At Greater Pittsburgh Community Food Bank, we're committed to diversity, equity, and inclusion. Our organization grows and succeeds when all members of the community, where we live and serve, have a seat at the table to help us ensure all of our neighbors have enough to eat. We invite candidates from all diverse backgrounds, including but not limited to race, gender, sexual orientation, abilities, etc., to join our team. 

Job Summary

The Grant Coordinator is responsible for developing customized and template grant proposals, reports, letters of inquiry and other grant-related documents. They will assist the Grant Manager in the execution of the grants calendar and in monitoring grant deliverables. Overall, the Grant Coordinator is responsible for a large portfolio of private foundation, corporate and organization grants that provide annual support for Greater Pittsburgh Community Food Bank’s mission. 

 Key Responsibilities

Grant Seeking 

  • Write grant applications and proposals for submission on an ongoing and strategic basis to meet the core mission, program, and capital needs of the Food Bank. 
  • Researching and accumulating content for each part of proposals, including needs statements and needs assessments 
  • Writing, proof-reading and editing proposals 
  • Customize grant proposal and grant report templates for general operating and program funding requests 
  • Update proposal and report templates with new information as needed 
  • Draft new proposal and report templates as needed 
  • Prepare monthly, quarterly and/or annual reports with strict deadlines as required by funding agencies.  
  • Contribute to a clear, accurate, and complete Grants/Proposals Calendar of approximately 300 submissions annually, reporting all inquiries, working dates, submission plans, and reporting requirements. 


  • Taking minutes at grant management meetings and monitoring resulting task lists  
  • Attend staff meetings and other meetings as required. 
  • Development team members are expected to assist the Food Bank in achieving its goals even if such tasks are beyond the scope of this outline. Examples include (but are not limited to): assisting at special events or food distributions, helping with food and fund drives, or securing sponsorships. 


  • Bachelor's degree and/or 1-2 years of experience coordinating and writing grant proposals. Other qualifications include: 
  • Excellent writing and editing skills 
  • Excellent organizational, interpersonal and communication skills 
  • Strong customer service skills 
  • Strong time management skills; ability to work on multiple projects/priorities  
  • Self-starter/independent worker requiring minimal supervision 
  • Strong computer skills and proficiency with MS Office; ability to learn multiple platforms; experience with donor CRMs, and Office 365 and SharePoint preferred 
  • Must effectively handle sensitive information 
  • Ability to maintain positive attitude and work environment; ability to work a diverse group of people 
  • Act 33 and Act 34 clearances. 


The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all responsibilities, duties, and qualifications required of employees assigned to this job. 

Apply for this position Back to job

You must be logged in to to apply to this job.


Your application has been successfully submitted.

Please fix the errors below and resubmit.

Something went wrong. Please try again later or contact us.

Personal Information


View resume