Program Coordinator

The Open Door

Pittsburgh, PA, USA



Full time


Aug 24

 Position Summary:

The Program Coordinator will assist the Executive Director in overseeing all aspects of the Open Door programs, including volunteer recruitment and supervision, curriculum implementation, coordination with the First United Presbyterian Church of Crafton Heights, parent outreach and support, and administrative duties as assigned.

Essential Functions:

  • Organize, coordinate, and lead the after school program (Monday-Thursday, 3:00-5:00) in accordance with the The Open Door vision and goals
  • Help design and implement new programs to meet the needs of our community
  • Oversee current programs (Chess Club, Kids of Steel, Girls Group, etc.) 
  • Design and implement curriculum for student and/or volunteers as assigned
  • Order, prepare, and maintain necessary materials for daily/weekly operations
  • Coordinate assignments to volunteer workers for various programs   
  • Plan Special projects and events and focus on community connectivity     
  • Assist in and ensure completion of all attendance and participant data related to the program/funder/agency requirements and program evaluations
  • Assist executive director with Cross Trainers Summer Day Camp, registration, staff recruitment and training; assist with oversight of the entire day camp  
  • Assist in supervising and planning for Friday Night Rec (6:00-10:00)   
  • Conduct and/or assist in volunteer orientation, training for volunteer work assignments, recognition programs and/or special events

Other Responsibilities:

  • Collaborate with school administration on an as needed basis         
  • Represent the Open Door professionally at all times in the schools, community, public forums and CHUP (Crafton Heights United Presbyterian Church) services
  • Assist executive director in screening, leading, training, and evaluation of volunteers and staff    
  • Help to plan volunteer orientations and trainings as required to meet Open Door standards     
  • Maintain accurate records and provide timely reports on volunteer participation
  • Develop and manage volunteer policies and procedures and evaluate volunteer programs and recommend/implement changes as needed
  • Maintain Open Door policies and procedures at all times to ensure the safety and well-being of the children; ensure respectful communication with parents and volunteers; ensure respectful treatment of Open Door and Church property; maintain equipment and supplies inventory        

Minimum Qualifications:

  • Bachelor’s Degree or equivalent experience in a related field required.
  • Ability to relate to a wide variety of ages, socio-economic status, religious identity, etc.
  • Experience managing volunteers and/or employees
  • Ability to find or create, and implement curriculum
  • Must pass all necessary clearances and background checks.  

Physical Requirements:

  • Ability to move freely in and out of different ministry settings (e.g. church building, Open Door, schools, community establishments, etc.)
  • Ability to speak publicly and read and write clearly

Core Competencies:          

  • Interpersonal Skills: Demonstrates the ability to lead and work with others, including the capacity to listen and accept criticism. Engages people positively with a sense of optimism and competence.
  • Communication: Ability to deliver a message clearly (written or oral) by employing accepted grammar and patterns of speech; is able to convey the challenges/opportunities at hand in a way that engenders trust and hope.
  • Initiative: Is capable of hard work; able to work without constant supervision or continual feedback; willing to take risks and invite other to do the same.
  • Influences Others: Encourages others to cooperate and join in participating in a larger vision; uses verbal and non-verbal skills to generate energy, passion, commitment, and respect; creates an environment in which others would like to participate.
  • Personal Resilience: Can effectively cope with change and uncertainty and is able to act even when some things are up in the air; contributes to the well-being of the group by providing a non-anxious presence, and is flexible.
  • Spiritual Maturity: Leads a life reflective of personal commitment to Christ and spiritual grounding in the Gospel; is willing and able to pray with and for others; is seen by others as reliable, authentic, and approachable; willing to seek out spiritual direction and mentoring from others; is able to live a credible lifestyle.

Organizational Profile & Employee Expectations:

Grounded in principles of the Christian faith, but open to all, The Open Door Youth Outreach exists to improve the lives of neighborhood youth through programming that supports strong self-identity, resiliency and behavioral competence. We are intentional in purposeful community engagement through positive relationships in academic assistance, social interaction and athletics, with caring adult volunteers in an environment of safety and fun. The Open Door operates as the outward facing branch of the First United Presbyterian Church of Crafton Heights' youth ministry program.

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