Base Pay: Salary, based on experience
Employee Type: Full-Time
Industry: Social Services, Non-Profit
Manages Others: Yes
Job Type: Executive Management
Reports to: Executive Director
Required Education: Bachelor's Degree Required Experience: 3-5 years of related experience
Work Schedule: M-F, Hybrid available
Location: Pittsburgh, PA
The Mission of Veterans Place is to empower veterans' transition from homeless to home, ending the cycle of homelessness, and to assist all at-risk veterans to become engaged, valuable citizens who contribute to their communities. Our vision is a community where veteran homelessness is rare, brief, and non-reoccurring and where veterans are valued, productive, and respected citizens who contribute to their community. Veterans Place is a CARF Accredited organization, following the ASPIRE model, to provide quality, value, and optimal outcomes of services to our clients.
The Controller at Veterans Place of Washington Boulevard is the individual with primary responsibility for establishing, monitoring and enforcing financial policies and procedures. This includes ensuring policies and procedures align with By-Laws, Grants and overall mission of the organization. The Controller regularly conducts audits on financial reports and transactions. Additional responsibilities include overseeing the Accounting Department, working with the Board of Directors and Executive Director to create and implement annual budget.
- Maintain current Policies and Procedures to align with By-Laws and Grants
- Create and implement Annual operating budget
- Coordinate the provision of information to external auditors for the annual audit, grantor audits, and workers compensation audit
- Maintains accounting records so they are audit ready at any given time.
- Maintains contact with auditors throughout the year to ensure GAAP compliance.
- Comply with local, state, and federal government reporting requirements and tax filings
- Attends various Federal, State and local training activities and disseminates, interprets, and explains information on requirements and new initiatives to staff, other agencies, the Board of Directors, and other groups and individuals within the organization.
- Create direct cost allocations with uniform procedures for budgeting and financial reporting.
- Approve proper allocation recording and reporting for payroll function.
- Interpret various grants for proper compliance in reporting as well as allowable spending.
- Submit Federal Financial Reporting forms each quarter and yearly including closeout financial grant reports.
- Request increase in federal per diem rates.
- Reconcile and submit vouchers on US Department of Labor, and US Department of Veterans Affair grants.
- Maintain grant budget narratives for main programs including monthly submission for PA Military Veterans Affairs.
- Provide Budget narratives, reporting & variance analysis reports.
- Manage Temporary Restricted Net Assets, and Management Designated Net Assets.
- Assist with Capital Campaigns, and grant reporting
- Prepares the following reports:Components of Cash Report
- Budget Versus Actual Year To Date By Program Report
- Comparison Income Statement Current Year To Date Versus Prior Year To Date
- Balance Sheet Comparison
- Program Income Statements by Month are reviewed for Grant spending when applicable.
- The Controller will complete all financial reports and submit to the Board Treasurer along with financial status. This includes summary reports to the bimonthly Board meetings.
- The Controller will communicate to the Board of Directors when necessary in writing and verbally. This includes attending any Finance Committee and Board Meetings. The Finance Committee meets bimonthly to review all financials, as well as a Transitional Housing & Day Program 3 Year Comparison on bed days and hours served.
- Create and implement annual operational budget
- Overseeing regulatory reporting, frequently including tax planning and compliance
- Implement strict budgetary controls.
- Manage commercial banking relationships to facilitate an appropriate credit resource under highly competitive terms
Leadership & Management:
- Oversee the operations of the accounting department, including the design of an organizational structure adequate for achieving the department's goals and objectives
- Delegates adequate authority to subordinates to properly carry out their responsibilities and objectives, and defines, in writing, limitations of that authority so that they are clearly understood with respect to policies, contracts, expenditures and actions, which affect personnel.
- Maintain performance standards. Oversee time and attendance of direct reports and address performance concerns. Train and coach accounting staff and develop performance standards with subordinates to reach, or exceed, standards on a continuous basis. Initiate any corrective steps to modify or correct performance problems.
Program Management and Development:
- Work closely with Executive Director, and Human Resources in the development and economic evaluation of various fringe benefit programs for staff and program components
- Assure financial plans are consistent with organizational goals
- Evaluating accounting and internal control systems to ensure proficiency
Day to Day Activities:
- Works with program staff for grant fund usage and additional spending or to limit spending when necessary.
- Maintains and reconciles general ledger on a monthly basis.
- Reports cash requirements and cash flows to Executive Director on a biweekly basis.
- Submits cash requests to Executive Director for inter fund transfers.
- Approves journal entries.
- Reconciles the bank accounts.
- Prepares all financial reports.
- Approves payroll preview, and payroll accounting transactions including benefits, and taxes.
- Manages year end payroll tax reconciliations.
- Approves 1099's.
- Develops the annual budget along with Executive Director for presentation to the Finance Committee, and final approval from the Board.
- Allocates budget to appropriate cost center.
- Maintain records on insurance coverages.
- Oversees all financial, grant & payroll audits.
- Coordinates with external auditors for completion of the Federal & State tax forms.
- Performs draw calculations and submits draws for HVRP, GPD Case Management programs.
- Involved in grant budgets, and narratives.
- Make requests for any increase in Grant Per Diems.
- Handles all Grant spending reports.
- Calculates all Federal Financial Reporting (SF425).
- Approves weekly check runs.
- Approves purchasing payment methods.
- Final approval on service fee write offs as uncollectible.
- Final approval on accounting coding, when applicable.
- Obtains Grant Applications and Agreements.
- Part of Special Grant Reporting Processes.
- Forecasting grant expenses to see what spending needs to happen prior to the end of a grant.
- Responsible for depreciation and fixed asset ledger.
- Assist Program Managers in budget preparation for financial budget as well as grant budgets
- Guide program managers on funding status and variances to course correct on spending when necessary
- Assists accounting department in day to day support
- Provide oversight on development reports for monetary items
- Provide support for budget items on notice of funding opportunities for federal grants
- Reconciliations of Other General Ledger Accounts:
- Each month the Controller, as part of the month end closing, reviews all general ledger accounts and provides spreadsheet support for pertinent accounts.
- Any necessary journal entries are documented and entered by the accounting staff.
- Expenses are verified for accuracy and for consistent monthly charges over the year.
- Subsidiary Ledgers are verified to agree with the general ledger and supporting schedules.
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Must be able to remain in a stationary position for extended periods of time to operate a computer and other office equipment
- Bachelor's Degree or equivalent
- Must have prior management/supervisory experience.
- Must be proficient in Microsoft Office Suite including Word, Excel and PowerPoint.
- Must be proficient in QuickBooks
- Ability to work independently with minimal supervision
- Strong organizational and time management skills
- Passing a pre-employment drug and alcohol screening is required and a background check will be conducted
- Experience working with veterans and homeless population
- Experience with nonprofit accounting
- Experience working with Veterans Administration
- Knowledge of community resources and services
- Familiarity with case management software and databases
- Veteran Status
Perks and Benefits:
- 90% of medical insurance monthly premium covered by Veterans Place
- Dental and vision insurance premiums fully covered by Veterans Place
- 3% of contributions to employee's IRA account matched by Veterans Place
- Supplemental benefits such as Aflac and LegalShield
- Paid time off up to 20 days
Veterans Place of Washington Boulevard, Inc. is an Equal Opportunity Employer
Effective Date 09/12/2023