordinate logistics for external partners, provide technical assistance, etc.)
  • Build strong relationships with grantees to support the creation, review, and submission of grant proposals and required information, following Foundation guidelines, processes, and requirements, and working collaboratively to resolve issues as they arise
  • Helps to curate and grow an online communications platform for grantees
  • Process grants through their full lifecycle, including creating, maintaining, and updating electronic grant files according to Foundation legal and financial requirements
  • Assists the Program Officer with providing feedback to grantees on their learning plans and performance milestones
  • Facilitate the development and management of strategy grant & operations budgets; track expenses and work with staff to ensure attendees are reimbursed in a timely fashion
  • Assists in assembling, measuring, and evaluating the impact of POISE Foundation programs and prepare reports and datasets
  • Using the Foundant GLM platform, monitor and continually improve the grant process, including the application process, proposal review, award notifications, and reporting
  • Learn and understand the climate strategies to inform work with grantees; support and participate in strategy refinement and monitoring, evaluation, & learning as needed
  • Maintain accurate records of grantees and prospective grantees across multiple platforms
  • Coordinates convenings and training opportunities for grantees
  • Engage in special projects and other tasks as assigned


  • A minimum of 3 years of related operations and administration experience required.
  • A college degree or equivalent education is highly desired.


  • Experience in grants lifecycle administration and compliance for varying types of grants and grantees is preferred
  • Strong operations, administration, and project coordination skills and experience, including the ability to plan and implement projects both independently and with colleagues
  • A track record of being able to meet tight, sometimes simultaneous, deadlines with a keen ability to prioritize, adapt to changing needs, and partner with others to meet common goals
  • Excellent detail orientation and accurate data entry while considering how those details impact the bigger picture
  • Good writing, analytical and problem‐solving skills.
  • Excellent interpersonal skills and phone skills.
  • Knowledge of principles and practices of organization, planning, records management, and general administration.
  • Able to follow instructions, including adherence to all policies, standards, and behaviors consistent with employees of POISE Foundation.
  • Proficiency in Microsoft Office products (Outlook, Word, Excel, and PowerPoint) and a willingness to learn and become proficient with systems; advanced MS Word and Excel skills including mail-merge, ability to create spreadsheet databases, and use of advanced MS features and functions is preferred.
  • Advanced Google suite skills include G-Mail, Google Search, and Google Docs.
  • Aptitude to learn new skills, including the Foundation’s web-based data management systems.
  • Ability to operate standard office equipment, including but not limited to the following: computer, business phone system, calculator, and print/copy work center.


  • Temporary remote work due to COVID
  • Typical office environment.
  • Minimum travel required.


Board Member

Since 1991, Friends of the Riverfront has worked to protect and restore the riverfront in the Pittsburgh region through trail development and stewardship after decades of legacy pollution. The Three Rivers Heritage Trail now encompasses nearly 33 miles of urban and suburban riverfront trails along both banks of the Allegheny, Monongahela, and Ohio rivers. Through broad and diverse collaborations, we continue to work towards and promote environmental restoration, economic vitality, and public health benefits for Allegheny County and Southwestern Pennsylvania.

Friends of the Riverfront’s mission is to expand, connect and enhance the Three Rivers Heritage Trail and Water Trail systems along our three rivers. We engage and provide trail development assistance to river communities, supporting greater connectivity to the rivers and communities, while being a catalyst for economic growth.  We also manage a robust trail stewardship program that works year-round to ensure that our trails and riverfronts are clean and safe for trail users.

Friends of the Riverfront is seeking candidates for the Board of Directors that will advocate and help advance the mission of this great organization.  Board members serve three-year terms and are charged with the overall governance and oversight of the organization. We recognize that Board Members are a valuable volunteer asset to the organization each bringing unique talents and skillsets.

Currently, the board is seeking individuals with expertise in law, development, and fundraising, but we are open to many other skillsets and perspectives. Friends of the Riverfront does not discriminate on the basis of race, creed, ancestry, marital status, gender, sexual orientation, age, physical disability, veteran’s status, political service or affiliation, color, religion, or national origin. Individuals with diverse backgrounds and experiences are encouraged to apply.

To express interest as a candidate or enquire further, please contact Executive Director, Kelsey Ripper, at or 412.488.0212.

Board of Directors

January 2021 -December 2023 Term Board of Directors Position Description

Assemble, a nonprofit dedicated to fostering learning and creativity is searching for committed and enthusiastic individuals to join its Board of Directors. Ambassadors of Assemble,  Board Members provide leadership in the oversight and execution of Assemble’s strategic plan in a volunteer, yet purposeful, capacity. It is important that they share Assemble’s vision for arts, STEAM education, the Maker movement, and community outreach.  Board candidates should be ready to work collaboratively as part of a working Board while striving to become a governing Board. Board Members are required to participate in at least one committee, each of which meets on a monthly basis or as needed.

Vision:  Assemble envisions neighborhoods of empowered, diverse people who create, connect, learn, and transform together.

Mission:  We build confidence through making by uniting communities of artists, technologies, makers, and learners.

Assemble’s Board Members serve 3-year terms and are eligible for reappointment for additional 1-year terms for a total of 6 years.  Board meetings are held 6 times a year on the odd-numbered months. Board Members are required to attend — either in-person or virtually — all 6 of the Board meetings and the Board Retreat in addition to the committee meetings. Board Members are expected to consider Assemble to be a philanthropic priority and to make annual gifts that reflect that priority.

Special consideration will be given to candidates who possess any of the following qualifications:

  • Dedication towards Diversity, Equity, Accessibility, Inclusion, and Justice practices
  • Identifying as BIPOC, LGBTIQIA+, or as an intersectional person of oppressed identities
  • Experience or skills in one or more:
  • Legal expertise for nonprofit organizations
  • Event planning, donor fundraising, and grant-writing
  • Human resources management and procedures
  • Non-profit accounting, finance, and experience setting up an endowment fund
  • Operations, policy development, and public health expertise
  • Strategic communications  and marketing Experience
  • Leadership for strategic planning for growth and succession experience
  • Education management experience
  • Interest in taking a lead in event planning for fundraising and an ability to host creative fund- and friend-raiser events
  • Interest and ability to build Assemble’s family of supporters, fans, and participants
  • Connections to the Garfield/Friendship/Bloomfield community as a resident or via allied organizations
  • Connections to the Technology, Art, and Creative Industries and connections for corporate support

IIf you have questions regarding a position or the commitment involved, please contact Brett Fulesday, Board President, at  If you are interested in joining Assemble’s Board of Directors or a committee, please send an email of interest and a resume to  No phone calls, please.  If you are interested in learning more about Assemble, please join us for a Virtual meet and mix event on Wednesday Oct 21 at 6pm. RSVP here:

Board Member

The Little Fox – Toby’s Foundation is a 501(c)(3), established in 2017, in memory of Tobias “Toby” Stern, who died in 2016 from Sudden Infant Death Syndrome (SIDS). Toby was 12 weeks and 5 days old.

The mission of The Little Fox is to educate on SIDS and Safe Sleep Practices for families preparing to welcome a new infant. Our non-profit donates Owlet Smart Sock monitors to families, through an application process, across the U.S. These devices DO NOT prevent SIDS, however they provide peace of mind to new parents, knowing their infant is being monitored while they are asleep.

The Little Fox – Toby’s Foundation is currently looking for additional board members as we prepare for 2021. Our non-profit has grown over the past 18 months and we are receiving requests to support more families across the United States. We are also looking to create strategic partnerships with organizations in Western PA and beyond that can help support families who have experience the death of an infant (under the age of 12 months), as well as those who welcome another baby, following a death.

To develop organizational capacity to not only meet the growing need for services, but to work towards ending SIDS in the United States, Toby’s Foundation is looking to grow our Board of Directors. We are looking for individuals who can connect to our mission and may have previous experience volunteering for other non-profits in the Pittsburgh region and/or have previously served on a non-profit board.

Board Member Expectations

Time Commitment

  • Attend Quarterly Meetings + actively participate in annual goals and growth opportunities
  • Promote annual fundraising events
  • Participate in 2 (or more) community events by annually (currently on hold due to volunteering restrictions in place because of the COVID 19 pandemic)
  • Participate in the Random Acts of Kindness Campaign annually in August
  • Participate in the Infant and Pregnancy Loss Awareness Events annually in October
  • Attend and actively participate at Toby’s Foundation events
  • Be willing to share personal and professional networks for purposes of sponsorship, donors, and families that may benefit from the support of The Little Fox – Toby’s Foundation


  • Create an actively engaged network of professionals to support the mission of Toby’s Foundation mission and vision
  • Increase awareness of SIDS and Safe Sleep Practices
  • Host fund/friend raising events that will capture the interest of younger demographic
  • Increase Social Media presence (Facebook/Twitter/Instagram/LinkedIn)
  • Steward long term relationship with donors with engagement and offering more exposure to the tri-state area (PA, OH, WV)

Interested candidates should send a cover letter and professional resume to

Any questions regarding the Board of Directors, email Katie Stern at

For more information on The Little Fox – Toby’s Foundation, please visit

Pittsburgh Promise Coach

Job Purpose:

The Promise Coach promotes post-secondary access and degree attainment by serving as a mentor, resource, liaison and advocate to PPS students (grades 9-12) and Promise Scholars (post-secondary students). Promise Coaches will provide in-school college and career exploration assistance to students in grades 9-12. For Promise Scholars, Coaches will provide both remote and in-person coaching to ensure Scholars successfully transition to and through their post-secondary education.


Equip students to identify their skills and interests

  • Pro-actively reach out to assigned students and Scholars to build trusting relationships
  • Ensure the Promise Resource Center provides an inclusive environment and meaningful college and career resources to all students
  • Encourage students and Scholars to take advantage of and help them to interpret/understand strength-based assessment tools and career aptitude resources
  • Work with PPS staff to ensure students’ records fully and accurately reflect their strengths, community service, work experiences, and interests

Help students to understand their career options and pathway/ Navigate the marketplace and its opportunities

  • Coordinate and/or deliver career awareness, exposure and preparation programs and speakers
  • Coach students to connect career options, and the required post-secondary pathways, with their strengths, interests, and marketplace opportunities
  • Ensure Promise Scholars take advantage of on-campus career resources and alumni networks

Prepare students to utilize their available financial, academic, and psycho-social resources

  • Help PPS students and Promise Scholars resolve general obstacles to post-secondary and career success that come up throughout the school year by coaching them on self-advocacy and resourcefulness skills
  • Facilitate post-secondary access to high school students through individual and group conversations, workshops, and presentations:
    • Comprehensive post-secondary application timeline
    • Application assistance (including personal statements, essays, resume)
    • Campus visits and admissions interviews
    • FAFSA/PHEAA submission
    • Promise portal access and use
    • Scholarship assistance
    • Financial aid applications and interpreting award packages
    • Post-secondary decision-making, enrollment processes, and campus arrival
  • Ensure Promise Scholars connect with and enroll in on-campus academic and socio-emotional support services
    • First year experience and transition supports
    • Tutoring, writing center, and related academic supports
    • Positive peer and social connections

Empower students to realize the urgency of making good choices

  • Raise students’ awareness of, participation in, and ongoing eligibility for The Pittsburgh Promise scholarship
  • Facilitate and promote positive college and career connections with near-peer and adult role models through community partnerships including volunteerism, mentoring, and outside speakers
  • Monitor and guide Promise Scholars’ post-secondary progress to degree attainment with and through campus-based resources


  • Complete any other duties or responsibilities assigned by the Director of College and Career Success


  • Bachelor’s degree preferred- experience in lieu of degree will be considered
  • Experience developing trusting relationship with under-represented populations, particularly high school students and young adults; experience in post-secondary access and success programming a plus
  • Proven ability to work successfully with diverse populations and demonstrated commitment to promote and enhance diversity, equity and inclusion.
  • Demonstrated ability to build strong working relationships with internal and external partners, and to meaningfully interact with diverse populations including staff, students, civic and business leaders, community partners, and funders
  • Proven record-keeping and organizational skills;
  • Excellent writing, editing, and speaking skills
  • Proactive problem-solver who demonstrates initiative and ability to self-manage work individually and as part of a team
  • Ability to multi-task and operate in a professional manner, including proper attire, ethical behavior, and maintaining strict confidentiality with student/family information
  • Demonstrated commitment to The Pittsburgh Promise’s vision, mission, and core values
  • A sense of humor, tolerance for change, and a demonstrated ability to create a positive, inclusive culture and sense of empowerment for students/families
  • Proficient in Microsoft Office suite tools
  • Ability to make a minimum two-year commitment
  • Must pass appropriate clearances (criminal record and child abuse)
  • Must be a U.S. citizen or permanent resident

To Apply:

Interested candidates should submit resume and cover letter to Please identify if you are a Promise Alumni.

No phone calls please.


Partner Network Excellence Academy Educator (Technology Training & Technical Assistance)

As a member of the Partner Excellence Academy team, the educator will concentrate on providing technology training and technical assistance to the Food Bank’s partner network.  The educator will execute an implementation plan that will enable food pantries and partners in the Food Bank’s network to utilize the Link2Feed service insight system.  The educator will facilitate the transition to Salesforce as a platform for compliance tracking and data storage and support the compliance team by designing and implementing training that will enable agencies to ensure compliance with the Food Bank’s standards, policies and procedures.  The educator will provide technical support, advice, and assistance to network partners to ensure successful and sustained adaptation to software and systems utilized by the Food Bank.

Key Responsibilities:

  • Link2Feed Implementation and Management
  • Continue and adjust the current implementation plan so that it aligns with our strategic goals.
  • Coordinate data transfers from other client record management systems.
  • Update and distribute training materials to food pantries and PDO network.
  • Support and encourage pantries, and other partners as needed, as they transition to Link2Feed, ensuring a smooth process.
  • Conduct remote and in-person trainings for Link2Feed. Work with pantries and partners to get comfortable with remote training.
  • Schedule and conduct training sessions with food pantries and PDO network.
  • Develop and administer surveys through the Link2Feed software, when applicable.
  • Track and evaluate service trends.
  • Identify opportunities for pantries to purchase internet affordably.

Salesforce Implementation and Management

  • Coordinate implementation of electronic monitoring and compliance tracking into Salesforce for statistics, food safety, membership renewal and special projects as needed (i.e. annual KDKA gift cards).
  • Collaborate with the IT and PMO team to refine the agency-facing portal.
  • Conduct internal training for Food Bank staff on Salesforce.

Training Development and Evaluation

  • Evaluate and improve current training including food safety and civil rights.
  • Collaborate with compliance coordinators to identify, design and implement new training opportunities that will strengthen the technology skills of network partners.
  • Incorporate trainings into the Partner Network Excellence Academy and evaluate opportunities for additional access, such as webinars.
  • Collaborate with Partner Network Excellence Academy team to develop trainings that feed into the larger curriculum goals and structure.
  • Collaborate with Manager of Partner Network Excellence on an evaluation tool for determining the effectiveness of current training process, especially with regard to remote training.
  • Identify new distance learning tools and methods and make recommendations to the team about their possible use.

Technical Assistance

  • Respond to partner network inquiries and assist in troubleshooting and resolving challenges.
  • Work with the IT and PMO team to resolve technical issues related to equipment and software programs.
  • Maintain a working log that documents technical assistance provided to partners.

General Support

  • Gather and disseminate network statistics and agency performance reports.
  • Support core functions of team as needed.
  •  Maintain positive rapport with team members, colleagues and partners.
  • Provide support to Compassion Corner, emergency food assistance to individuals, as needed and directed by the Manager or Director.
  • Provide content for Network News, a quarterly newsletter for Food Bank members and partners.
  • Respect the geographic and cultural diversity of network members and their participants by becoming familiar with customs and behaviors in various locations.
  • Promote practices that support diversity, inclusion, and cultural competence.
  • Perform other duties as assigned by management.


  • Salesforce experience strongly preferred.
  • Bachelor’s Degree or equivalent experience in a related field.
  • A minimum of three years of programmatic and training experience in a related field.
  • Demonstrated analytical and problem-solving skills resulting in positive outcomes.
  • Ability to work strategically, collaboratively, and effectively with staff members required. Possess an attitude of and appreciation for collaboration.
  • High quality customer service skills with an ability to exhibit objectivity, calmness and helpfulness especially in stressful situations.
  • Excellent written and verbal communication skills, to include professional letter-writing and report preparation. Ability to make presentations and develop and deliver information to a variety of audiences in a variety of ways. Strong interpersonal skills with the ability to effectively communicate complex information in an appropriate manner.
  • Ability, experience and willingness to work with diverse populations.
  • Possess attention to detail and follow through on tasks. Demonstrated organization and time-management skills. Proven ability to multi-task, prioritize workload and meet goals.
  • Prior experience and proficiency in Microsoft Office, including Word, Excel and PowerPoint.
  • Willingness to travel and work evenings and weekends as required.

Certificates: Act 33 & 34 Clearances

Disclaimer: The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all responsibilities, duties, and qualifications required of employees assigned to this job.

How to Apply:  Go to click apply, create a login, fill out our online application and attach resume and cover letter.

Research & Data Analyst

Organizational Information

The Jefferson Regional Foundation (JRF) is a place-based grantmaker focused on the health and vitality of the South Hills and lower Mon Valley “Jefferson” communities which wrap around the Rt. 51 corridor south of Pittsburgh PA.  The Foundation was funded by Highmark Health in March of 2013 to engage in community grantmaking, education and outreach as part of the affiliation agreement for Jefferson Hospital to join the Allegheny Health Network. To date, the Foundation has provided over $13 million in grants in its priority areas of health access and prevention, child and family outcomes and strengthening populations and communities to dozens of nonprofit and civic organizations serving the Jefferson area.

Taking its charge from the community to lead by convening, capacity-building, and serving as an information resource, the Foundation has developed a commitment to extend its impact through high-quality, valued community initiatives.   The Foundation has dedicated resources to a range of responsive initiatives which include convening organizations through the annual Jefferson Forum, hosting and staffing the 96 member Jefferson Community Collaborative, sponsoring trainings and leadership cohorts, publishing a community resource guide and community profiles, and engaging and connecting over 1,000 residents and local employees through a series of tabletop community conversations called Around the Table South.  Other recent initiatives include promotion of 2020 Census participation in local communities and responding to the impacts of COVID-19. Visit for more information.

Talent Inclusivity Vision

JRF believes a focus on diversity brings strength to individual organizations and to the community at-large. The Foundation seeks to recruit candidates for employment and for volunteer service who represent the diversity of our communities. All qualified applicants will receive consideration for employment without regard to race, gender, age, religion, sexual orientation, disability, national origin, citizenship status, and any other legally protected category. The Foundation will make hiring, and other employment decisions, in compliance with all equal opportunity laws. 

Position Summary

This new full-time position is designed to help the Foundation fulfill its mission to support health and wellness in the communities of the South Hills and Mon Valley area through grantmaking, convening and information sharing.  Major responsibilities include researching issues or initiatives to guide best practices or strategy, serving as a knowledge manager in collecting, synthesizing, and sharing information resources, preparing reports and presentations, and managing the grant awards and reports process. This role reports to the Director of Grantmaking and Strategy.


  • Collect, synthesize, and analyze data from a variety of sources to inform grant making strategy and community engagement.
  • Research topics and issues as needed for Foundation’s strategic initiatives and prepare summaries, briefs, and presentations. *
  • Identify grant making best practices for consideration and adoption. *
  • Manage an efficient grant awards process, assuring compliance with policies, legal and audit requirements. This includes managing documents, files, award agreements, the payment process, and any related correspondence.  *
  • Prepare grant-related reports and documents for internal review, Board meetings, the website or other distributions as needed. Provide updated information for the CRM system. Assist and support major Foundation events and activities as directed. *
  • Maintain the grantee reporting process which includes monitoring and updating deadlines, preparing correspondence, and preparing draft report summaries. *
  • Schedule meetings to facilitate the grant awards and reporting process, data management or related activities and provide support including preparation of documents, reports, and follow-up activities. *
  • Oversee effective maintenance and use of grantmaking portal for grant applications, proposal submissions, and management of grant awards and grantee reporting. *
  • Offer assistance to grantees on the technical aspects of the submission, grants and reporting process, including use of the grants portal. *
  • Managing relationships with and work of contractors such as the grantmaking software vendor and contracts for data compilation/analysis.
  • Perform and assist with other duties as assigned.
  • Employ creativity and flexibility to serve the mission of the Foundation.
  • Participate in and implement new skills through professional education.
  • Maintain confidentiality and privacy of information related to job role. *

* denotes essential job functions

Knowledge, Skills and Abilities

  • Educational background that includes a degree and/or experience with research, data analysis, and information management.
  • Previous experience with data collection, analysis and qualitative/quantitative reporting.
  • Knowledge of the nonprofit sector and commitment to community.
  • Past success working collaboratively with a team and community partners.
  • A successful track record with learning and utilizing CRM systems, Excel, spreadsheets, and various platforms.
  • Strong knowledge of office organizational systems: computer systems, filing, databases, phone use, meeting organization and implementation
  • Adept at social media and online marketing.
  • Demonstrated success in contributing to a diverse, inclusive, positive, and respectful workplace environment.
  • Experience and confidence with public speaking before a wide range of professionals and community audiences.
  • Demonstrated ability to adhere to deadlines, manage time and juggle multiple projects.

Performance Objectives

In the near term, the new Manager will be expected to deliver outstanding outcomes, including addressing the following in the first 6-12 months:

  • Develop competency in use of grants database, including report preparation.
  • Prepare a full set of progress report summaries.
  • Complete at least one data-based report and presentation.
  • Build respect and confidence with those inside and outside the Foundation who are involved in our work.

Throughout employment it will be important to get along well and collaborate with others inside and outside the organization, to monitor the database and grant submission and compliance process, as well as to effectively assess the needs of the Foundation and grantees to meet the Foundations’ goals and mission.


This position offers a competitive starting salary, in the range of $48,000 – $53,000 commensurate with previous experience and demonstrated skills. JRF provides a substantial package of employee benefits.

Physical & Logistical Demands

  • Standard office work,
  • Capability to travel, as needed, to meet with grantees, community representatives, and others related to the Foundation’s activities,
  • Capability to work from home as needed/directed, including a personal computer, internet access, and other equipment/technology associated with working from home (support may be provided by the Foundation), such as in light of pandemic concerns and/or Foundation circumstances and directions.

Flexibility is important in recognizing and adjusting to the Foundations needs as they or the circumstances in the community change. For example, this job is arising during the COVID-19 pandemic, which may result in various changes over time in how this job and the Foundation operates, such as working remotely from home as determined from time to time by the Foundation.

To Apply:   Please prepare a relevant cover letter and full resume attached to an email with the heading:  Grants Manager Position.  Send email to:

Deadline date:   September 4, 2020

Please understand we cannot accept phone calls regarding the position; however, all applications will be acknowledged as received.

Development Manager

Organizational Overview

Communities in Schools of Pittsburgh-Allegheny County (CISPAC) was founded in 1985. CISPAC’s mission is to surround students with a community of support empowering them to achieve in school and succeed in life. We deploy evidence-based interventions to help achieve school-wide and student goals through expert consultation and on-site implementation.

With annual revenue of over $1 million, we offer a range of strategic solutions to harness the power of schools, students, families and the greater community to align decision making with student success as the primary focus.  CISPAC’s work is rooted in building strong relationships with all stakeholders and is deployed using trauma-informed practices.  We meet people where they are and work collaboratively to bring about positive systemic change to enhance school capacity and ignite student success.

Position Overview

The Development Manager reports to the Director for Strategic Resources and provides leadership and assistance in managing CISPAC’s development programs and activities that include an emphasis on individual, corporate, and philanthropic giving. This position will assist, lead, support, and partner with the communications and marketing team, Development staff, Senior leadership team and Board Committees in establishing, executing, and evaluating the goals and strategies for all fundraising and volunteer campaigns to maximize prospective and donor engagement.

The ideal candidate will have a strong commitment to social change through community empowerment. They will commit to strengthening the sustainability of the organization while demonstrating integrity, credibility, and a commitment to and passion for CISPAC’s mission. Additionally, this candidate will possess strong interpersonal skills, collaborative and demonstrated self-motivation.

Role and Responsibilities

  • Provide leadership to and assist the Director of Strategic Resources and Communications Manager in administering CISPAC’s strategy for fundraising, marketing, and public relations
  • Lead the identification, cultivation, solicitation, and stewardship of individual and corporate donors and prospects through campaigns, appeals, events, in-person asks, planned giving, and other vehicles
  • Design, lead, execute, manage, and evaluate fundraising campaigns and events
  • Aid in the development of appropriate marketing and public relations tools for fundraising and community relations, including website content for donors
  • Perform research on individual donors, foundations, corporations and other sources to evaluate foundation grants and strengthen cultivation efforts
  • Work with other staff and board members to create, implement, and evaluate a comprehensive development plan
  • Support the refinement of CISPAC’s development filing and tracking systems that support fundraising projects, operational execution, and database management.
  • Responsible for benchmarking, fundraising analysis, and reporting
  • Assist the Director of Strategic Resources in preparing letters of interest, proposals, and grants for private, corporate, and government grants
  • Primary custodian for development recordkeeping both paper and electronic which includes tracking and acknowledging donor gift(s)
  • Aid in the coordination of and actively participate in promoting CISPAC’s mission and visibility in the greater Pittsburgh region
  • Prioritize projects to keep multiple projects moving in a timely manner, meet deadlines and manage supplemental material required for proposal
  • Comply with all grant reporting as required by government, foundation, corporate donors
  • Participate in required trainings as well as team and all staff meetings
  • Develop metrics based on outcomes and project deliverables in all phases of the position
  • Participate in up to 40 hours annually of professional development opportunities relevant to position
  • Perform other duties as assigned

Qualifications, Skills, and Abilities

Along with a passion for strengthening our community, particularly through education initiatives that support at-risk youth from diverse populations, the successful candidate will:

  • Bachelor’s liberal arts or business degree
  • Minimum of 2 – 3 years in nonprofit fundraising
  • Possess a minimum of 2 – 3 years of experience as a grant writer with good success
  • Proven history of raising a minimum of $100,000 – $250,000 per year through individual, corporate, and/or foundation giving
  • Experience designing fundraising campaigns and events
  • Background in nurturing and closing individual and corporate gifts
  • Experience in identifying, cultivating, and developing new donors
  • Proven ability to analyze funder data or program metrics
  • Execute and effectively manage database management systems for donations and gifts
  • Experience preparing management reports to track and analyze fundraising strategies and results
  • Highly energetic professional with a track record of building internal and external relationships, closing/raising gifts, and developing donor communications.
  • Must have a valid PA driver’s license and reliable transportation

Additionally, the successful candidate will exhibit the following skills and abilities:

  • Proven detail orientation
  • Excellent verbal and written communication skills
  • Effective time management skills
  • Knowledge of fundraising techniques and strategies
  • Proficient in MS Office 365
  • Able to perform both basic and advanced database management functions.
  • Able to manage self, processes, deadlines, and budgets.
  • Able to maintain discretion and confidentiality
  • Experience with fundraising and/or donor software is a plus
  • Demonstrated proficiency in attracting new and diverse donors and friends to CISPAC
  • Leading/modeling inclusive voices in the performance of duties


  • The Development Manager is an exempt position.
  • Starting annual salary $50,000 – $52,500, plus benefits.
  • Employee health benefits include short and long-term disability and retirement savings.

The position is expected to work at least 40 hours per week. Candidate must be open to work a flexible schedule, including some evenings and weekends.


Must be flexible working in a fast-paced, nonprofit environment.  This position works at the CISPAC administrative office: 3856 South Water Street Pittsburgh PA 15203 and onsite at schools and in the community. Must be willing to use a personal cell phone when working remotely.

To Apply:

Interested applicants should apply online via the following link:

Communications and Marketing Intern

Position Title: Communications and Marketing Intern

Reports to: Director of Communications

Start date/End Date: August/September 2020 – Fall and/or Winter Semesters

Position Status: Temporary, Part-Time, Non-Exempt

About The Pittsburgh Foundation

Established in 1945, The Pittsburgh Foundation is one of the nation’s oldest community foundations and is the 15th largest of more than 750 community foundations across the United States. As a community foundation, our resources comprise endowment funds established by individuals, businesses and organizations with a passion for charitable giving and a deep commitment to the Pittsburgh community. The Foundation has approximately 2,400 individual charitable funds and, together with its supporting organizations, assets of more than $1.3 billion. Grantmaking from the funds benefits a broad spectrum of community life within Pittsburgh and beyond with more than 2,000 grantees receiving funding annually. The Foundation typically awards grants of more than $40 million each year. Grantmaking from the Foundation’s discretionary funds leverages a broad range of resources and enables the Foundation to be an important change agent for the region. Approximately 85% of all grant-making dollars stay within the Pittsburgh region.

Position Summary:

The Communications & Marketing Intern will provide administrative and project support services to the Communications team. The ideal candidate will be an undergraduate student majoring in journalism, creative nonfiction or other writing field with ties to Pittsburgh and an interest in the nonprofit sector. S/he will recognize how a good story has the potential to motivate people and communities to action.

The intern must work 12-15 hours per week within our 9 a.m. to 5 p.m., Monday through Friday schedule. Remote work is available as an option.

Essential Duties and Responsibilities:

  • Research and write stories for flagship publications including our website, newsletters and report to the community.
  • Assist in writing press releases and developing/updating targeted media contact lists.
    Write and schedule social media posts that promote original content of the Foundation, the good work of our grantees and donors, and support our mission of fostering philanthropy.
  • Take an active role in tagging images in our digital photo archives.
  • Edit documents for compliance with The Associated Press Style Book.
  • Add to publication mailing lists to expand awareness of Foundation programs in our region.
  • Assist in updating website content. Tasks include, but are not limited to, writing and editing web text and adding SEO metatag language to increase search function on our site, adding image tags to photography on the site.
  • Assist as needed in the planning and managing special events in collaboration with the Development department.
  • Coordinate with outside vendors, including designers, printers and mailing houses.
  • Work independently and within a team on special, nonrecurring and ongoing projects.
  • Possess a healthy sense of humor, appreciation for ambiguity and love of group process.
  • Handle confidential information with sensitivity.
  • Prepare meeting materials and reports.
  • Other duties as assigned.

Key Skills and Experience:

  • Nonprofit experience preferred, preferably in a fast-paced organization.
  • Demonstrated ability to anticipate next steps, take initiative, exercise discretion and apply sound judgment.
  • Excellent writing, editing and proofreading skills.
  • A desire to learn and demonstrated ability to ask questions, follow approval protocols and resourcefulness to research and problem-solve.
  • Demonstrated ability to work well with diverse people and communities.
  • Excellent organizational skills with impeccable follow-up and attention to detail.
  • Proven ability to work successfully with diverse populations and demonstrated commitment to promote and enhance diversity, equity and inclusion.


  • Currently working toward an undergraduate or master’s degree in communications, journalism, nonprofit management or related field.
  • Must be able to provide at least three writing samples in the style of newspaper articles or magazine feature articles that demonstrate excellent and compelling writing and storytelling.
  • Experience in MS Office (Word, Excel, Outlook, PowerPoint and/or Mac equivalents) and social media programs.

To Apply:

This is a paid internship. Interested candidates should submit resume, cover letter and three writing samples to The deadline to apply is Aug. 31.