Director Finance and Administration

Job Purpose:

South Hills Interfaith Movement (SHIM) is a human services organization dedicated to mobilizing community resources and implementing sustainable programs that compassionately help our neighbors meet basic needs, achieve self-sufficiency, and build community. We provide direct assistance (food, clothing, and utility assistance) as well as a variety of programs including service coordination, children and youth programs, and the South Hills Family Center. SHIM’s educational programs primarily support refugee and immigrant families.

Position Description: 

The Director of Finance & Administration will be a strategic executive reporting to the Executive Director and will work closely with other members of the Executive Management Team and the Board of Directors. The successful candidate will be a hands-on and participative manager and will lead employees and manage outsourced resources and relationships to support the following areas: finance, budgeting, accounting, purchasing, payroll, human resources, facilities, operations and IT for South Hills Interfaith Movement.

The Director will maintain effective accounting and finance operations, prepare organizational and department budgets, and ensure that appropriate policies, procedures, and internal controls are maintained to safeguard our organization and allow strong financial management. In addition, the Director will oversee human resources and facility and information technology and purchasing systems to provide secure, productive work environments.

As a member of the Executive Management Team (EMT), the Director will be involved in a broad range of strategic planning and internal initiatives and have direct interaction with the Board of Directors and various SHIM Board Committees.

Duties and Responsibilities:

Finance

• Financial Operations. Manages the accounting function, including general ledger, accounts payable, accounts receivable, and cash flow. Negotiates and manages working relationships with financial & banking entities, and negotiates appropriate credit lines. Oversee the management of all leases, contracts and other financial commitments.
• Financial Reporting. Maintains timely and accurate financial statements, forecasts and budget reports that are in accordance with nonprofit generally accepted accounting principles (GAAP). Ensures all annual, quarterly, and periodic filings to national, state, and local entities are completed. Oversees revenue recognition and tracking. Prepares all supporting information for the annual audit, responsible for managing audit and tax returns processes and filings. Assists the Executive Director and the Chair of the Finance Committee with financial analysis and reporting as required.
• Financial Planning. Monitors financial performance by developing forecasts; measuring results; analyzing variances; suggesting corrective actions; developing improvement plans. With the management team, develops and maintains an annual operating plan for executing on strategy. Leads an internal process for engaging/educating departmental staff on monthly financial performance, resource allocation, and annual budget preparation/revision. Provides strategic thinking regarding how to capture, analyze and present key data and processes in order to meet strategic priorities and fundraising goals.
• Compliance. Ensures that recordkeeping and record retention in the organization complies with applicable laws, regulations, and contractual obligations. Ensures full compliance with grant requirements, funder covenants, and governmental regulations.
• Process Management. Ensures compliance with internal financial and accounting policies and procedures. Identifies and undertakes opportunities inside the Finance department for process improvement, cost reduction and systems enhancement that lead to improvements in productivity, quality and customer service for internal and external customers.
• Risk Management. Maintains the corporate insurance portfolio including D&O, E&O, property, health, disability, and workers compensation.

Administrative Operations

• Office Administration. Oversees and supervises the administrative function of the organization including property/facility management, reception safety of the work environment, and provision of furnishings and equipment necessary for effective operations. Oversee the management of all leases, contracts and other financial commitments.
• Human Resources. Manages the HR function, including recruitment and retention of staff, employee engagement, diversity and inclusion policies, thinking strategically about how to maintain and enhance SHIM’s unique culture. Develops and implement policies and procedures to ensure that personnel information is secure and stored in compliance with current legislation. Further develops SHIM’s human resources and administration, compensation and benefits, performance evaluation, training and recruiting.
• Staff Management. Manages staff and contractors in Finance and Administration. Maintains a supportive team-based work environment, and utilizes open and participative decision-making processes. Ensures appropriate cross-training is undertaken for all essential departmental functions. Oversee all payroll functions to ensure that staff are paid in a timely and accurate manner.
• Information Technology. Oversee development of effective facility and IT contracts and relationships. Manages internal and outsourced IT resources.

Governance

• Board Committees. Functions as a staff representative to the Board Finance and Audit Committees. Provides the Finance Committee with periodic reports on the financial performance of the organization; works closely with chair in preparing financial materials for Board review. Responsible for presentation of financial statements to the Board and its committees, and responding to related inquires & requests for additional information/analysis.

Qualifications and Requirements: 

• Bachelor’s degree required; CPA and/or MBA preferred
• Ten years’ progressively increasing responsibility in financial management and accounting, operations, and human resources.  At least two years managing finance at a nonprofit organization with an annual budget of at least $1 million. Thorough understanding of fund accounting required. Multi-site experience highly preferred.
• Knowledge of advanced accounting and reimbursement principles normally acquired through completion of a bachelor degree program in Accounting, Finance, Business Administration or related field in order to provide the necessary technical direction and management.
• Ability to recognize and resolve problems quickly using sound judgment and diplomacy
• Proven ability to manage outsources relationships and resources (e.g., IT, HR, etc.)
• Excellent time management, collaboration and relationship building skills.
• Demonstrated high performance orientation with ability to use own initiative and ability to make decisions with limited information.
• Experience reporting to and interacting with the Board of Directors and Finance Committee required. 
• Highly organized, detail oriented and flexible working in a dynamic, fast-paced environment. Excellent written, verbal communication skills; strategic and leadership skills and analytical thinker.
• Proficiency in a Windows environment: Excel, Word, Power Point and QuickBooks required.
• Impeccable integrity.

Physical Requirements:

The physical demands described here are representative of those that must be met as an employee to successfully perform the essential functions of the job. While performing the duties of the job the employee is required to sit, walk, stand, use hands, fingers and feet, reach with hands and arms, talk and hear. The employee must frequently lift or move items up to 25 pounds. Specific vision abilities required for this job include close vision, depth perception and the ability to adjust and focus. Specific job duties require data entry, and the ability to hear and speak over the telephone. Specific job duties require the physical demands including bending, standing and carrying objects outside in varying weather conditions. Occasional travel required.