Coordinator of Site-Based Budgeting

Pittsburgh Public Schools

Pittsburgh, PA, USA


US$93.2-93.2k (annually)


Full time

Sep 16

Position Summary

The Coordinator of Site-Based Budgeting is responsible for ensuring that the District's Site-Based budgeting process is conducted in an equitable, accurate and timely manner that enables optimal distribution of resources to the schools. 


Support Administrator, Level 5, Step 1 (Starting at $93,246)


  • Bachelor's Degree in Business Administration or related field
  • Five years of relevant experience preferred
  • Proven ability to establish and maintain productive working relationships with District-level and School leadership, central departments, community representatives and other governmental and professional organizations
  • Outstanding analytical and critical thinking skills
  • Excellent written and oral communication skills
  • Proficiency with Microsoft Office and other business-related software, PeopleSoft experience preferred

Residency Requirement

This position requires the selected candidate to live in the City of Pittsburgh. If a candidate does not live within the City of Pittsburgh they will have 90 days from their hire date to establish city residency.

Essential Job Functions

  • Initiate, oversee and complete the annual site-based budgeting process, working with School Performance leadership, school principals, and Human Resources to ensure that resources are equitably distributed and that staffing deadlines are met for all comprehensive schools.
  • Manage the change process for Site-based budgeting procedures as needed.
  • Work with School Performance, Program for Students with Exceptionalities, and other Budget Office staff to construct the staffing portion of the district's Special Education budget.
  • Respond to inquiries from Principals and Program Managers regarding program and school budgets.
  • Revise budgets for staffing changes as needed after the initial budgeting process is complete.
  • Review all Human Resources transactions in Opening, Closing, and Hiring of positions to ensure that these actions are in compliance with the district's approved budgets.
  • Review position control and work with Human Resources to ensure that all K-12 school-based staff are correctly coded to their various funding sources.
  • Create monthly financial projections based district revenue and expenditure trends.
  • Review monthly Budget-to-Actual Financial Reports for possible areas that require adjustments on the district's Forecast.
  • Maintain and adjust revenues and expenditures on the district's 3-Year Forecast throughout the year to ensure that the district's financial position is accurately represented.
  • Review State-Level budgets and perform analysis for their potential impact on the district. Adjust district projections as needed based on this information.
  • Create Budget Volume I charts, exhibits, and Budget Highlights package.
  • Prepare cost proposals from compensation negotiations and create new salary schedules from approved contracts.
  • Calculate the district's annual Homestead Tax Exemption.
  • Represent the Budget office at various Board and community meetings and committees as requested to present the Budget Office's expertise and perspective
  • Supervise, train and develop Budget Development and Management staff.
  • Responsible for the upload of the Site-Based Budget into the Project Ledger in the Munis Financial System, and for ongoing maintenance of the Project Ledger throughout the year.
  • Create, adjust, and eliminate various school-based positions in the Munis Financial System according to approved budgets from the school-based budgeting process.
  • Additional duties as assigned.

Reports To

Chief Financial Officer

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