Director of Alum and Parent Engagement

Winchester Thurston School

Pittsburgh, PA, USA

Employment

US$65k (annually)

Development/Fundraising

Sep 2

Winchester Thurston School, a nationally recognized and innovative Jr. Pre-Kindergarten through grade 12 independent day school in Pittsburgh, seeks a Director of Alum and Parent Engagement to lead and manage the details for all efforts to engage WT parents and alums in supporting WT with their time, philanthropy, advocacy, and passion. With internal and external responsibilities, the Director of Alum and Parent Engagement is responsible for managing the comprehensive relationship building among alums and parents, for supporting the Parents Association in its efforts to engage parents in the life of the school, for supporting the Alums of Color and Young Alum engagement initiatives, and for managing an eventual Alum Advisory Committee. The Director of Alum and Parent Engagement will maintain a small portfolio of mid-level major gift prospects from the universe of alums and parents, for whom in-person stewardship and solicitation is appropriate.

The individual in this position will work closely with the Executive Director of Institutional Advancement, Advancement Department members, the Board of Trustees, other employees, parents, students, alums, and current and future donors. The Director of Alum and Parent Engagement performs under the general direction of the Head of School and under the daily supervision of the Executive Director of Institutional Advancement. The individual in this position serves in a manner that advances and upholds the mission and philosophy of Winchester Thurston School.  

The Director of Alum and Parent Engagement is responsible for the following duties and responsibilities:

Alum Engagement

  • Cultivate all WT alums through innovative, effective outreach strategies
  • Plan and execute engagement of Alums of Color and young alums, working with the Advancement Services Coordinator and Advancement Office Manager to coordinate data and research for this constituency
  • Work to connect alums with school activities and experiences, including City as Our Campus opportunities
  • Identify class agents and geographic agents to assist in building relationships with alums
  • Interact with Upper School students through the senior gift program and the senior video to develop their role as future alums
  • Coordinate Distinguished Alum and Honorary Alum programs
  • Identify and host individual and group regional events in targeted cities with key alums (and parents) in collaboration with Associate Director of Advancement, Advancement Services Coordinator, and Events Coordinator
  • Serve as the Advancement Department lead in planning the annual Reunion and other alum events, including the Home from College Luncheon, working closely with the Event Coordinator to ensure successful execution  
  • Facilitate and serve as the lead on the annual Young Alum College Care Package mailing 
  • Work with the Advancement Office Manager to ensure communication of event announcements and invitations, Thistletalk Class Notes, In Memoriam, etc., death notices and sympathy cards, recognition gifts (baby presents, thank you gifts), alum archives (yearbook, photo management)
  • In cooperation with the Director of Equity, Inclusion and Wellness, work to schedule and plan meetings/events for the Alums of Color
  • Create and manage an eventual Alum Advisory Committee
  • Perform other duties as assigned 

Parent Engagement

  • Serve as the primary point of contact for Parents Association leadership, Room Parents and Parent Coordinators
  • Work to connect parents with school activities and experiences, including City as Our Campus opportunities
  • Work with the Parents Association leadership to create a structure of Room Parents and Parent Coordinators each year
  • Schedule and set agendas for Room Parent meetings
  • Work with the Director of Equity, Inclusion and Wellness to schedule all Parent Equity & Inclusion Committee meetings and to disseminate information for those gatherings
  • Serve on all Parents Association event committees and, in conjunction with the Special Events Coordinator, manage meetings and expectations of committee members
  • Work closely with the Event Coordinator to ensure the successful execution of all Parents Association-related events (including Parent Coffees, Pumpkin Fair, Holiday Open House, Benefit, Spring Fling, etc.) 
  • Draft monthly Parents Association newsletter and work with Advancement Office Manager to ensure distribution
  • Work with the Executive Director of Institutional Advancement to set Parent educational events
  • Assist room parents and parent divisional coordinators with strategic development of division specific engagement efforts
  • Work with Room Parents to disseminate information and provide contact lists as needed
  • Facilitate strong relationships between Parents Association leaders and the Division Directors
  • Perform other duties as assigned

 Alum & Parent Giving

  • Manage a small portfolio of alumni and parents, cultivating and soliciting mid-level gifts
  • Strategically identify and recruit current and future alumni and parent volunteer leaders in an effort to build engagement and participation
  • Support the Director of Leadership Philanthropy in identifying prospects for major giving and the Planned Giving program
  • Collaborate with the Associate Director of Advancement on special solicitation projects for the WT Fund, including young alum giving, reunion giving, class challenges, and the senior class student and parent gifts
  • Collaborate with the Director of Leadership Philanthropy and the Associate Director of Advancement on the annual Reunion Giving initiative
  • Manage sponsorship fundraising associated with alumni and parent events
  • Perform other duties as assigned

 Leadership Opportunities

  • Participate actively in the Board Development Committee, Committee on Trustees, and Parents Association Leadership meetings

 Metrics

  • Portfolio of 20-25 prospects for stewardship and solicitation
  • Conducts an average of 8 in-person “moves” per month. (Move is defined as a pre-planned, strategic engagement that moves the prospect measurably closer to the projected gift or pledge.) 

Qualifications

  • Bachelor’s degree and at least 3 years of experience in a related field
  • Proven relationship builder, leader and motivator, with the ability to work independently as well as collaboratively in a team environment
  • Experience in fundraising and cultivating donors (preferred)
  • Ability to manage many details and deadlines while also leading and collaborating with colleagues and volunteers to plan and execute events
  • Strong organization and analytical skills, as well as database management experience
  • Ability to be creative, confident and energetic, with initiative, optimism, and flexibility
  • Ability to effectively balance competing priorities and meet inflexible deadlines
  • Strong verbal and written communication skills

Applicants may apply at https://www.applitrack.com/winchesterthurston/onlineapp and will need to submit a cover letter, resume and the names and contact information for 3 professional references.

Winchester Thurston School is an equal opportunity employer. WT is dedicated to the goal of building a culturally diverse and pluralistic community and strongly encourages applications from people of color, LGBTQ+ candidates, and women.

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Winchester Thurston School

Established in 1887. Pre-K – 12, nationally recognized independent, coeducational, college preparatory day school in Pittsburgh.

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