Administrative Assistant

Website SisTersPGH SisTers PGH

SisTers PGH is a BLACK and TRANS-led non-profit organization.

SisTers PGH is looking for an Administrative assistant that can assist the Founder & Director of the organization. SisTers Director, Ciora Thomas is also a part of other important roles such as Commissioner/Co Vice-Chair of the Pennsylvania Commission on LGBTQ Affairs, Board member of Pittsburgh Action Against Rape (PAAR), and community organizer/activist in Pittsburgh. We are looking for an administrative assistant that can assist in keeping Ms.Thomas organized and attentive to Pittsburgh’s TLGBQIA community needs, activities, forums and her own organizational duties as the Director. This is a black transgender-led and directed nonprofit organization that functions with a board of directors, advisory board, and staff team.

Expectations:

  • Complete all organization-related typing as directed by the Executive Director.
    To be available for office hours Monday through Friday 10:00 am – 6:30 pm
  • Be available at will and when needed.
  • Be a Direct Supervisor of SisTers PGH Staff and site locations when Executive Director is either away from the office or on vacation.
  • Work closely with SisTers PGH Committees, Partners, & Clients
  • Screen & appropriately direct all incoming telephone calls, texts, & emails.
  • Sort & distribute all incoming mail and handle outgoing mail on a timely basis.
  • Responsible for maintenance of all active office files, as well as filing systems.
  • To Deposit all donations mailed to our community cent
  • Book all travel arrangements as instructed by Executive Director in a timely fashion and be available to travel with Executive Director as needed.
  • Review & log all housing referrals (Intake) Packages.
  • Liaison the Name Change Project
  • Liaison & schedule appointment requests with Ciora Thomas.
  • Keep Executive Directors’ Calendar up-to-date, including daily reminders of upcoming meetings, events, and community forums.
  • Handle requests regarding housing process and intake (i,e, provide information for those that complete sisTers Service Request Form and generate a referral package that will be submitted to the Executive Director). This will also include any calls or emails requesting services.
  • Issue client receipts for money collected by other staff and record rent/money transactions. The
  • Assistant will have to maintain a record-keeping system for these transactions.
  • Keep track & submit time/attendance/payroll information to Ciora Thomas on a weekly basis.
  • Be available after center hours for any Administrative Emergencies.
  • Fundraising for SisTers PGH
  • Be available at the center location, housing location, and Ciora’s residence as needed.

Qualifications:

  • 2+ Years of experience in Crisis Intervention
  • Computer Literate, particularly with Microsoft Office
  • Ability to give, as well as receive constructive criticism
  • Experience in Office Organization/Personal Assisting
  • Ability to use your personal connections to broaden the organization’s mission, vision, and values
  • Ability to Multitask
  • Ability to be on time
  • Ability to adapt to changes
  • Licensed driver

Full Time/25hr – 40 hours/week

Please email info@sisterspgh.org with a resume and a cover letter explaining your interest and experience in this position. If selected for an interview you will be contacted. For more information about SisTers PGH please visit www.sisterspgh.org – Thank you for your interest.

To apply for this job email your details to info@sisterspgh.org