Business Manager

Audubon Society of Western PA

http://www.aswp.org

Website Audubon Society of Western PA

Connecting people to birds and nature since 1916

About Audubon Society of Western Pennsylvania

Audubon Society of Western Pennsylvania (ASWP) is an environmental education and conservation engagement organization founded in 1916 and based in Pittsburgh (Fox Chapel). ASWP is a fiscally and legally independent chapter of National Audubon Society and serves a seven-county region consisting of Allegheny, Armstrong, Beaver, Butler, Fayette, Washington, and Westmorland counties. ASWP maintains four public facilities – Beechwood Farms Nature Reserve in Fox Chapel, Allegheny County; Succop Nature Park in Butler, Butler County; as well as Todd Nature Reserve and Buffalo Creek Nature Park in Sarver, Butler County. With an annual operating budget of approximately $1,600,000 and 16 employees (plus seasonal help), ASWP conducts both formal and informal programs in schools, local parks, and at its four locations, advocates on behalf of birds and nature, and conducts conservation programs throughout western Pennsylvania.

The mission of Audubon Society of Western Pennsylvania is to connect the people of southwestern Pennsylvania to birds and nature through our programs, projects, and places.

Position Summary

The Business Manager will be part of the senior leadership team and report to the Executive Director. The successful candidate will be a hands-on and creative manager, with a strong background in nonprofit accounting. In addition to general finance responsibilities, the successful candidate will:

  • Maintain the general ledger (including billing, accounts receivable, payroll, and cash receipts).
  • Develop budgets and forecasts, and coordinate the activities of our outside auditing, investment, insurance, benefits, and payroll firms.
  • Prepare monthly reports for staff and quarterly reports for the Board of Directors and participate in relevant committee meetings.
  • Create and implement financial policies and procedures, ensuring compliance with federal, state, and local regulations.
  • Develop cost and quality control measures for the business and earned revenue operations.

Primary Duties

Accounting

  • Prepare, analyze, and present financial reports in an accurate and timely manner; clearly communicate monthly and annual financial statements; oversee all operational, project/program, and grants accounting; and present reports to the Board of Directors and board committees.
  • Oversee and lead annual budgeting and planning process in conjunction with the Executive Director; administer and review all financial plans and budgets; and monitor progress and changes and keep senior leadership team abreast of the organization’s financial status.
  • Manage bank deposits, invoicing, payment processing, tax payments, and other accounting activities.
  • Coordinate the annual audit process with the independent auditor and submit required reports and filings.
  • Update and implement all necessary business policies and accounting practices; improve the finance department’s overall policy and procedure manual; and ensure compliance therewith.

Business Management

  • Oversee reconciliation between accounting and fundraising systems; assist with membership and donor data entry and reporting.
  • Negotiate vendor contracts as designated by the Executive Director; seek cost savings and quality improvement.
  • Assist the Executive Director with coordination of Board of Directors’ meetings, committee assignments, and other board activities.
  • Manage the organization’s record retention system.

Human Resources

  • Provide the outside payroll service with semimonthly payroll data and review month and year-end reports; ensure all new hire paperwork is in place and compliant with federal, state, and local requirements.
  • Further develop and refine ASWP’s human resources administration, develop documented procedures for compensation and benefits; enhance performance evaluation, training, and recruiting, with an emphasis on equity, access, and inclusion; and update, distribute, and maintain the personnel manual.
  • Establish and manage a comprehensive training program to educate employees regarding staff tools, policies, and procedures. Help to onboard and orient new staff.

Skills and Competencies

  • Educational experience related to the needs of the position.
  • 4+ years of professional experience specific to financial and operations management.
  • Ability to translate financial concepts to – and to effectively collaborate with – programmatic fundraising colleagues who do not necessarily have finance backgrounds.
  • Technology-savvy with experience selecting and overseeing software installations and managing relationships with software vendors. We are a Quickbooks Accounting and POS organization.
  • Demonstrated communication and relationship building skills with an ability to prioritize, negotiate, and work with a variety of internal and external stakeholders.
  • Dedication to the mission of Audubon Society of Western PA; Personal qualities of credibility, organizational agility, and job ownership.

Compensation

Salary range is $60,000 to $65,000. Audubon Society is dedicated to providing a competitive salary, excellent benefits, and a flexible work environment where we connect to nature every day. We are committed to creating a diverse workplace and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

How to Apply

Submit resume and letter of introduction, via e-mail to: Jim Bonner, Executive Director, Audubon Society of Western PA, at hr@aswp.org.

To apply for this job email your details to hr@aswp.org