Accounting Clerk

Summary

Under the direction of the Chief Financial Officer (CFO), the Accounting Clerk is responsible for the coordination of the organization’s accounts payables/receivables, payroll, employee benefits, as well as general office duties of Literacy Pittsburgh (Agency) including as described below. 

Essential Functions

Accounts Payable

• Collect invoices, purchase orders and shipping documentation.
• Match invoices with appropriate purchase orders or shipping documentation
• Verify accuracy of invoices and assign general ledger and grant codes for payment.
• Enter invoices into Literacy Pittsburgh’s accounting system.
• Upload check register to our positive pay portal
• Mail checks and appropriate supporting documentation to the vendors
• Research unpaid bills or outstanding vendor balances in response to vendor inquiries.
• Maintain employee credit card files, request, and collect credit card receipts, follow up with employees as necessary, and assign general ledger and grant code to employee purchases.

Cash Receipts

• Prepare bank deposit.
• Prepare cash receipt journal entries.
• Prepare and review monthly cash receipt reconciliation for the Development department.

Payroll and Employee Benefits

• Prepare semi-monthly payroll.
• Prepare semi-monthly 401k report.
• Coordinate new hire and terminating employee benefit forms.
• Prepare LST and payroll tax expense quarterly reporting.
• Enter payroll and 401k journal entries into the accounting system.
• Collect and verify accuracy, proper approval, and business purpose for employee expense reimbursement requests.

General Office Duties

• Working knowledge of all office machines
• Assist with incoming and outgoing mail.

Other

• Assist with preparation of documents for annual audit.
• Assist with preparation of annual budget process as needed.
• Assist with monthly closing process.
• Attend special events.
• Other duties as assigned. 

Qualifications

• Prefer Associate degree, Accounting, Finance, Business or some experience.
• Non-Profit accounting experience preferred.
• ADP experience a plus
• Flexibility, adaptable to changing needs and schedules.
• Ability to work independently and in a team.
• Demonstrated organizational skills.
• Proficiency in workplace digital platforms
• Excellent communication skills
• A team player attitude
• A desire to continually learn and an ability to work in a fast-paced environment.

Additional Eligibility Requirements

• COVID-19 vaccination

Work Environment

• Full-time hybrid in Downtown Pittsburgh, some evening work required.

Physical Demands:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to carry, push and pull up to 25lbs.

The accounting Clerk is a hybrid position.

36k-40k