Bookkeeper/ Administrative Assistant

Operation Better Block

Pittsburgh, PA, USA Remote Must report on site 4 days per week.

Employment

US$20-25 (hourly)

Accounting/Finance

Part time

Nov 25

This is a parttime (10-12 hours/week) professional who will work directly with the accountant to collect, code, review and organize all financial records and information to support Operating Better Block, Inc. financial planning, reporting, and decision-making. 

The Bookkeeper/Administrative Assistant will work as a detail-oriented financial administrator who works with our Accountant to optimize and streamline financial management procedures. The Bookkeeper/Admin Assistant will play a role in financial planning, financial management procedures, compliance, and administrative tasks associated with maintaining and building strong internal systems. This position will report to the Executive Director.

Responsibilities:

  • Assure the timely processing of all Accounts Payable (bills), transmitting them to the accountant.
  • Assure timely processing of all Accounts Receivable (invoices) including fee for services, reimbursements, and rent.
  • Understand and oversee coding of revenues and expenses, providing quality control for staff coding.
  • Oversee staff compliance to financial policies and procedures including invoicing, submittal of credit card forms and receipts, and contract monitoring. 
  • Process payroll and manage benefits such as but not limited to PTO, 403B Retirement and Disability plans.
  • Understand support processing of all revenues and expenses related to OBB’s role as fiduciary agent.
  • Oversee the management of petty cash, prepare, and make bank deposits.
  • Review and manage financial records.
  • Create reports in QuickBooks Online to support departmental and executive financial needs.
  • Manage Operation Better Block vendors and W-9 receipts.
  • Perform other tasks as assigned. 

Qualifications:

  • Associate’s or bachelor’s degree in accounting, finance or related field.
  • 1 Year Minimum of Finance and Accounting Experience.
  • 1 Year Minimum of Documentation /Data Entry Experience.
  • Knowledge of financial controls and accounting standards, and financial reporting.
  • Extremely detail-oriented & highly organized.
  • Excellent time management & task management strategies.   
  • Proficiency with computer applications including QuickBooks Online, Microsoft 365 and Adobe Acrobat.
  • Ability to work independently and in groups on multiple tasks without compromising quality.
  • Experience working with various internal departments and staff at all levels.
  • Ability to work and interact with people with diverse backgrounds
  • Ability to handle duties responsibly, work independently, and maintain good working relationships with clients, staff, and community members
  • Ability to complete milestones and work toward multiple deadlines simultaneously
  • PA Child Abuse History (ACT 33), PA Criminal Record Check (ACT 34), and the FBI Fingerprint Criminal History (ACT 73) clearances are required. 

Pay: $20-$25 / hour

Application Process:

Qualified candidates should send a cover letter and resume to jjackson@obbinc.org. Only candidates selected for interviews will be contacted.

Operation Better Block, Inc. is an equal opportunity employer.

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Operation Better Block

Strategize, Organize and Mobilize Block by Block to Benefit the Homewood Community.

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