DUTIES AND RESPONSIBILITIES:

  • Bachelor’s degree in accounting, finance, or closely related discipline a must.
  • A minimum of three years serving in an accounting role; fund accounting experience preferred.
  • Skilled in all general accounting functions; nonprofit accounting experience a plus.
  • Understand, and be able to successfully manage, all functions of the fiscal department and serve as a backup to the Director of Fiscal Operations.
  • Maintain the General Ledger and the General Ledger entries including, but not limited to, preparing and creating General Ledger entries.
  • Participate in, and act as a back-up for, the total process for accounts payable, accounts receivable, and payroll functions.
  • Assist with the oversight of the cash flow for the Agency and any outside entity with which the Agency has an obligation, contractual or otherwise including, but not limited to, making deposits, when needed.
  • Prepare the monthly treasurer's reports, balance sheets, trial balance and spreadsheets for distribution to the Board of Director's, Program Director's and staff as requested on a monthly basis.
  • Prepare, examine, and submit all financial reports, including but not limited to, tax liabilities and fiscal requirements of all funding sources for the Agency and any outside entity with which the Agency has an obligation, contractual or otherwise.
  • Monitor monthly expenses of all Agency programs.
  • Complete bank reconciliations.
  • Close Agency grant-funded programs in accordance with the grant contract period and perform the Agency year-end close including, but not limited to, spreadsheet of contracts, dates, and amounts.
  • Prepare, submit, and/or review all cash requests pertaining to funding for the Agency and any outside entity with which the Agency has an obligation, contractual or otherwise.
  • Meet with Program Directors to learn and review fiscal matters regarding the program at least monthly or when requested by the program director for the Agency and outside entity with which the Agency has an obligation, contractual or otherwise.
  • Preparation and maintenance of the Financial Policies and Procedures manual for the Agency and any outside entity with which the Agency has an obligation, contractual or otherwise.
  • Develop and recommend changes to the Financial Policies and Procedures at least every two years.
  • Act as staff support to the Finance Committee for the Agency and any outside entity with which the Agency has an obligation, contractual or otherwise.
  • Prepare and present financial information to the Board of Directors as directed by the Executive Director or his/her designee for the Agency and any outside entity with which the Agency has an obligation, contractual or otherwise.
  • Assist in the preparation of all program financial budgets and budget revisions for the Agency and any outside entity with which the Agency has an obligation, contractual or otherwise.
  • Insure that all Agency internal controls are appropriate and followed.
  • Prepare monthly, quarterly, and yearly reports.
  • Assist with preparation and maintenance of Agency budgets.
  • Assist with purchasing procedures, including, but not limited to, contract compliance and regulations of the Agency and any outside entity with which the Agency has an obligation, contractual or otherwise.
  • Assist with Agency compliance measures regarding appropriate bidding procedures where applicable.
  • Assist with proper cash handling procedures including the receipt, processing, and verification mechanism for the Agency and any outside entity with which the Agency has an obligation, contractual or otherwise.
  • Record and maintain deposit information in appropriate ledger in a timely manner, including the maintenance of separate list of deposits for the Executive Director.
  • Ensure deposits are made in a timely fashion and appropriate documentation is maintained for each program within the Agency within three days of receipt.
  • Maintain copies of all signature cards for all fiscal and program requirements.
  • Submit all fiscal documents to the Executive Director or his/her designee for approval prior to submission for the Agency and any outside entity with which the Agency has an obligation, contractual or otherwise.
  • Supervise inventory for the Agency and any outside entity with which the Agency has an obligation, contractual or otherwise.
  • Assist Executive Director, or his/her designee, in matters relating to insurance policies and all other matters required for the Agency and any outside entity with which the Agency has an obligation, contractual or otherwise.
  • Assist with the preparation of and maintenance of all necessary contracts between the Armstrong County Community Action of Pennsylvania, other external Federal, State and local agencies or companies, and subsidiary companies of the Agency.
  • Assist with the submission of reports to funding sources accurately and in a timely manner including, but not limited to, preparation and submission of invoices.
  • Assist with maintaining unclaimed property schedule and reporting.
  • Participate in staff meetings.
  • Work closely with the management team.
  • Assist with all functions of the annual audit, including but not limited to, preparing and analyzing work papers, trial balances, schedule of federal awards, etc.
  • Serve as a back-up in all aspects of the Fiscal Assistant in his/her job duties, as well as other staff assigned by the Executive Director.
  • Responsible for informing the Executive Director on a daily basis of all matters pertaining to the operation of programs and in all matters that may affect the Agency.
  • Perform any and all duties as assigned by the Executive Director or his/her designee.

Confidentiality: All Agency personnel are subject to confidentiality policies as described in the Agency Personnel Policies. It will be a direct violation of confidentiality to reveal information about clients, fiscal operations, or Agency administrative operations with anyone within the department, outside the department, or anyone outside of the agency without permission of the immediate supervisor or the Executive Director. Violation of this policy will result in immediate suspension without pay pending a review by the designee chosen by the Chairperson of the Board of Directors.

ABILITIES AND QUALIFICATIONS:

  • Bachelor’s Degree in Accounting, Finance, or closely related discipline
  • Three to five years of experience in one of the following: MIP, SAGE, or QuickBooks. Experience in Horizon software a plus.
  • Non-profit accounting experience preferred; Fund accounting experience helpful.
  • Highly skilled in math, accounting, and financial processes.
  • Ability to communicate with the auditor/outside organizations on a professional level. 
  • Professional and mature demeanor; Positive attitude
  • Ability to utilize computers and adapt to different software programs.
  • Ability to prepare and manage budgets.
  • Ability to supervise employees.
  • Strong analytical and problem-solving skills.
  • Excellent communication and interpersonal skills.
  • Excellent critical-thinking skills.
  • Skilled in time management and the ability to prioritize tasks.
  • Detail-oriented and highly organized.
  • Flexible in adapting to change within the department and the Agency.
  • Flexible in changing work schedule when necessary.
  • Knowledge of social service programs is helpful.
  • Must have the ability to relate well to others.
  • 19. Must maintain a professional appearance at all times.
  • Valid PA Driver's License and reliable transportation.
  • Child abuse and criminal history clearances (Act 33 & 34), FBI fingerprinting clearances, and drug screening required.

Reports to the Executive Director

Salary range begins at $50,000, and is negotiable based upon experience.

Benefits: Health, Dental, Vision, Pension, Life Insurance, 15 paid holidays, sick/personal/vacation time off, up to five paid Bereavement days, paid time for Jury Duty, possibility for hybrid work opportunities after introductory period.

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