Administrative Assistant

University of Pittsburgh

Website University of Pittsburgh

The University of Pittsburgh is seeking an Administrative Assistant who will function in a professional capacity as special assistant to the PRIDE (Positive Racial Identity Development in Early Education) program and its multiple project components. This person will have administrative responsibilities and decision-making authority in managing a variety of functions for this $2 million-dollar program. Responsibilities include: event planning; entering and analyzing data in a variety of software programs; managing contracts and logistics for project activities; managing all project communications; generating travel and business documentation and records; and providing administrative, technical, and computing support project wide. In collaboration with PRIDE staff, incumbent will coordinate project events and activities; organize and manage project records; maintain and utilize a database to track grant activity, costs and outcomes; and generate data for reports to funders. This person will also provide administrative support to all program staff.

Five years of experience in an administrative position; knowledge of University Policies and Procedures preferred; extensive computer experience (proficient in Word, Excel, PowerPoint, Publisher and Outlook). Ability to work cooperatively and pleasantly with a variety of constituents.Excellent spelling, grammatical facility, creative sense of design, organizational skills, written and interpersonal skills, basic accounting skills required.

The University of Pittsburgh is an Affirmative Action/Equal Opportunity Employer and values equality of opportunity, human dignity and diversity. EOE, including disability/vets

The University of Pittsburgh requires all Pitt constituents (employees and students) on all campuses to be vaccinated against COVID-19 or have an approved exemption. Visit to learn more about this requirement.

Assignment Category Full-time regular
Job Classification Staff.Administrator.II Non-Exempt
Campus Pittsburgh
Minimum Education Level Required Baccalaureate
Minimum Experience Level Required 3-5 years experience
Work Schedule Mon – Fri, 8:30 a.m. – 5:00 p.m.
Hiring Range TBD Based on Qualifications
Relocation Offered No
Visa Sponsorship Provided No
Background Check For position finalists, employment with the University will require successful completion of a background check
Child Protection Clearances The following PA Act 153 clearances and background checks are required prior to commencement of employment and as a condition of continued employment: PA State Police Criminal Record Check, FBI Criminal Record Check, PA Child Abuse History Clearance.
Required Documents Resume, Cover Letter
Optional Documents Not Applicable


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