Administrative Assistant

Congregation of the Holy Spirit

Bethel Park, PA, USA

Employment

Administrative

Jul 27

Description:

Performs administrative duties related to the work of the Provincial utilizing in-depth knowledge of institute operations, procedures and personnel.

Principal duties and Responsibilities:

  • Provide secretarial services to the Provincial in a confidential manner. Prepare letters of good standing for members when approved by the Provincial.
  • Keep personnel records, Provincial Calendar, province database, and mail lists current.
  • Keep current Praesidium database up to date and works with members of the Province to complete training requirements.
  • Provide assistance to Council, CSSp visitors and Libermann Hall community when requested.
  • Work with Dentons law firm on immigration matters.
  • Organize and prepare documentation for Provincial Council and Corporation meetings–transcribing minutes for Provincial’s approval; editing minutes for distribution to Province. 
  • Prepare agenda, reports, questionnaires, ballots etc. for Council and Chapter meetings and manages general distribution.
  • Keep current the Province Directory and prepare for printing and distribution all members on an annual basis.
  • Prepare funeral arrangements; write obituaries; inform membership and acknowledge donations received in memory of deceased.
  • Keep Archconfraternity database current and processes requests for membership as well as preparing and mailing the Annual Novena letter.
  • Handles all correspondence related to the Annual Pentecost Appeal in the parishes.
  • Complete and update forms to update information from the Generalate, Arch/dioceses and Kennedy Directory.
  • Assist with Archive information when necessary.
  • Order office supplies and other items as needed.
  • Additional responsibilities as required.

Requirements:

  • Excellent written and verbal communication skills
  • Excellent organizational abilities
  • Proficiency with Microsoft Office.
  • Must maintain a high level of confidentiality.

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