Assistant Director of School Operations and Programming

Website shadylaneschool Shady Lane School

Bright Futures Begin Here!

Position Reports To: Director of Education Programs (Director): Shady Lane School

About Shady Lane:

At Shady Lane, making a difference in a child’s life is at the core of everything we do. For the past 55 years, Shady Lane has been focused on providing high quality education to children from all backgrounds. Diversity, equity and inclusion continue to be key components of our mission and we are proud of our work providing a high-quality early learning experience to a mixed-income population of families. Currently, 38% of our student population, 30% of our teaching staff, and 53% of our Board of Directors identifying as multi-ethnic. Since 2017, Shady Lane has partnered with Duquesne University to develop and implement a school-wide Social Emotional curriculum and tiered approach to behavioral health for all students, and today serves as a regional leader in the implementation of Social Emotional Learning in Early Childhood. Our school has earned the prestigious Four Stars designation by PA Keystone Stars and is NAEYC- accredited.

Job Summary:

This full-time position assists the Director of Education Programs to develop, implement, and manage high-quality programming and educational experiences for the over 135 children annually who attend Shady Lane School, their families, and 37 staff members. This position will work in all areas including, providing support to school management, maintaining records in accordance with accrediting bodies, assisting in managing school enrollment and the process, managing the ProCare database, interacting with families to ensure paperwork is collected on-time, provides coverage in classrooms and provides the school’s scheduling function.

Key responsibilities and job duties include, but are not limited to:

  • Promote an atmosphere of partnership between family members, children and staff
    • Greet all family members by name
    • Provide current and prospective parents with information as needed
    • Works with the Director to lead, evaluate and coach teaching staff both in and outside the classroom
  • Manage routine administrative functions
    • Manage child records in the ProCare database
    • Ensure filing for all child files is accurate and timely
    • Working with Director, manage enrollment function
  • Working with Director, ensure all regulatory body requirements are met
    • Manage file reviews and site inspection preparations in advance of annual DHS licensing inspection
    • Oversee and ensure continuous compliance with DHS regulations
    • Observe and cover in classrooms when needed
  • Manage the processes involved in annual school schedule
  • Manage the daily school schedule for teaching staff
    • Create and manage weekly schedule
    • Schedule coverage for SELP and other meetings
    • Determine staffing needs and communicate needs to director
    • Work with accounting coordinator to manage timecards for payroll
    • Communicate with Director regarding staff scheduled for PTO each week
  • Manage enrollment process from initial application, tours, and final paperwork
  • Manage Pre- K Counts reporting on attendance and programing
  • Manage the Parent Teacher Organization recruitment and activity
  • Meet with the Director weekly for one-on-one meetings
  • Assists the Director by providing day-to-day leadership and management of the program and assumes responsibility as the Acting Director when the Director is not present

Knowledge, Skills, and Abilities Required:

Prior experience with early childhood curriculum planning, staff training, and supervision and parent support.

  • Experience as an early childhood coordinator or administrator.
  • Excellent verbal and written communications skills.
  • Strong computer skills.


The Assistant School Director shall have one of the following combinations of education & experience, and be able to satisfy the requirements for NAEYC for a Program Administrator and Keystone STARS for a Director:

  • A bachelor’s degree from an accredited college or university in early childhood education, child development, special education, elementary education or the human services field, plus 1 year of experience with children; or
  • A bachelor’s degree from an accredited college or university, including 30 credit hours in early childhood education, child development, special education, elementary education or the human services field, plus 2 years of experience with children
  • All required CPSL Clearances.
  • Current First Aid and CPR training.
  • Health Assessment and TB screening.

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