Administrative Coordinator

Trinity School for Ministry

Website Trinity School for Ministry

Administrative Coordinator for North American Lutheran Seminary – North American Lutheran Seminary, Ambridge PA is seeking to hire a full-time (40 hours/week) Administrative Coordinator to provide support to the NALS president.  The successful coordinator must be flexible, proactive, resourceful, efficient, highly professional, and possess a high level of confidentiality.  Directly Reports: NALS President.

Accountabilities:  perform secretarial responsibilities to include typing, proofreading and formatting documents; process incoming and outgoing correspondence; filed and screen phone calls; coordinate travel arrangements; maintain files including historic lists for the Board of Regents; prepare instructional materials and reports for president’s speaking engagements; arrange meetings and conferences for the president and Board of Regents including hotel accommodations, meals, and refreshments; prepare and distribute meeting agendas and committee reports; coordinate conference calls and Zoom/GoTo Meetings; send emails for board chair and committee chairs; manage student recruitment by gaining competency in Trinity School for Ministry’s (TSM) student record system; work collegially with the TSM admissions department; respond to potential students’ inquiries and facilitate discussions between inquiring students and TSM director of admissions; coordinate student recruitment visits; facilitate communications between president’s office and residential NALS students; assist in coordinating Lutheran Week worship;  coordinate Continuing Education events sponsored by NALS; oversee the details required for adequate student housing and meals for students and visiting professors; coordinate pre-meeting, meeting and post-meeting of the thrice-annual candidacy meetings (travel may be required); coordinate the annual retreat;  gain competency in donation tracking; maintain donor and church relations records; work collegially with TSM development office and NALC financial office; prepare donor documentation; manage giving updates through social media and website posts; demonstrate familiarity with NALS brand; develop a coherent communication strategy for NALS Vision; work creatively and cooperatively with the seminary president; work collegially with the faculty and staff of TSM.

Qualifications:  minimum three years of experience in administrative support or equivalent.

Personal qualifications:  Christian ethics and integrity; strong work ethic; excellent listening and communication skills, both verbal and written.  Knowledge of:  Microsoft Office; proper procedure protocol for taking meeting minutes; event planning; professional writing experience preferred; AP Style Guide; Raiser’s Edge and Donor Perfect are a plus.

Skills: excellent organizational skills; ability to multitask in a timely manner; ability to handle detailed work and work independently with little supervision; ability to interact pleasantly and professionally with faculty, staff, and students; ability to maintain confidentiality; ability to communicate clearly over email, phone, and other communication platforms.

Affirmations:  ability to affirm TSM’s Statement of Faith and the teaching and values of the NALC.

Salary: dependent on skill level and experience.

Proposed start date:  March 1, 2021.

Application:  qualified candidates are encouraged to apply by submitting a cover letter, resume, and three letters of recommendation to Elaine Lucci, HR Administrator at by February 15, 2021.

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