Board Member / Chair
Eco-Soap Bank is a fast-growing, nonprofit organization seeking board members who can provide governance, subject matter expertise, fundraising, and board management assistance. The organization innovatively employs women in developing countries to recycle leftover soap from factories which is redistributed to millions of children annually across 25 countries. The organization seeks visionary and hands-on board members who can help effectuate our 5-Year Strategic Plan linked here.
Board members are the fiduciaries who steer the organization towards a sustainable future by adopting sound, ethical, and legal governance and financial management policies and ensuring that the nonprofit has adequate resources to advance its mission.
- Determine the Organization's Mission and Purpose
- Select the Executive Director
- Provide Proper Financial Oversight
- Ensure Adequate Resources
- Define, Publish, Maintain, Update and Oversee Corporate Governance Rules
- Ensure Legal and Ethical Integrity and Maintain Accountability
- Ensure Effective Organizational Planning (Short- and Long-Term Strategic Plan)
- Recruit and Orient New Board Members and Assess Board Performance
- Enhance the Organization’s Public Standing
- Determine, Monitor, and Strengthen the Organization’s Programs and Services
- Support the Chief Executive and Assess his/her/their Performance
- Enhance the Organization’s Relationships with External Institutions, Governmental Bodies, and Donors
Eco-Soap Bank Specific
As a board, we should seek ways to maximize the effectiveness of the organization by assisting and advising in an expert capacity the executive director and staff. Support should take the form of either income enhancing (fundraising), expense diminishing (working), or strategic advising (actionable SME level advice or instruction).
- Duty of Care: The duty of care describes the level of competence that is expected of a board member and is commonly expressed as the duty of “care that an ordinarily prudent person would exercise in a like position and under similar circumstances.” This means that a board member owes the duty to exercise reasonable care when he or she makes a decision as a steward of the organization.
- Duty of Loyalty: The duty of loyalty is a standard of faithfulness; a board member must give undivided allegiance when making decisions affecting the organization. This means board members are mandated to avoid conflicts of interest. This also means that a board member can never use information obtained as a member for personal gain, but must act in the best interests of the organization.
- Duty of Obedience: The duty of obedience requires board members to be faithful to the organization’s mission. They are not permitted to act in a way that is inconsistent with the central goals of the organization. A basis for this rule lies in the public’s trust that the organization will manage donated funds to fulfill the organization’s mission. This duty also requires board members to obey the law and the organization’s internal rules and regulations.
All Board Member Requirements
- Effective 2022 all board members are mandated to make a personal annual contribution of at least $7,500.
- If contribution is in the form of a one-time lump sum payment, attempt to donate during a matching fundraising activity (typically in Q4 of the calendar year).
- The whole contribution can come from a third party such as a board cultivated donor: individual, corporate, or foundation.
- Third-party contributions will be attributed to an individual board member after approval of the executive director and confirmation of contribution.
- Attributable contributions in excess of $7,500 will be carried forward.
- Participate in at least 3 of 4 quarterly online meetings for the respective board.
- Identify potential board members.
- Fundraise for the organization on an individual basis.
- Participate in additional fundraising activities as required. This may include spearheading local events, selling tickets, procuring auction items, speaking to local media, etc.
- Board members’ length of term is two years and renewable by a vote of executive director, board chair, and board vice-chair.
Subject Matter Expert Exemption
Fully execute or provide assistance to any activity that requires at least one hundred and four (104) hours of either the executive director’s or staffs’ time throughout the year OR provide sufficient expertise in an amount deemed equivalent and sufficient by the executive director and board chair.
- Designation as an expert decreases personal annual contribution by $5,000 ($2,500 due annually).
- Board member does not need to spend 104 hours but must free up the sum of time for an employee.
- The activity must be confirmed by a member of staff and performed to their satisfaction.
International Board Member Exemption
If a board member is from a country with diminished economic opportunity or within a country in which we conduct recycling operations, they may be exempt from the personal annual contribution if either part of the Working Board or providing other assistance deemed sufficient by the executive director and board chair.
- Jeff Hamidi, Chair (rolling off Q3 2022)
- Samir Lakhani, Executive Director
- Cinta Putra, Vice Chair
- Andrew Valsamaki, Treasurer
- Ann McStay
- Jasmine Zou
- Kareem Idrees
- Liz Chuk
- Simone Azevedo
Working Board Roles
Below is a non-exhaustive list of activities that may satisfy the Working Board Requirements. Additional categories may be established or approved by the executive director, board chair, and board vice-chair.
- Digital: Maintain and update the website.
- IT: Maintain any non-website system.
- Social Media: Creating social media posts on various platforms: LinkedIn, Facebook, Instagram,
- Website. Assist in mass email drafting and proofing.
- Logistics: Source new in-kind (pro-bono) logistic opportunities to decrease logistics/shipping costs.
- Grants/Forms: Assist in the drafting and proofing of the organization’s submissions, such as grants and
- UNICEF supplier forms. Research and apply for new grants
- Audit: Evaluate audit bids and handle communications between the auditors, staff, and board members.
- Country-Specific: Provide the organization hub-country-specific experience and support to facilitate operations.
- Industry-Specific: Provide the organization industry-specific experience and support to facilitate soap donations, sales, etc.
- INGO Specific: Provide the organization INGO contacts.
- Secretary: Take notes during all board meetings. Facilitate communication between the boards.
- Schedule board meetings. Follow up with board members on deliverables.
- Equipment/Supplies: Find in-kind (pro-bono) equipment and supplies donations for the US branch (cameras, etc.).
- Soap: Reach out to regional and local soap producers for recycling opportunities. Pilot program with charities (Goodwill, Salvation Army) for bulk soap donations.
- Data: Work to compile data from hub branches and partnering INGOs into a board presentable format.
- Accounting: Clean/manage QuickBooks for the USA. Assist in creating an annual budget. Create actual vs budget quarterly. Prepare the 990 forms. Assist with/manage hub QuickBooks. Fulfill audit requests.
- Prepare ad-hoc financials for grant/foundation applications.
- Legal: Provide pro-bono legal services for the organization (nonprofit, sales, international).
- International Tax: Assist with any international tax issues that arise (sale of soap, export/import taxes).
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Saving Soap, Saving Lives