Grant Writer and Coordinator

Website assemblepgh Assemble

Building Confidence Through Making

FLSA Status: Exempt

Job Status: Full Time

Salary Range: $45- 48k

To Apply: Interested applicants should submit a resume, 3 professional references, copies of all required clearances, and a cover letter to jobs@assemblepgh.org by 11:59 pm, EST Friday, May 27. The interview process will include 2 interviews. For the second interview, applicants will be asked to share a Grant Proposal/Letter Of Interest writing sample. Those who self-identify as members of marginalized communities are encouraged to apply.  No phone calls, please. Please send questions to nina@assemblepgh.org.

Job Responsibilities:  A full-time position, the Grant Writer and Coordinator role is responsible for identifying and securing funding opportunities for Assemble. This process includes researching grant opportunities, writing compelling grant proposals to acquire funding, writing grant reports, and working with Assemble’s leadership team to ensure the organization is meeting its capital targets each year. Candidates should be able to draft proposals that are coherent, organized, and detailed while also holding true to Assemble’s tone. This role is collaborative in nature; the Grant Writer and Coordinator will work across Assemble to support, learn from, and report on work being led by various staff, from program managers to the Executive Director.

Reporting Structure:  The Grant Writer and Coordinator will report to and are evaluated by the Marketing and Development Manager (MDM).

Job Duties and Expectations:

  • 10%  – Grant and Funding Research
    • Research grant and RFP opportunities for funding Assemble’s existing programs
    • Work with the Executive Director and Leadership team to research grants for potential programs and
    • needs related to implementing our 2022-2026 Strategic Plan
    • Work with Marketing and Development Manager in fulfilling goals for short term and long term fundraising plans
    • Join the Executive Director at Funder meetings and events
    • Compile research, studies, and other evidence-based programs that align with our programs
  • 10% – Grant Coordination
    • Ensure all administrative tasks related to grants are completed in a timely manner
    • Manage the Grants Flow Calendar and adhere to deadlines
    • Plan accordingly for concurrent deadlines
  • 65% – Grant Writing and Reporting
    • Lead grant writing and collaborate with Executive Director to draft and complete grant applications
    • Use narrative writing skills to tell compelling stories about Assemble’s programs and impact
    • Complete relevant grant forms, documents, and outcome reports
    • Incorporate program goals and objectives established by Program Managers and Coordinators in grant writing reports
    • Collaborate with program managers to gather pertinent program information and goals for outcomes and outputs for submissions, and disseminate details for awarded grants, including measurement plans
  • 10% -Other Development tasks
    • Manage Development interns as needed
    • Assist with fundraising events and collaborate with Development Assistant
    • Collaborate with the Executive Director and Bookkeeper on the monthly financial reconciliation process and monitors grant revenue against budget projections
    • Collaborate with the Marketing and Development Manager to ensure foundation inclusion in media materials and year-end materials, as required
    • Welcome community members, funders, donors, and potential parents into the space
  • 5% – Advance Assemble’s vision, mission, and values
    • Represent Assemble at events and presentations
    • Coordinate events and model behaviors that continue to build Assemble’s culture
    • Attend board meetings, fundraisers, and events as asked by Executive Director
    • Assist with other tasks as appropriate or needed

Job Qualifications: 

Knowledge/ Skills & Abilities:

  • A strong desire and ability to learn and share knowledge are required
  • Excellent project management skills
  • Prior grant writing and other relevant experience
  • Must be able to meet deadlines
  • Excellent and effective written, verbal, and nonverbal communication skills
  • Competent with Email, Google Drive, and Google Documents Strong collaboration skills and must be reliable
  • Excellent knowledge of proposal submission and fundraising process
  • Ability to study and understand programs and funding requirements of Assemble
  • Strong research skills and knowledge of funding sources
  • Multitasking, organizational, and time management skills
  • Ability to talk with anyone who walks through the door and be welcoming
  • Ability to communicate with a range of people from funders, donors, youth, parents, peer Assemble Teachers, Assemble managers, and Assemble Board Members
  • Effective mediation skills and ability to work through conflict
  • Commitment to anti-oppression work
  • Attentive to culturally relevant pedagogy and restorative justice methods
  • Must have a valid driver’s license, State ID, or Passport
  • Must have reliable transportation
  • Must be able to adapt to flexible work hours and work environment with evolving program priorities
  • Must have current clearances or the ability to acquire clearances for working with youth in Pennsylvania.
  • These include PA Child Abuse, PA Criminal Record, FBI PA Department of Education Clearance, and Mandated Reporter Certificate. For more information about clearances: https://www.dhs.pa.gov/KeepKidsSafe/Clearances/Pages/default.aspx
  • Prior knowledge of STEAM, Maker, and Out-of-School-time education is preferred

Education/ Experience:

  • Prior professional grant writing and reporting experience in a nonprofit organization required
  • Prior experience in writing successfully funded grants is required
  • Bachelor’s degree in a field that is heavily dependent on written communication like creative writing and communications is preferred

Working Conditions/Physical Demands:

While performing the duties of this job, the employee should be able to:

  • Perform light work – exerting up to 20 pounds of force frequently and/or lifting no more than 20 pounds at a time with frequent lifting or carrying of objects weighing up to 10 pounds.
  • Ability to see, hear, talk and perform tasks requiring manual dexterity and visual acuity; sit, stand, walk, and other similar tasks requiring physical activity.
  • Ability to operate standard office/computer equipment.

Assemble, Inc. provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Assemble expressly prohibits any form of unlawful employee harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Assemble’s employees to perform their expected job duties is absolutely not tolerated.

To apply for this job email your details to nina@assemblepgh.org