Pre-Award Administrator

University of Pittsburgh

Website University of Pittsburgh

The Graduate School of Public and International Affairs (GSPIA) Dean’s Office is seeking an experienced Pre-Award Administrator, to manage the pre-award process for sponsored project submissions in GSPIA. This position reports to the Dean and the Director of Administration, and works closely with the Assistant Director of Budget & Finance and interacts routinely with faculty and staff, funders, and internal and external stakeholders, while preparing proposals and supporting documents in response to solicitations from internal, federal and nonfederal sponsors.

This individual will identify and develop funding opportunities to support existing and planned research program activities through their work with faculty on research agendas, brainstorming on proposals and project ideas as needed. Will assist faculty with writing and editing proposal narratives and preparing proposal applications. The individual will also process research-related non-financial agreements, including non-disclosure agreements, research-driven memoranda of understanding, data use agreements and material transfers.

This position is responsible for collecting, analyzing and reporting performance data using Cayuse’s Department Manager Software. This position also assists the Dean’s Office with Annual Plan data, shepherds the Conflict of Interest process and provides information during the Faculty Activity Reporting Process. Independently maintains and implements funding calendar activities. May draft/edit grant-related materials or handle special projects for the Dean’s Office as needed.

Bachelor’s degree and minimum of 3 years of related experience. Candidate must have excellent written and verbal communication skills, be proficient in analyzing data and the ability to work collaboratively and independently to achieve specified goals. Qualified candidates should possess excellent writing and computer skills (MS Office Work, PowerPoint and Excel) and database management skills. The candidate must be highly organized with the ability to implement systems and follow-processes, able to work effectively under pressure, use independent judgement and produce a quality work product within tight time constraints. Previous experience securing new funding opportunities, knowledge of the submissions process, and the ability to identify funding opportunities is desirable.

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