Finance Manager

Pittsburgh Glass Center

https://www.pittsburghglasscenter.org/

Website Pittsburgh Glass Center

Glass Art: We teach it. We create it. We promote it. We support

About the position 

The Finance/Business Manager (FM) actively supports operations in the areas of financial administration, budgeting, contract design and maintenance, and human resources administration. This position is responsible for the accounting of all fiscal activity, including maintenance of the general ledger, cash receipts, credit card transactions, accounts payable, invoicing and accounts receivable.

The FM will ensure accuracy of financial records, and maintain employee, customer, and vendor files. They complete month and year-end closes, assist with the yearly audit and coordinate annual budget preparation. This position is responsible for accurate and timely payroll and benefits administration, as well as compliance to labor law and PGC policies. Other business functions include business planning, contracting, insurance, and loss prevention.

The Finance/Business Manager reports directly to the Executive Director and Arts Finance Cohort (AFC) shared CFO, and provides high-level financial/operational support, as well as assistance with specific projects, problems and tasks.

Essential Duties and Responsibilities

Finance (approximately 60% of duties) – duties include, but are not limited to:

  • Cash: enter all receipts into general ledger; prepare bank deposits; keep Executive Director and CFO informed of cash position.
  • Accounts Payable: enter accounts payable invoices into general ledger; review vendor statements and contact vendors regarding discrepancies; process checks; maintain vendor files; prepare and submit monthly sales tax; prepare and submit annual unclaimed property report and Institution Service Privilege Tax.
  • Accounts Receivable: review and enter rental contracts; prepare invoices as required; work with programming staff to ensure timely payment; maintain accounts receivable listing.
  • Budgeting: work with staff to monitor performance to annual budget; project future activity; work with Executive Director and CFO to develop annual budget.
  • Reporting: prepare monthly reports for CFO review
  • Month-end closing: review data and prepare adjusting journal entries; reconcile and propose necessary entries; update and reconcile temporarily restricted schedule.
  • Yearly responsibilities: coordinate year-end close; prepare audit requirements for outside auditors; review, prepare and submit federal tax requirements, process 1099s annually
  • Development: track all grant and pledge activity; ensure proper treatments of cash and pledges received; coordinate all financial reporting requirements related to grant proposals
  • Other: assist CFO in developing financial policies and procedures; assist with the creation and upkeep of an accounting policies and procedures manual; assist in implementation of financial policies and procedures; ensure confidentiality of all customer and vendor information; maintain banking relationships

Human Resources (approximately 20% of duties) – duties include, but are not limited to:

  • Payroll: ensure timely and accurate transmittal of semi-monthly payroll to outside payroll service, including pay rates and timesheet review; record payroll expense to the general ledger and to appropriate projects; prepare various payroll and tax documents
  • Benefits: prepare benefit enrollment forms, complete unemployment forms and calculate costs, file workers’ compensation claims; track employee sick days and vacation time; coordinate review and selection of benefits package
  • Compliance: maintain employee policy manual; maintain oversight and ensure compliance to PGC policies and procedures; prepare job descriptions; ensure compliance with labor law
  • Personnel: maintain employee personnel files and subcontractor files; ensure confidentiality of all employee information; maintain organizational chart
  • Staff training: coordinate semi-annual staff safety training sessions

Other Business functions (approximately 20% of duties) – duties include, but are not limited to:

  • Contract maintenance: create and maintain templates for contracts; assist with research and preparation of contracts for independent contractors and vendors
  • Insurance: ensure that all coverage is adequate and current; negotiate rates; file claims
  • Business Planning: gather required data to analyze potential strategic business initiatives
  • Strategic Planning: coordinate semi-annual strategic plan review with board and staff
  • Other duties as assigned by CFO or executive director

Knowledge, Skills and Abilities

High-level accounting skills and administrative expertise needed to conduct financial analyses, forecast budgets and audit financial information. Excellent computer skills; proficient in fund accounting software, Microsoft Office and Excel. Aptitude to easily learn new software applications. Strong verbal and written communications skills; ability to communicate with a broad range of stakeholders. Strong organizational and time management skills with the ability to multitask and reprioritize. Strong interpersonal and collaborative skills. Ability to quickly identify and provide recommendations on issues. Highly motivated and calm under pressure with an appreciation of glass art and a sense of humor.

Education/Experience Requirements

Bachelor’s degree in accounting or related field; 3-5 years accounting/business experience, including reporting and payroll processing and familiarity with the administrative requirements of human resources. Preference for someone with non-profit experience.

Other Requirements

PGC is requiring all staff to be vaccinated against Covid 19 and successful applicants must be able to provide proof of vaccination before hire.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be used to enable individuals with disabilities to perform the essential functions. The work environment characteristics are representative of those an employee encounters in an office environment.

Salary & Benefits

This is a salaried full-time position. Salary range is $45-50,000 dependent on experience. Additional benefits include health, dental, and vision insurance, paid vacation, sick time, and complimentary classes at PGC. PGC also contributes to an employer matched Simple IRA for employees after they’ve been on staff for one year.

Diversity Statement

PGC is dedicated to the goal of building a culturally diverse staff that is committed to teaching and working in a multicultural environment and strongly encourages applications from minorities and women. The Pittsburgh Glass Center values equality of opportunity, human dignity, and racial/ethnic and cultural diversity. The PGC does not discriminate against individuals on the basis of race, color, sex, sexual orientation, gender identity, religion, disability, age, veteran status, ancestry, or national or ethnic origin in the administration of its educational policies, admissions policies, employment policies, scholarship programs, and other PGC administered programs and activities.

To Apply

Applicants should submit a resume with three references and a cover letter that explains their experience in relation to the work, responsibilities, and qualifications listed here.

Applications without cover letters that directly address the candidate’s fit with this position will not be considered. All inquiries and resumes should be sent via email to FMsearch@pittsburghglasscenter.org and applications will be reviewed until the position is filled

To apply for this job email your details to FMsearch@pittsburghglasscenter.org