Administrative and Finance Coordinator

Website helloneighborhq Hello Neighbor

The Administrative and Finance Coordinator is a new position at Hello Neighbor to support the growth of the organization. It is ideal for someone with 2 or more years of experience in office administration with bookkeeping experience. The Administrative and Finance Coordinator works closely with and reports to the CEO, and supports the entire Hello Neighbor team on various projects.

This is an in-house position at our Pittsburgh, PA office. The position can be hourly (PT) or salary and benefits (FT) depending on the candidate.

Key Responsibilities:


  • Utilize Quickbooks for managing organizational financials including accounts payable/accounts receivable, payroll, and bank reconciliation
  • Prepare deposits, checks, and invoices as well as monthly financial reports
  • Create finance procedures manual and maintain historical record through well-organized filling
  • Support monthly budgeting, invoice, and financial reporting


  • Data entry and database management
  • Processing of donations, updating donor information, and managing acknowledgment letters and mailings
  • Additional tasks include office purchases and supporting in-office needs

Preferred Qualifications:

  • Bachelor’s Degree
  • 2+ years of administrative or bookkeeping experience or transferable skills
  • Understanding of nonprofit finances and reporting. Some work experience in a philanthropic, nonprofit, or mission-driven organization is a plus
  • High level of organization and attention to detail and the ability to manage and prioritize multiple projects at one time
  • Knowledge and proficiency in online tools including Quickbooks, Google Suite tools (including sheets, presentations, documents, and more), and project management experience
  • Ability to communicate clearly and interact well with the team
  • Able to work both independently and as a team member
  • Alignment with and support of Hello Neighbor’s core values

About You:

  • Core values include cultural humility and empathy
  • Strong writing and communication skills
  • High attention to detail
  • A passion for supporting refugees and immigrants
  • Lived migration experience valued and welcomed


  • Applications are accepted on a rolling basis through November 12th, 2021
  • Selected candidates will be invited to interview in November and December
  • Estimated start date: December/January
  • Hours: 20 hours/week ($20/hour) or salary range: $40,000-43,000

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