Special Events Coordinator

Pittsburgh Zoo & PPG Aquarium


Website Pittsburgh Zoo & PPG Aquarium


This position develops, manages, and executes a variety of special events that welcome a wide range of audiences to the Pittsburgh Zoo & PPG Aquarium throughout the year. This role includes event setup, client relations, vendor load-in, and activity/entertainment coordination.

Essential Job Functions:

  • Create, plan, and implement events that will generate attendance and revenue
  • Researches, solicits, and coordinates with vendors, groups, and community organizations
  • Hires and supervises Special Events staff and interns
  • Develops annual budget and meets income and expense line items related to Special Events
  • Determine expenditures and grow income of Special Events Department
  • Works with Creative Services to develop signage and printed materials for events
  • Works with Grounds and Maintenance Departments to manage all set-up and event needs
  • Creates, manages, and tracks online ticketing for special events
  • Communicates special events schedule to appropriate department through weekly Special Events Meetings
  • Work with Docents to secure animals visits for special events
  • Develops and coordinates animal enrichment activities for events with Keeper Staff

Other Functions:

  • Performs other related duties as required.

Performance Factors:

  • Attendance and dependability: The employee can be depended on to report to work at the scheduled time and is seldom absent from work. Employee can be depended upon to complete work in a timely, accurate and thorough manner and is conscientious about assignments.
  • Communication and contact: The employee communicates effectively both verbally and in writing with superiors, colleagues, and individuals inside and outside the Zoological Society.
  • Relationships with others: The employee works effectively and relates well with others including superiors, colleagues, and individuals inside and outside the Zoological Society. Exhibits a professional manner in dealing with others, and works to maintain constructive working relationships.
  • Provides excellent customer service in the areas of guest relations and park beautification.


Bachelor’s degree in a related field along with a minimum of 1 – 3 years’ experience in special events, planning and execution, or a related field; a background in sales is preferred.

Physical Requirements:

  • Manual dexterity to operate office machinery such as personal computer, telephone, copier, etc.
  • Must have the ability to lift up to 50 pounds regularly for event set-up and tear-down.
  • Position involves working in the park with exposure to all types of weather conditions, as well as sitting for long periods of time in an office setting.
  • Must be able to work some evenings, weekends, and holidays.

Submit resume with salary requirements to HR@pittsburghzoo.org.

To apply for this job please visit www.pittsburghzoo.org.