Director of Finance

Early Learning Connections

Website Early Learning Connections

JOB SUMMARY: The Director of Finance is responsible for the fiscal management of all programs administered by Early Learning Connections.  It is the Director of Finance’s duty to insure that the Agency follows all applicable state and Federal guidelines and is adhering to generally accepted accounting principals.


  • Oversees Accounting department, budget preparation, and audit functions.
  • Works with other department heads to monitor each department and make recommendations.
  • Supervises Fiscal Associate I and Fiscal Associate II


  • Maintain general ledger, prepare monthly journal entries, analyze accounts, and close monthly.
  • Prepare all annual budgets for all programs.
  • In conjunction with the CEO and ELRC Executive Director, prepare or assure preparation of all grant proposals and submit them to the appropriate funding sources in a timely fashion.
  • Prepare monthly financial statements for all programs to aid the Board of Directors and Policy Council in the assessment of the Agency’s financial position, results of operation and cash flow.  Monitor financial results and explain variances.
  • Prepare and submit monthly, quarterly and annual fiscal reports for all funding sources on a timely basis.
  • Meet with and provide information to the Finance Committee of the Board of Directors monthly.
  • Prepare, maintain and implement accounting manual taking into consideration the need for proper internal controls.  Review accounting procedures and modify when necessary.
  • Monitor and approve expenditures for all programs.  Implement and monitor procurement procedures to determine compliance with regulations and good business practices.
  • Monitor all revenues monthly.
  • Review accounts receivable balances monthly and oversee collection efforts of delinquent receivables.
  • Direct the cash management of the Center, request cash transfers on a timely basis and reconcile cash draws for all funding sources to assure proper use of cash.
  • Review bank reconciliations to determine that cash receipts and disbursements are properly recorded.
  • Monitor in-kind system to ensure amounts are properly recorded and meet Head Start requirements.
  • Prepare annually and maintain direct and indirect cost allocation plans in conjunction with the CEO.  Determine that a statistical information system is in place.
  • Coordinate and assure completion of all audits and develop a timely corrective action plan for findings, as required.
  • Coordinate and assure timely filing of all tax returns, including all payroll returns and IRS form 990.
  • Review pension contributions and calculations of Fiscal Associate II.  Ensure 5500 report for 401K is prepared and filed on a timely basis.
  • Determine adequacy of insurance coverage, obtain competitive bids and recommend the most economical plans for property and casualty.
  • Review accounts payable, payroll, accounts receivable and other fiscal functions completed by Fiscal Associates.
  • Attend monthly Board of Directors meeting.
  • Participate in self assessment process.
  • Attend professional seminars, lectures, conferences, and workshops as agreed upon by the CEO. Maintain an up to date PDR and individual training plan.
  • Promote Butler County Children’s Center in the community by commonly sharing the responsibility of active recruitment of children.
  • Support the program-wide adoption of the teaching pyramid model to promote the development of young children’s social-emotional competence and address challenging behavior.
    Create and maintain a positive organizational culture by demonstrating the program-wide behavioral expectations in their social interactions with children, families, community members and colleagues.
  • Assume other related duties as assigned.


  • Strong management and supervisory skills.
  • Excellent written and verbal communication skills.
  • Proficient in database and accounting computer application systems. Advanced knowledge and experience with spreadsheets.
  • Impeccable mathematics and analytical skills.
  • Excellent organizational skills.
  • May be required to be bondable.


  • The Director of Finance must have a minimum of a four-year degree in accounting or related field.
  • MBA or CPA designation preferred, from an accredited college or university.
  • Must have at least five (5) years of financial management experience. Non-profit experience preferred.
  • Supervisory experience required.


  • Prolonged periods sitting at a desk and working on a computer.
  • Must be able to lift up to 15 pounds at times.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change or new ones may be assigned at any time with or without notice.

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