Administrative Assistant

Allegheny Children's Initiative, a subsidiary of Partners For Quality, Inc.


Website PFQJobs Allegheny Children's Initiative, a subsidiary of Partners For Quality, Inc.

ORGANIZATION: Allegheny Children’s Initiative
DEPARTMENT: Administration
POSITION: Administrative Assistant
STATUS: Full Time; 40 hours
SCHEDULE / HOURS: 9:00am – 5:00pm; Monday – Friday
LOCATION: Pittsburgh; South Side
SALARY / WAGES: $30,000 – $33,000 / DOE

Allegheny Children’s Initiative, a subsidiary of Partners For Quality Inc., is a non-profit organization that provides mental and behavioral health community-based services to children, adolescents and families throughout Allegheny County. Based in Pittsburgh’s South Side, we provide Psychological Evaluations, Behavioral Health Rehabilitation Services, Service Coordination, Student Assistance, Parent-Child Interaction Therapy, and Family Based Mental Health programs. ACI has earned certification from the Council On Accreditation.

The Administrative Assistant is responsible for the tracking and organization of required documentation.  Duties include but not limited to:

  • Process, distribute, track, and notification of all required program documentation
  • Run and distribute daily utilization reports to directors and employees
  • Assist Directors with timesheets and travel expenses
  • Ensure all incoming documentation is imported into electronic health record in a timely manner
  • Send out all medical record requests of information
  • Assist with the outcome tracking for the quality improvement plan
  • Coordinate interpreters for meetings and track within electronic health record
  • Submit program authorizations to the Managed Care Organization using the online portal
  • Submit and review daily eligibility checks for consumers
  • Coordinate and track office purchases
  • Coordinate and track program purchases for consumers
  • Organize, review and track monthly peer case record reviews
  • Coordinate with the finance department with billable services issues
  • Coordination of new hire training
  • Manage and track office petty cash


  1. Bachelor’s degree preferred
  2. Minimum of three years of Healthcare administrative responsibilities
  3. Excellent computer skills
  4. Excellent communication skills
  5. Electronic Health Record experience preferred
  6. Act 33 / 34 and FBI clearances required


$30,000 – $33,000 non-exempt (D.O.E)


Employees have the opportunity to earn additional money through various incentive programs:

  • $1,000 Employee Referral


Full Time employees enjoy a comprehensive benefits package:

  • Health, Dental and Vision Insurances (United Healthcare)
  • $1,200 cash payout option in lieu of Health Insurance coverage
  • Healthcare Flexible Spending Account
  • Dependent Care Flexible Spending Account
  • 5 ½ weeks Paid Time off/year (increases with years of service)
  • Short Term Disability
  • Life Insurance
  • Supplemental Insurance (AFLAC)
  • Optional 401(k) with Employer match


  • Professional Licensure supervision
  • Credit towards C.E.U.s
  • Paid orientation and training (Medication Administration, CPR, First Aid, etc.)
  • Free parking
  • Employee Activities, Rewards and Recognition Programs
  • Cell Phone discount (Verizon)
  • Comprehensive Employee Assistance Program


Interested applicants can choose to apply in any of the following ways:

  • Complete an employment application online
  • Email resumes:
  • Fax resumes: 412-446-0749
  • Drop off resumes or apply in person: Partners For Quality, 250 Clever Road, McKees Rocks, PA 15136

If you need any assistance or require an accommodation to apply please contact us at 412-446-0700.

Partners For Quality and its family of agencies are an equal opportunity employer


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