Office Manager

Homeless Children's Education Fund

http://www.homelessfund.org

homelessfund

homelessfund Homeless Children's Education Fund

Creating Hope Through Learning

Overview:

The Homeless Children’s Education Fund seeks an organized and computer-savvy office manager to support our growing organization and help us fulfill our mission to advance the education of children and youth experiencing homelessness.

Responsibilities:

Manage administrative duties, including but not limited to:

  • Prepare, review, and process incoming and outgoing correspondence (including mass mailings), memoranda, meeting minutes, etc.
  • Receive visitors, screen telephone calls, and answer routine questions and furnish information in a professional and courteous manner
  • Process monetary and in-kind donations, including individual and corporate contributions and grants
  • Coordinate and maintain office calendars, including payroll schedule, staff meeting agendas, and general office forms
  • Organize and prepare staff meeting agendas and related material
  • Assist staff members with the preparation and coordination of internal and external events/meetings (i.e. preparing materials, tracking invitations, follow-up, etc.)
  • Manage the ordering and organization of all office supplies, actively explore ways to cut costs, and coordinate recycling schedule
  • Manage the functionality of all office equipment and coordinate with IT consultant on applicable issues
  • Ensure accurate retention/purging of records by establishing and maintaining an effective filing system, inventory, and supplies control
  • Assist HCEF Accountant with accounts payable and receivable
  • Additional duties as assigned by the Executive Director

Manage donor database using eTapestry, including but not limited to:

  • Oversee database maintenance, ensuring that records are accurate, complete, and up-to-date
  • Investigate the current addresses of individuals whose correspondence are returned unopened
  • Assist staff and interns in basic eTapestry operations such as adding, editing, and searching for contact information
  • Use eTapestry to generate mailing lists, track individual relationships, record contributions, and generate fundraising reports

Manage board/committee responsibilities, including but not limited to:

  • Maintain up-to-date board and advisor directories and lists
  • Produce agendas, materials, and minutes for the 4 trustee meetings each year
  • With Founder’s assistance, produce agendas, materials, and follow-up for the following board committees: Executive, Governance, and Government Relations
  • Work with Executive Director, Board Chair, and Founder to coordinate and produce agendas and materials for annual board orientation and any additional board-related gatherings
  • Manage updates and revisions to organizational policies and procedures, both manuals and electronic documents
  • Support Founder in preparing and producing agendas, materials, and minutes for meetings and events
  • Also, support Founder with other clerical tasks including Homeless Education Network, Summit activities, and advocacy related arrangements associated with lobbying, travel, and follow up efforts.

Qualifications:

  • Excellent organizational skills
  • Strong written and verbal communication
  • Computer skills including Microsoft Office (Outlook, Word, Excel, PowerPoint)
  • Motivated self-starter
  • Detail-oriented
  • Ability to prioritize and work in a fast-paced environment
  • Donor database experience preferred
  • Must have valid driver’s license

This position will report to the Executive Director and work at the HCEF office at 2020 Smallman Street, Pittsburgh, PA 15222. The position is a non-exempt hourly, full-time opportunity at a rate of $13.50 to $15.50/hr. The hours are Monday through Friday, 8:30 a.m. to 4:30 p.m. The position includes a benefit package which provides health, dental, and vision insurance as well as paid vacation/holidays.

Interested parties should submit their resumes and cover letters to Krystle Morrison at kmorrison@homelessfund.org.

To apply for this job email your details to kmorrison@homelessfund.org

Apply using webmail: Gmail / AOL / Yahoo / Outlook