Executive Assistant

DUTIES & RESPONSIBILITES:

• Act as the point of contact between the Executive Director and internal/external clients & vendors.
• Support Executive Director as needed (schedule appointments, generate response letters, answer & return calls, etc.)
• Manage databases (supporters, volunteers, program participants, vendors, etc.)
• Prepare correspondence & reports
• Coordinate annual fundraising event activities & mailings
• Establish & maintain filing systems
• Manage office equipment & systems
• Monitor and order supplies
• Support program staff with administrative tasks
• Other duties as assigned

 SPECIFICATIONS:

• Proven experience as an executive administrative assistant, senior executive assistant or in other secretarial position
• Excellent written and oral communication skills
• Ability to work well under pressure
• Excellent people skills
• Strong organizational skills
• Ability to multi-task & prioritize
• Strong attention to detail
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Publisher, Outlook)
• Ability to maintain discretion and confidentiality

 QUALIFICATIONS:

• Child abuse, Criminal, NSOR, & FBI clearances
• Two letters of reference
• Valid driver’s license