Office Manager

Bloomfield Garfield Corporation

Pittsburgh, PA, USA

Employment

US$18.5-18.5 (hourly)

Administrative

Part time

Jul 19

Reports to:  Chief Operations Office or Executive Director

Overview of Job:  Administrative duties that support the smooth and effective operation of the BGC’s programs, projects, events and activities; 35-hour per week position to start; Compensation to be commensurate with experience and skills, and to include fringe benefit package for employee;

Duties & Responsibilities:

The primary duties and responsibilities of the position include, but are not limited to, the following:

  1. Work closely with Chief Operations Officer and Executive Director to ensure that the administrative structure is in place to support the work of the other staff members and ensure an orderly flow to the daily business of the Bloomfield-Garfield Corporation (BGC) in the community.
  2. Maintain and manage the records of all of the financial activities of the BGC in both electronic and print forms as needed. Transmit on a weekly basis evidence of all receipts and disbursements to the BGC’s outside bookkeeping service, and ensure that these are assigned to the proper fund category by the service. File all deposit slips, paid invoices, and receipts for future audit.
  3. Maintain online access to the organization’s various accounts with local banks and with other vendors or entities with whom the BGC does business. Reconcile the balances in its bank accounts with the appropriate statements on at least a quarterly basis. 
  4. Assist the BGC’s outside auditors in obtaining all of the necessary information to prepare the audited financial statements and tax return for the BGC that pertain to the previous calendar year.
  5. Facilitate the process by which the BGC’s business and financial records can be digitized for future storage and retrieval.
  6. Assist with the on-boarding of new employees to ensure that they are entered into the payroll system and that they have been enrolled in any of the fringe benefit programs for which they are eligible. 
  7. Oversee the submission of timesheets semi-monthly and prepare payroll spreadsheets for submission to the BGC’s payroll service. Ensure that each payroll is stored electronically for future reference.
  8. Accept and process all cash receipts from the BGC’s residential and commercial tenants, as well as all payments that may arrive through the mail or electronically from tenants or from other sources, and enter them into a deposit ledger daily for future reference.
  9. Serve as the first point-of-contact with the general public calling or visiting the BGC’s offices and direct them to the appropriate staff as may be required. Provide information to those persons seeking services from the BGC if the appropriate staff are not available. 

Qualifications:

  1. Minimum of an associate’s degree from a two-year college or trade school, and/or extensive experience within the administration of a small non-profit agency or for-profit company.
  2. Sound working knowledge of basic bookkeeping practices and procedures, and some understanding of the fund accounting system within any non-profit organization.
  3. Strong interpersonal skills in dealing with other staff or board members and the public, and experience using Microsoft Word, Excel, Quickbooks, and other relevant computer software.
  4. Ability to organize Zoom conference calls for other staff members as needed.
  5. Possession of a PA driver’s license preferred, and absence of any history of misdemeanor or felony offenses without the past three (3) years.

Send resume and cover letter to Pamela Schön at pam@bloomfield-garfield.org

References should be furnished upon request.

The BGC is an Equal Opportunity Employer.

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Bloomfield Garfield Corporation

Bloomfield Garfield Corporation

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