Development Coordinator

Pittsburgh CLO

Pittsburgh, PA, USA Remote


US$22+ (hourly)


Full time

Oct 31

Pittsburgh CLO is a not-for-profit cultural organization dedicated to the preservation, creation and promotion of the American musical theater art form, the furnishing of arts education and providing outreach and meaningful community service opportunities in Western Pennsylvania and throughout the United States.

The Pittsburgh CLO, hailed as one of the nation’s premier regional theaters, is seeking a customer-service oriented, organized, enterprising self-starter to serve as its Development Coordinator

The successful candidate will provide primary staff support for CLO’s fundraising, donor cultivation and recognition events and other development-focused activities.  Duties also include coordinating donor services and benefits, contributing to the cultivation and retention of donors and prospects and recruiting and managing an ongoing CLO volunteer base. The Development Coordinator also serves as a main point of contact for CLO donors and volunteer support groups and provides administrative support to the Development Department to enhance our efforts both on and off stage. If you have a strong passion for the arts, we want to hear from you! 

What you’ll do: 

Primary staff support for Fundraising and Development events:

  • Provide primary staff support and serve as staff liaison for the CLO Ambassadors, CLO Guild and CLO Academy special events and activities. Work closely with the event committees to generate sponsorship and marketing materials and invitations, programs and signage; coordinate the solicitation, tracking and organization of auction donations. Coordinate committee meetings; maintain membership databases and other tasks necessary for the successful implementation of fundraising events and other Ambassador and Guild activities.
  • Provide primary staff support for other CLO special events including cast parties, donor events, corporate sponsor events, donor tours, invited dress rehearsals and SPARK Festival events. Maintain mutually beneficial relationships with local caterers, restaurants and other like businesses to ensure events are both well-designed and cost-effective.
  • Develop and manage the recruitment, scheduling and coordination of volunteers for CLO events and special projects.
  • Assist as necessary with events and other activities (both on- and off-site) that may fall outside of normal business hours. 

Donor Relations:

  • Serve as the main point of contact and concierge for Pittsburgh CLO donors, handling requests, addressing concerns, answering questions and providing additional information as necessary. 
  • Coordinate, accurately track and fulfill individual donor and corporate sponsor benefits and services including ticket requests, parking, invitations, program ads, signage and RSVPs.
  • Coordinate donor recognition activities including thank you notes on donor seats during shows, invitation lists to the donor lounge and opening night cast party invitations.

Development Office Administrative Support

  • Assist with writing and coordinating mailings of solicitation and acknowledgement letters. 
  • Assist with data entry and management in Tessitura and OneCause.
  • Assist with preparation of grant proposals and corporate sponsorship solicitations. 
  • Supervise the Development Intern(s) and work with the Patron Services Department and Director of Community Engagement to implement CLO’s free ticket programs.
  • Work as a productive member of the Development team and maintain collegial relationships.
  • Other tasks as assigned by the Associate Director of Development and/or Director of Development to advance the goals and objectives of the Pittsburgh CLO.

What you’ll need:

  • 1-3 years of experience in a non-profit or community organization in development, customer service, community relations or marketing.
  • Superb customer service skills and attitude.
  • Excellent verbal and written communications skills.
  • Excellent organizational skills with demonstrated attention to detail and accuracy.
  • Ability to work quickly and accurately in a fast-paced environment.
  • Flexible and skilled at juggling multiple projects at once with the ability to adapt quickly.
  • Proficiency in computer skills, including Microsoft Office Suite and database programs. Graphic design and/or Tessitura a plus.
  • Ability to foresee potential problems and plan contingencies accordingly.
  • Ability to maintain and protect sensitive and confidential information.
  • Willingness and ability to work the unconventional hours of the entertainment industry, including weekends, evenings and holidays, when events occur and when company’s peak deadlines occur during such times.
  • Engaged in and inspired by Musical Theater.
  • PA driver’s license preferred
  • Ability to lift 25 pounds preferred.

 What we offer:

  • Full-time, non-exempt position with a dynamic organization and engaged team
  • Full employer-paid benefits package (health, vision, dental, and long-term disability)
  • Hourly pay starts at $22.00 per hour, commensurate with experience. 

It is the continuing policy of Pittsburgh CLO to afford equal employment opportunity to qualified individuals regardless of their race, color, religion or belief, age, sex, gender identity or expression, national origin, ancestry, sexual orientation, physical or mental disability, veteran status, or family or parental status and to conform to all applicable laws and regulations to that regard. This policy of equal employment opportunity comprehends all aspects of the employment relationship, including application and initial employment, promotion and transfer, administration, and the application of service, retirement, seniority and employee benefit policies. 

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Pittsburgh CLO

Celebrating Musical Theater