Financial Manager

Carnegie Museums of Pittsburgh

Pittsburgh, PA, USA


US$45-55k (annually)


Full time

Aug 5

The Financial Manager works in the Finance department in of the Carnegie Museum of Natural History, one of the nation’s leading research and natural history museums, with significant collections, exhibitions, and public programs. This position evaluates, interprets, and implements complex financial and accounting concepts or techniques for financial budgeting, planning and control.  Responsible for the monthly financial analysis and evaluation of internal cost centers and variance analysis.  In conjunction with the Financial Director, develops and maintains annual budgets.  Monitors and maintains restricted funding and grants.

Expected starting pay range, based on experience, $45,000.00 to $55,000.00

This Full-Time position is eligible for Carnegie Museums of Pittsburgh’s many employee Benefits.

Education and Experience:

  • A bachelor’s degree with emphasis on business management, finance, and accounting.
  • Minimum of 5 years of related work experience is required, preferably in a nonprofit and/or academic setting.
  • Experience/demonstrated interest in arts, and non-profit accounting are preferred. 
  • Must have familiarity with Microsoft Office software, including advanced knowledge of database and spreadsheet applications.
  • Will be expected to gain proficiency in computerized accounting software: Blackbaud Financial Edge (FE).
  • Prior experience with FE and fund accounting is desirable.

Knowledge, Skills, and Abilities:

  • Strong organizational and communications skills, analytical problem solving, and ability to gather, analyze and communicate financial data and concepts.
  • Experience with non-profit accounting, general ledger maintenance and analytics, and grant reporting are preferred. 
  • Confidentiality and attention to detail are imperative, along with the ability to initiate and complete projects accurately, on time, and under pressure.
  • The successful candidate will be able to thrive in a busy, multi-tasking environment with limited direct supervision.

Principal Accountabilities:


  • Collaborate with Director of Finance to ensure timely and accurate review of proposals including budgets and budget justifications. 
  • Manage the grant fund processing and account creation for all awarded grants and sub awards. 
  • Track and monitor grant budget detail and perform monthly reporting and reconciliations. 
  • Oversee quarterly grant billing and effort reporting for salary transfers and update the PI’s on the status of their budgets.


  • Manage and monitor the Museum general ledger accounts including the coordination and preparation of monthly, quarterly and annual journal entries and the reconciliation of all accounts. 
  • Review daily admission revenue reports and weekly attendance reports. 
  • Review and approve financial paperwork such as journal entries, deposits, check requests, invoices, cash advances and expense reports. 
  • Work with and delegate to staff to facilitate the processing of the above.


  • Work in conjunction with Financial Director to manage and interpret the accurate and timely development and preparation of monthly financial statements, payroll reporting, statistical reporting, foundation reporting, monthly variance analysis and other ad hoc reporting for section/department heads. 
  • Create written analytical review reports of monthly financial statements to ensure adherence to annual and year to date budgets.


  • Work with Director of Finance to manage and maintain all operating, restricted, and designated fund financial information.  
  • Periodically review and analyze fund data to meet management’s expectations regarding internal fund financial controls and 501(c)3 federal reporting requirements. 
  • Oversee preparation of journal entries related to these funds on a monthly basis.


  • Assist Director of Finance with the periodic analyses to evaluate the efficiency and effectiveness of finance-related procedures.
  • Maintain and distribute petty cash and paper checks, and count cash donations.

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