Finance Manager

TRAC Services for Families


Website TRACPGH TRAC Services for Families

Primary Function:

Accountable for management of the organization’s financial and accounting policies and practices, systems and processes, tax and regulatory requirements and payroll systems and processes. Provide human resources/employee relations. In collaboration with the CEO, develops annual budget. Provide leadership to direct reports.


Accounting, Payroll, Financial Systems and Financial Controls:
Responsible for the delivery of cost effective and efficient accounting and financial systems, policies and processes that meet the current and future business requirements of the organization

  • Oversee cash management function of the organization, including the development and maintaining of banking relationships
  • Ensure organization is in compliance with all internal policies and relevant regulations and ensure filings are completed in a timely manner.
  • Develop process of internal reviews to ensure organization finances, controls and corresponding policies are complied with.
  • Manage the payroll function ensuring appropriate systems and controls are in place.
  • With CEO, develop annual budget that accurately reflects program needs and level of productivity ensuring financial stability of the organization
  • Prepare quarterly budget updates for presentation to the Board of Directors
  • Meets regularly with Board Finance Committee
  • Oversee the continuous improvement of accounting and financial processes
  • Provide training to program managers to ensure understanding of specific program budget requirements providing regular updates regarding progress
  • Responsible for accounts payable ensuring billings, including but not limited to; foster parent payments, staff expenses, are processed in a timely manner
  • Responsible for accounts receivable ensuring owed revenue; including but not limited to; county and state payments, insurances and special contracts, are billed, deposited and documented according to fiscal best practices
  • Stay abreast of tax codes and other regulatory requirements, implementing changes accordingly.

Benefits Management

  • Responsible for the management of the organizations insurance programs, including oversight/review of the annual insurance renewal process, ensuring appropriate coverage is maintained at all times.
  • Ensure all hires are made aware of organization benefit package and are updated as changes are made and implemented
  • Participate in the hiring, orientation and training of new employees

Program Management

  • Participates in the development of new programming
  • Participates in the implementation of organization strategic plan.
  • Provides direction to management staff to ensure program implementation is in line with the strategic goals of the organization.
  • Stay abreast of current trends in the field, seeking out new opportunities as appropriate
  • Ensure regular review of programs to verify compliance of state regulation and county and organization mandates
  • Develop and maintain collaborative and other relationships with stakeholders
  • Actively participate in outside committees, maintaining the organizations reputation as a leader in the field
  • Ensure services are provided in a culturally competent manner

Skills Required:

  • Strong knowledge in fiscal management
  • Knowledge in payroll and financial software systems
  • Knowledge of human resource management
  • Excellent written and oral communication skills
  • Ability to provide culturally competent services
  • Demonstrated supervisory skills

Experience Required:

  • 5 years fiscal experience
  • Child welfare and/or non-profit experience preferred

Education/Training Required:

  • Bachelor’s degree in Business or related field
  • Valid Act 33/34 and FBI clearances
  • A combination of education and training may be substituted upon approval of CEO

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