Grants & Data Manager

Jefferson Regional Foundation

Website Jefferson Regional Foundation

Organizational Information

The Jefferson Regional Foundation (JRF) is a place‐based grantmaker focused on the health and vitality of the South Hills and lower Mon Valley “Jefferson” communities which wrap around the Rt. 51 corridor south of Pittsburgh PA. The Foundation was funded by Highmark Health in March of 2013 to engage in community grantmaking, education and outreach as part of the affiliation agreement for Jefferson Hospital to join the Allegheny Health Network. To date, the Foundation has provided over $13 million in grants in its priority areas of health access and prevention, child and family outcomes and strengthening populations and communities to dozens of nonprofit and civic organizations serving the Jefferson area.

Taking its charge from the community to lead by convening, capacity‐building and serving as an information resource, the Foundation has developed a commitment to extend its impact through high‐quality, valued community initiatives. The Foundation has dedicated resources to a range of responsive initiatives which include convening organizations through the annual Jefferson Forum, hosting and staffing the 96 member Jefferson Community Collaborative, sponsoring trainings and leadership cohorts, publishing a community resource guide and community profiles, and engaging and connecting over 1,000 residents and local employees through a series of tabletop community conversations called Around the Table South. Other recent initiatives include promotion of 2020 Census participation in local communities, and responding to the impacts of COVID‐19. Visit for more information.

Talent Inclusivity Vision

JRF believes a focus on diversity brings strength to individual organizations and to the community at‐large. The Foundation seeks to recruit candidates for employment and for volunteer service who represent the diversity of our communities. All qualified applicants will receive consideration for employment without regard to race, gender, age, religion, sexual orientation, disability, national origin, citizenship status, and any other legally protected category. The Foundation will make hiring, and other employment decisions, in compliance with all equal opportunity laws.

Position Summary

This new full‐time position is designed to help the Foundation fulfill its mission to support health and wellness in the communities of the South Hills and Mon Valley area through grantmaking, convening and information sharing. Major responsibilities include: managing the grant awards and reports process, serving as a knowledge manager in collecting, synthesizing and sharing information resources, preparing reports and presentations, and researching issues or initiatives to guide best practices or strategy. This role reports to the Director of Grantmaking and Strategy.


  • Manage an efficient grant awards process, assuring compliance with policies, legal and audit requirements. This includes managing documents, files, award agreements, the payment process and any related correspondence. *
  • Maintain the grantee reporting process which includes monitoring and updating deadlines, preparing correspondence, and preparing draft report summaries. *
  • Collect, synthesize and share data from a variety of sources to inform grant making strategy and community engagement. *
  • Research topics and issues as needed for Foundation’s strategic initiatives and prepare summaries, briefs and presentations. *
  • Identify grant making best practices for consideration and adoption. *
  • Schedule meetings to facilitate the grant awards and reporting process, data management or related activities and provide support including preparation of documents, reports and follow‐up activities. *
  • Oversee effective maintenance and use of grantmaking portal for grant applications, proposal submissions, and management of grant awards and grantee reporting. *
  • Offer assistance to grantees on the technical aspects of the submission, grants and reporting process, including use of the grants portal. *
  • Prepare grant‐related reports and documents for internal review, Board meetings, the website or other distributions as needed. Provide updated information for the CRM system. Assist and support major Foundation events and activities as directed. *
  • Managing relationships with and work of contractors such as the grantmaking software vendor and contracts for data compilation/analysis.
  • Perform and assist with other duties as assigned.
  • Employ creativity and flexibility to serve the mission of the Foundation.
  • Participate in and implement new skills through professional education.
  • Maintain confidentiality and privacy of information related to job role. *

* denotes essential job functions

Knowledge, Skills and Abilities

  • Educational background that includes a degree and/or experience with research, data and information management.
  • Previous experience with data collection, analysis and qualitative/quantitative reporting.
  • Knowledge of the nonprofit sector and commitment to community.
  • Past success working collaboratively with a team and community partners.
  • A successful track record with learning and utilizing CRM systems, Excel, spreadsheets and various platforms.
  • Strong knowledge of office organizational systems: computer systems, filing, databases, phone use, meeting organization and implementation.
  • Adept at social media and online marketing.
  • Demonstrated success in contributing to a diverse, inclusive, positive and respectful workplace environment.
  • Experience and confidence with public speaking before a wide range of professionals and community audiences.
  • Demonstrated ability to adhere to deadlines, manage time and juggle multiple projects.

Performance Objectives

In the near term, the new Manager will be expected to deliver outstanding outcomes, including addressing the following in the first 6‐12 months:

  • Develop competency in use of grants database, including report preparation.
  • Prepare a full set of progress report summaries.
  • Complete at least one data‐based report and presentation.
  • Build respect and confidence with those inside and outside the Foundation who are involved in our work.

Throughout employment it will be important to get along well and collaborate with others inside and outside the organization, to monitor the database and grant submission and compliance process, as well as to effectively assess the needs of the Foundation and grantees to meet the Foundations’ goals and mission.


This position offers a competitive starting salary, in the range of $48,000 ‐ $53,000 commensurate with previous experience and demonstrated skills. JRF provides a substantial package of employee benefits.

Physical & Logistical Demands

  • Standard office work,
  • Capability to travel, as needed, to meet with grantees, community representatives, and others related to the Foundation’s activities,
  • Capability to work from home as needed/directed, including a personal computer, internet access, and other equipment/technology associated with working from home (support may be provided by the Foundation), such as in light of pandemic concerns and/or Foundation circumstances and directions.

Flexibility is important in recognizing and adjusting to the Foundations needs as they or the circumstances in the community change. For example, this job is arising during the COVID‐19 pandemic, which may result in various changes over time in how this job and the Foundation operates, such as working remotely from home as determined from time to time by the Foundation.

To Apply: Please prepare a relevant cover letter and full resume attached to an email with the heading: Grants Manager Position. Send email to:

Deadline date: August 21, 2020

Please understand we cannot accept phone calls regarding the position; however, all applications will be acknowledged as received.

To apply for this job email your details to