Coordinator of Special Projects and Events

Sewickley Academy

Website Sewickley Academy

Sewickley Academy is seeking to hire a Coordinator of Special Projects and Events. In conjunction with Advancement, Enrollment, and Head of School offices, incumbent manages all aspects of event planning, identifying event opportunities, organizing and staffing events, gathering requests for marketing support, and collaborating with team members to ensure each event is successfully executed.

This position offers a competitive salary plus excellent benefits and work/life balance programs including a premium-free health plan option, an excellent retirement plan, generous leave time, and tuition benefits programs. Are you searching for a workplace where a diverse mix of talented people come together to serve our students? If so, apply for this today!


As Pittsburgh’s longest-standing independent coeducational school (Pre-K through Grade 12), Sewickley Academy is distinguished by not only its rigorous academics and outstanding faculty, but also by its student-centered approach to learning and teaching, in which every child is challenged to explore and excel to their highest ability.

Sewickley Academy faculty and staff help to create an environment of encouragement and support by inspiring students to reach their goals and develop a love of learning. We value and encourage different voices and opinions.

We work collaboratively and interdepartmental teamwork is what keeps us engaged in the success of our school as a whole.


  • Responsible for independently planning logistics for alumni, fundraising, and admissions events, establishing positive working relationships across campus and with external vendors to ensure high-quality alumni/guest experience.
  • Develops event concepts, themes, and format and presents proposals to Administration for review and approval.
  • Reconciles event financials (before, during, and after) to event participants and the Academy’s Business Office and keeps expenses within or below the projected budget.
  • Tracks registration and attendance to ensure that databases are updated to reflect participation.
  • Manages and maintains event software systems and trains event volunteers on the system for duties such as check-in/check-out.
  • Identifies potential leads for fundraising staff and assists in stewarding donors accordingly.


  • Bachelor’s degree required.
  • 2+ years working in Special Events/Event Management.
  • Fundraising experience preferred.
  • Must be ability to work some nights, evenings, and weekends.
  • Must be a self-starter and work effectively independently, with a proven ability to take
  • direction, manage multiple projects, and be a committed team player.
  • Precise attention to detail is critical.

ARE YOU READY TO JOIN OUR TEAM? All interested applicants applying for this position should submit their resume, cover letter, and salary requirements.

Sewickley Academy is committed to having an inclusive community where all members are treated with dignity and respect. As an Equal Opportunity Employer, the Academy does not discriminate in its hiring or employment practices on the basis of gender/gender-identity, sex, race or ethnicity, color, national origin, religion, age, disability, veteran’s status, genetic information, family or marital status, sexual orientation, or any other protected class.

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