Third Party Billing Coordinator - Fiscal Services

University of Texas at San Antonio

San Antonio, TX, USA


US$31.2-44k (annually)


Full time

Nov 8

Location: San Antonio, TX

Regular/Temporary: Regular

Job ID: 8874

Full/Part Time: Full Time

Department Marketing Statement

The University of Texas at San Antonio is a Hispanic Serving University specializing in cyber, health, fundamental futures, and social-economic development. With more than 34,000 students, it is the largest university in the San Antonio metropolitan region. UTSA advances knowledge through research and discovery, teaching and learning, community engagement and public service. The university embraces multicultural traditions and serves as a center for intellectual and creative resources as well as a catalyst for socioeconomic development and the commercialization of intellectual property—for Texas, the nation and the world.

UTSA, situated in a global city that has been a crossroads of peoples and cultures for centuries, values diversity and inclusion in all aspects of university life. As an institution expressly founded to advance the education of Mexican Americans and other underserved communities, our university is committed to ending generations of discrimination and inequity. UTSA, a premier public research university, fosters academic excellence through a community of dialogue, discovery and innovation that embraces the uniqueness of each voice.

Posting End Date 

Applications will be accepted through 11:59 PM CDT on 11/30/2022. At the discretion of the hiring department, this position posting may close once a sufficient number of qualified applications have been received. 


Salary Range: $31,200 - $44,000/Annnualized, commensurate with education, experience and qualifications. 

Hours per Week

Non-Exempt Position: 40 hours per week. 

Required Application Materials

  • Resume is required.
  • Cover Letter is required.

Essential Functions

Function: To perform billing and reconciliations involving third party billing and accounts.

Scope: Responsible for providing customer service through billing and collections of third party vendors. Must exercise independent thought and judgment over non-routine accounting problems. 

Typical Duties: 

  • Responsible for reviewing and implementing agreements between sponsoring agency and the university. Manages sponsor expectations and provides updates as needed.
  • Create contracts according to sponsor MOU agreement using advanced Banner AR third-party functionalities.
  • Establish close communication with third-party sponsors by telephone or electronically to identify and support its transactional needs.
  • Provide guidance and assistance to students concerning University policy, procedures, and interpretation of third-party fiscal matters.
  • Identify and resolve issues arising from operations and requiring coordination with other departments
  • Responsible for generating accurate sponsor invoices, monitoring sponsor receivable, and reconciling sponsor contract.
  • Ensure timely and accurate posting of sponsor payments and student account adjustments as necessary.
  • Proactively analyze third-party Banner AR information to identify balance variances and either refund overpayments to sponsor or adjust contract to decrease deferred payment to student account.
  • Prepare monthly financial reconciliations of all 3rd party accounts to ensure compliance with university policies.
  • Execute controls for third-party process and develop procedures to improve methods for capturing, defining, analyzing, and streamlining processes for delivery of third-party services.
  • Perform additional duties as assigned.


  • Assist in overseeing the scanning/indexing of checks to Receivables Edge for deposit to JPMorgan Chase account.
  • Assist as liaison with students and university departments.
  • Assist in scheduling coverage times for customer service windows.
  • Act as backup for Fiscal Account Specialist and various back office duties, as needed.. 

Required Qualifications

  • Bachelor's Degree from an accredited university. At the department's discretion, related experience may substitute for education on a 1:1 basis.
  • 2 years experience with third party billing/invoicing. Additional college education can substitute for the required experience.

Preferred Qualifications

  • Experience with third party billing in an educational environment.
  • Knowledge and experience working with Banner and PeopleSoft.

Working Conditions 

This position will be primarily located:

On Campus: Primary work location will be on the UTSA Downtown campus;travel and parking expenses are the employee's respoinsibility.

Additional Information 

  • UTSA is a tobacco free campus.
  • This is a security sensitive position. Employment is contingent upon a successful background check.
  • Applicants selected must be able to show proof of eligibility to work in the United States by time of hire. 

EO/AA Statement

As an equal employment opportunity and affirmative action employer, it is the policy of The University of Texas at San Antonio to promote and ensure equal employment opportunity for all individuals regardless of race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability or genetic information, and veteran status. The University is committed to the Affirmative Action Program in compliance with all government requirements to ensure nondiscrimination. Women, minorities, people with disabilities and veterans are encouraged to apply. UTSA campuses are accessible to persons with disabilities.

To view the full job posting and apply for this position, go to

Apply for this position Back to job

You must be logged in to to apply to this job.


Your application has been successfully submitted.

Please fix the errors below and resubmit.

Something went wrong. Please try again later or contact us.

Personal Information


View resume