Payroll and HR Analyst

The Mattress Factory

http://mattress.org

Website The Mattress Factory

The Mattress Factory is an Equal Opportunity Employer. The Museum is committed to workplace diversity and to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

Payroll and HR Analyst

FLSA status: Full-time, Non-exempt
Hours:  M-F – 8:30 am – 5:00 pm with occasional evening and weekend hours
Hybrid Work Schedule: M-T remote; W-R-F onsite at museum administrative office
Reports to: Chief Financial Officer
Supervises: No direct reports
Team: Finance and Administration
Compensation: $18/hour

This position is responsible for basic payroll and employee benefit processing as well as other office and finance-related administrative tasks.

We Are

The Mattress Factory, a contemporary art museum on the Northside of Pittsburgh founded in 1977. We feature site-specific installations created by artists in residence from around the world.

To Be Successful in This Position, You Must

Be detailed oriented, organized, possess strong computer skills, and have a working knowledge of basic payroll and employee benefit related processing.

Your Role

  • Assist managers with hiring processes, to include posting job positions, as well as collecting basic applicant tracking information.
  • Administration and oversight for new employee onboarding and departing employee offboarding.
  • Meet with new hires to review basic payroll and employment related forms.
  • Familiarity with and ability to explain Mattress Factory employee benefit related programs.
  • Process bi-weekly payroll on the ADP Run software platform.
  • Ensure ongoing and annual compliance with IRS Publication Circular E. Review.
  • Track paid time off for all employees.
  • Familiarity with and ability to explain policies and procedures outlined in Mattress Factory employee handbook and other documents.
  • Track employee training certifications.
  • Assist new hires with setup of ADP online credentials and mobile app usage.
  • Assist Chief Financial Officer in gathering employee data for grant, government and other reporting.
  • Organize and maintain HR files with goal of optimizing ADP Run online functionality.
  • Possess basic understanding of quarterly payroll tax filings.
  • Coordinate processing of annual IRS W-2 and W-3 reporting with ADP.
  • Provide oversight for collection and maintenance of employee credit card receipt support.
  • Collect basic information related to employee workplace incidents, including coordination with worker’s compensation online reporting system.
  • Provide information to third-party unemployment insurance administrator when needed.
  • Collection and electronic retention of employee performance evaluations.
  • Provide internal support to the Arts Cohort shared Talent and DEAI Director in promoting Diversity, Equity, Accessibility, and Inclusion at the Mattress Factory.
  • Assist Chief Financial Officer in providing payroll-related reporting for testing in annual external financial statement and worker’s compensation audits.
  • Assist Chief Financial Officer with processing payment for Museum vendors, clients and contractors.
  • Assist Chief Financial Officer with other administrative tasks related to bank deposit delivery, document filing and general office support.
  • Position will be required to coordinate and process certain off-site administrative and financial errands (e.g., bank deposits) and must have available transportation means.

You Also Will

Other responsibilities and special projects as assigned, including cross-functional projects.

Qualifications

  • Associate’s degree with concentration in Human Resources or comparable experience.
  • Must have (or be willing to obtain) a dedicated home internet connection and cell phone.
  • Demonstrated commitment to increasing Diversity, Equity, Accessibility, and Inclusion in the workplace.
  • Attention to detail in all work with proven ability to meet deadlines.
  • Ability to present accurate and appropriate information as well as exercise good judgment and discretion in handling confidential information.
  • Must be proficient with using Microsoft Excel to create and update reports.
  • Working knowledge of Microsoft SharePoint, Outlook, and Word.
  • Proven experience with processing payroll. Experience using ADP Run is a plus.
  • Excellent written and verbal communication skills.
  • Must be able to coordinate a variety of activities.
  • Some weekend and evening work will be necessary.
  • Proof of COVID-19 vaccine or approved accommodation request is currently required for all Mattress Factory employees.

Other Information

Position includes full employer paid medical, dental and vision benefit premiums along with employer contributions to a Health Savings Account. Upon hire, eligible employees may also elect tax-deferred contributions to an employer sponsored 403(b) plan.

To Apply

Interested applicants should submit a cover letter and resume to plezark@mattress.org. Please put “Payroll and HR Analyst” in the subject line. Applicants selected for an interview will be asked to provide references. No calls, please.

To apply for this job email your details to plezark@mattress.org